NHS
Scanning and Coding Administrator
This job is now closed
Job Description
- Req#: A0653-23-0001?language=en&page=1007&sort=publicationDateDesc
- Experience in use of Emis Web
- GCSE maths and English or equivalent
- A demonstrable commitment to professional development
- Experience in use of Emis Web
- GCSE maths and English or equivalent
- A demonstrable commitment to professional development
Job summary
We are a friendly practice in Guilsborough, Northamptonshire seeking to recruit a scanning and coding administrator to work alongside our existing scanning and coding team for 22.5 hours per week.
The post holder will be responsible for scanning/downloading patient related documents and read-coding relevant information into the patients electronic healthcare records on EMIS Web, adhering to the practice coding policy. In addition, the post-holder will also carry out administrative tasks relating to patient records.
Main duties of the job
Scanning duties
Sort all incoming patient-related mail.
Scan/download patient-related documents onto their medical record using read codes as agreed by the clinical team.
Add any additional information about the source of the document.
Forward the document to the doctor or nurse who initiated the referral or who is most appropriate to receive the information.
Ensure incoming letters are scanned onto the patient record within a 48/72-hour timescale.
Scan all internal paper documents on to the relevant patients record and then store the documents in line with surgery procedures
Coding
Identify relevant clinical information contained in patient correspondence
Code or free text the clinical information on to the patient record
Deal with queries relating to coding
About us
We are a friendly and committed two site GP practice comprising 8 GP Partners, 5 salaried GP's, allied healthcare professionals, 3 Advanced Nurse Practitioners, Practice Nurses, Health Care Assistants and a supportive and experienced administration team.
We are a Surgery dedicated to patient-centred care and making a positive difference in our community.
Date posted
21 August 2023
Pay scheme
Other
Salary
Depending on experience
Contract
Permanent
Working pattern
Part-time
Reference number
A0653-23-0001
Job locations
West Haddon Road
Guilsborough
Northampton
NN6 8QE
Saxon Spires Practice
Northampton Road
Brixworth
Northampton
NN6 9WU
Job descriptionJob description
Job responsibilities
Job title: Scanning and coding administrator
Reports to: Practice Manager
Job Summary:
To ensure that all incoming and internal patient correspondence is stored on/in the patients medical record and relevant information is coded.
To be able to locate documents as needed by the clinical and non-clinical staff.
To carry out administrative related tasks as delegated by the doctors and non- clinical staff.
Key Working Relationships
The range of individuals and organisations the post holder has contact with, how regularly and for what purpose:
Doctors, Nurses, HCA - Daily, where relevant to documents scanning
Prescriptions Team - Daily, where relevant to documents scanning
Administration Team - Daily, where relevant to documents scanning
Duties and Responsibilities
Take action as directed by other team members
Follow practice protocols to ensure consistent and high quality care is provided to our patients
Carry out administrative tasks relating to patient records, including filing, document management and ensuring patients can access reports, prescriptions and that they are easily accessible.
Scanning duties
Sort all incoming patient-related mail.
Scan/download patient-related documents onto their medical record using read codes as agreed by the clinical team.
Add any additional information about the source of the document.
Forward the document to the doctor or nurse who initiated the referral or who is most appropriate to receive the information.
Ensure incoming letters are scanned onto the patient record within a 48/72-hour timescale.
Scan all internal paper documents on to the relevant patients record and then store the documents in line with surgery procedures.
Coding
Identify relevant clinical information contained in patient correspondence
Code or free text the clinical information on to the patient record
Deal with queries relating to coding
General Responsibilities for All Staff
The post-holder is expected to:
Adhere to practice policies and procedures and relevant legislation including the requirements of any professional bodies
Attend mandatory training as identified by the practice
Highlight potential development areas
The post-holder must maintain the confidentiality of information about patients staff and practice business in accordance with the Data Protection Act 2018 and Caldicott principles.
Employees must be aware of the responsibilities placed upon them under the Health and Safety at Work Act (1974), to ensure that the agreed safety procedures are carried out to maintain a safe environment for employees and visitors.
All members of staff have a responsibility to report all clinical and non-clinical accidents, incidents or near-misses promptly and when requested to co-operate with any investigations undertaken.
All members of staff have a responsibility to demonstrate due regard for safeguarding and promoting the welfare of children.
The practice has adopted an equal opportunities policy and all employees must be aware of their obligations to abide by the spirit and nature of the policy to avoid direct and indirect discrimination.
Job responsibilities
Job title: Scanning and coding administrator
Reports to: Practice Manager
Job Summary:
To ensure that all incoming and internal patient correspondence is stored on/in the patients medical record and relevant information is coded.
To be able to locate documents as needed by the clinical and non-clinical staff.
To carry out administrative related tasks as delegated by the doctors and non- clinical staff.
Key Working Relationships
The range of individuals and organisations the post holder has contact with, how regularly and for what purpose:
Doctors, Nurses, HCA - Daily, where relevant to documents scanning
Prescriptions Team - Daily, where relevant to documents scanning
Administration Team - Daily, where relevant to documents scanning
Duties and Responsibilities
Take action as directed by other team members
Follow practice protocols to ensure consistent and high quality care is provided to our patients
Carry out administrative tasks relating to patient records, including filing, document management and ensuring patients can access reports, prescriptions and that they are easily accessible.
Scanning duties
Sort all incoming patient-related mail.
Scan/download patient-related documents onto their medical record using read codes as agreed by the clinical team.
Add any additional information about the source of the document.
Forward the document to the doctor or nurse who initiated the referral or who is most appropriate to receive the information.
Ensure incoming letters are scanned onto the patient record within a 48/72-hour timescale.
Scan all internal paper documents on to the relevant patients record and then store the documents in line with surgery procedures.
Coding
Identify relevant clinical information contained in patient correspondence
Code or free text the clinical information on to the patient record
Deal with queries relating to coding
General Responsibilities for All Staff
The post-holder is expected to:
Adhere to practice policies and procedures and relevant legislation including the requirements of any professional bodies
Attend mandatory training as identified by the practice
Highlight potential development areas
The post-holder must maintain the confidentiality of information about patients staff and practice business in accordance with the Data Protection Act 2018 and Caldicott principles.
Employees must be aware of the responsibilities placed upon them under the Health and Safety at Work Act (1974), to ensure that the agreed safety procedures are carried out to maintain a safe environment for employees and visitors.
All members of staff have a responsibility to report all clinical and non-clinical accidents, incidents or near-misses promptly and when requested to co-operate with any investigations undertaken.
All members of staff have a responsibility to demonstrate due regard for safeguarding and promoting the welfare of children.
The practice has adopted an equal opportunities policy and all employees must be aware of their obligations to abide by the spirit and nature of the policy to avoid direct and indirect discrimination.
Person SpecificationPerson Specification
Experience
Essential
Qualifications
Essential
Experience
Essential
Qualifications
Essential
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details
Employer name
The Saxon Spires Practice
Address
West Haddon Road
Guilsborough
Northampton
NN6 8QE
Employer's website
Employer details
Employer name
The Saxon Spires Practice
Address
West Haddon Road
Guilsborough
Northampton
NN6 8QE
Employer's website
About the company
National Health Service (NHS) is the umbrella term for the publicly-funded healthcare systems of the United Kingdom (UK). The founding principles were that services should be comprehensive, universal and free at the point of delivery—a health service based on clinical need, not ability to pay. Each service provides a comprehensive range of health services, free at the point of use for people ordinarily resident in the United Kingdom apart from dental treatment and optical care.
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