Description

We're looking for a driven and dedicated real estate administrative assistant to join our growing team. Our ideal candidate has superb organizational skills, a knack for details, and strong time management.

Key Responsibilities:

Scheduling & Inspections:

• Coordinate and schedule property inspections with internal and external stakeholders.
• Maintain inspection calendars and follow up to confirm completion.

Utilities Coordination:

• Serve as primary liaison with local utility providers via phone and email.
• Schedule and track utility installations (electric, water, gas, internet) to meet project timelines.

Bookkeeping & Accounting Support:

• Enter and reconcile vendor invoices in the accounting system.
• Assist with basic accounts payable/receivable tasks and prepare expense summaries.

Clerical & Project Management:

• Input and update work tickets, assignments, and deadlines in our project management platform.
• Generate status reports and ensure tasks are completed on time.

Contractor & Vendor Coordination:

• Schedule and communicate the scope of work with contractors, vendors, and suppliers.
• Track project milestones and deliverables to ensure timely progress and quality standards.

Material Selection & Ordering:

• Collaborate with the Executive Team and interior designers on selecting finishes and materials.
• Place orders, track shipments, and manage delivery schedules.

Does this position interest you? Apply today!!

Responsibilities
• Generate status reports for the team on a regular basis to make sure company targets are being properly prioritized

Qualifications
• Candidates are required to have a high school diploma or GED
• Communicates well, both verbally and written
• Previous experience in the real estate industry
• Understands how to utilize a database for processing client information and how to use Microsoft Office to create necessary documents