This is a full-time position. This position requires 24-hour coverage, 7 days a week, and includes shift work.

Under general supervision, performs a wide variety of administrative duties in the coordination and processing of legal and law enforcement documents and reports in the Central Records Division while exercising discretionary authority with infrequent supervision/instructions and with frequent access to confidential information.

Duties and Responsibilities

• Reviews and processes documents related to Court release, Pretrial Bonds, Early Release Pretrial Bonds, Reintegration Court Bonds, Court dismissals, No Probable Cause Found cases, etc.
• Receive, sort, interpret and verify all Court Directives, Warrants, Capias Profine, Alias Capias, Pretrial Bonds, Judgements, sentences, and teletypes
• Researches information relating to the release of a defendant and coordinates/schedules the release of defendants being picked up by other agencies, programs, and/or parole officers
• Ensures compliance with pretrial release from custody of eligible arrestees with misdemeanor charges filed against them
• Processes documents and all court-ordered Surrenders, Off-Work Hours Programs, Sheriff’s Weekender Work Programs, and Early Release Programs
• Processes Board of Pardons and Parole bookings, releases, court date information, hearing dates, and entries of Blue and White Warrants
• Provides information to the public, bonding companies, and other law enforcement agencies
• Books additional or new charges on defendants
• Process TDCS Penitentiary Packets including Criminal History, Indictment, Judgement and Sentencing Document, Offense and Conduct Report
• Coordinates the transfer of inmates to and from the Harris County Jail system
• Prepares Out-of-County paperwork on individuals who need to be brought before a magistrate, book, case, and sends a notification to the out-of-county agency
• Calculates inmate time to serve based on the Bill of Cost while applying Good Time Credit according to state law
• Processes detainer and bench warrants; surety, cash, and non-arrest bonds; expunction orders; and letters of incarceration for defendants, bonding companies, and other agencies upon request
• Processes cost bills associated with judgments and sentences and fines or surrenders
• Prepares deposit paperwork and accounting in coordination with the Business Office
• Verifies and processes County bonds with responsibility for refund requests and prepares IRS forms
• Communicate through the OMNIXX system with law enforcement agencies throughout the U.S. to ensure holds are placed for wanted individuals and to arrange and schedule delivery and pick-up dates and times for inmates
• Provide bondsmen and their employees with all necessary forms for licensing
• Establishes, revises, and maintains a filing system of memoranda, letters, and other documents
• Reviews documents to ensure forms are filled out completely and accurately
• Answers telephones, takes messages, provides information, and refers inquiries to appropriate locations
• Assists in compiling data, types and distributes reports and correspondence, entering computer data
• Coordinates work between organizational units of the department, other HC Departments and governmental agencies, and criminal justice groups inside and outside of Texas
• Complies with Civil Service, departmental, bureau, and division rules regulations, and standard operating procedures
• May assist in training others on specific issues within the assigned duty section
• Performs other related duties as assigned

This Job Description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this position. Management may, at its discretion, assign, or reassign duties and responsibilities to this job at any time.

• High School Diploma or G.E.D. and a minimum of two (2) years of clerical experience
• Must pass the HCSO Records Specialist test with a minimum overall score of 75%
• TCIC/NCIC Certification within six (6) months of hire

• Knowledge of:
  • General office methods, procedures, and practices
  • Correct English, grammar, spelling, and punctuation
  • County policies and procedures
  • Basic functions, procedures, and policies of the Sheriff’s Office
  • Basic laws and regulations governing the release of information from law enforcement agency records
  • Principles of record keeping and records management
• Skilled in:
  • Public relations and customer service
  • Reviewing documents and extracting relevant information
  • Operating a personal computer and the use of standard office software programs such as MS Office Word, Excel, and Outlook
  • Establishing and maintaining effective working relationships with public officials, outside agencies, County staff, and the general public
  • Effectively communicating verbally and in writing
  • Fundamental skills to effectively communicate standard information
• Ability to:
  • Use standard word processing and related computer software packages
  • Perform basic arithmetic functions
  • Respond to basic routine inquiries and explain standard policies and procedures to others
  • Operate standard office equipment to include, but not limited to, typewriter, computer terminal, copier, calculator, scanner, printer, and facsimile machine
  • Comprehend verbal, written, and electronic communications
  • Articulate verbal, written, and electronic communications adequately with satisfactory etiquette so that others can comprehend
  • Work cooperatively with diverse populations
  • Identify counterfeit currency, reporting incidents to the Secret Service
  Important Notice:
  Harris County Sheriff's Office employees are exposed to confidential and law enforcement sensitive information. A thorough background investigation is required to properly evaluate the suitability of applicants for employment. It is essential that you provide accurate information in all aspects of the process. The process will end for applicants who fail to provide truthful information.
  
  The following documents will be required for a background investigation, to expedite the recruitment process make sure to upload/attach copies of these documents to your application:
  • Proof of citizenship or proof of authorization to work and reside in the U.S. (birth or naturalization certificate, permanent residency card)
  • State-issued Driver's License or Identification Card
  • Social Security Card
  • Proof of education (copy of High School Diploma, G.E.D. or college transcripts)
  • Military DD-214 if applicable
  Hours:
  • 40 hours per week - Various shifts based on position offered
  • Including Weekends and Holidays
  • Overtime and varying duty hours as required
  Location:
  • Downtown Houston
  Due to a high volume of applications positions may close prior to the advertised closing date if sufficient applications have been received
  
  Equal Opportunity Statement
  Harris County is an Equal Opportunity Employer and is committed to providing equal employment opportunities to all employees and applicants without regard to race, color, religion, sex, national origin, age, pregnancy, disability, genetic information, or any other protected class in accordance with applicable federal and state laws.