• Job Description

  Req#: 5104144

  Job Title: Receptionist, Campus

  Reports to: Principal

  Dept./School: Matthey Middle School

  Wage/Hour Status: Nonexempt

  Pay Grade: CT1 – 187 days

  Date Revised: 06/05/2024

  Primary Purpose:

  Under direct supervision provide reception and clerical assistance for the efficient operation of the campus.

  Qualifications:

  Education/Certification:

  • High school diploma or GED

  Special Knowledge/Skills:

  • Proficient keyboarding skills
  • Effective organization, communication and interpersonal skills
  • Ability to follow written instructions
  • Ability to operate multi-line phone system

  Experience:

  • One-year clerical experience in office setting

  Major Responsibilities and Duties:

  General

  1. Demonstrates thoroughness, reliability and a high degree of accuracy in performing work assignments.
  2. Works cooperatively with others and maintains a positive attitude in the work environment.
  3. Demonstrates initiative and good judgment in problem solving and decision-making.
  4. Reports promptly and maintains good attendance.
  5. Uses time productively on the job.
  6. Follows district policies, rules and regulations
  7. Accepts supervisory direction
  8. Strives to improve job skills
  9. Demonstrates tact, courtesy and helpfulness in dealing with staff, students, parents, and visitors in the district.

  Reception and Phones

  1. Receive and direct incoming calls, take reliable messages and route to appropriate staff.
  2. Greet and direct visitors to campus office.
  3. Assist public, staff and students as needed.
  4. Maintain visitor log and issue visitor passes.

  Other

  1. Prepare mailing and labels using personal computer.
  2. Maintain computerized files using personal computer including reports, employee roster and mailing lists.
  3. Sort, distribute or deliver mail, messages and other documents.
  4. Assist with preparation of materials for mailing, including preparing labels, stuffing envelopes, etc.
  5. Provide clerical assistance as needed.
  6. Maintain confidentiality.
  7. Coordinates teacher absences and coverage of classes.
  8. Completes documentation for faculty absences.
  9. Document student arrivals and departures from the campus.
  10. Monitor the raptor system for all visitors.
  11. Performs other duties as assigned.

  Supervisory Responsibilities:

  None

  Equipment Used:

  Personal computer or online computer terminal, multi-line phone system, printer, calculator and copier

  Working Conditions:

  Mental Demands/Physical Demands/Environmental Factors:

  Continual sitting, walking, standing, climbing, stooping, bending, kneeling, and reaching; and carrying. Maintain emotional control under stress; work with frequent interruptions. Repetitive hand motions; and prolonged use of computer.

  The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.

• About the company

  Southside High School is a 5A public high school in the Southside Independent School District of San Antonio, Texas.

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