• Job Description

  Req#: 132789

  Discover Your Career at Emory University

  Emory University is a leading research university that fosters excellence and attracts world-class talent to innovate today and prepare leaders for the future. We welcome candidates who can contribute to the diversity and excellence of our academic community.

  Description

  Emory Law seeks a Senior Administrative Assistant to provide administrative support for the office of the dean as well as its senior leadership team. Reporting to the Chief of Staff of the school of law, the position ensures the Dean’s Office at Emory Law is functioning at maximum efficiency while making progress towards implementing and meeting its strategic plan, preparing for its next American Bar Association (ABA) accreditation visit, and supporting senior leadership. The position provides support to the senior leadership team as they balance short-, mid-, and long-term goals.

  Job Responsibilities:

  • With minimal supervision, provides administrative support for the office of the dean and senior administrators,
  • oversees office operations and ensures office activities comply with policies and procedures,
  • prepares or assists in the preparation of budgets, grant applications, proposals, status reports and financial statements,
  • develops and maintains spreadsheets,
  • initiates, processes and maintains records and invoices,
  • informs Chief of Staff of account status, authorizes expenditures and identifies cost effective alternatives,
  • maintains calendars, prepares daily schedules and prioritizes meeting requests for the office of the dean and senior leadership,
  • ensures leadership is appropriately prepared for daily activities,
  • coordinates, attends, prepares materials for and/or takes minutes at meetings and special events,
  • prepares charts and graphs for reports and presentations,
  • reviews incoming correspondence and identifies items of special interest, potentially providing draft responses,
  • screens items that can be routinely handled and prepares appropriate responses,
  • based on a knowledge of the manager's views, composes, edits and types correspondence, reports and manuscripts under minimal guidance,
  • may take dictation or transcribe from a recorded meetings,
  • maintains various databases and/or spreadsheets,
  • Implements and organizes filing systems,
  • answers, screens and routes incoming telephone calls,
  • oversees ordering and maintenance of office supplies and forms,
  • coordinates domestic and foreign travel arrangements, may supervise or direct the work of other administrative clerical/secretarial employees, and
  • performs related responsibilities as required.

  MINIMUM QUALIFICATIONS:

  • A high school diploma or equivalent, and six years of secretarial or administrative support experience, OR a bachelor's degree and one year of administrative support experience.
  • Proficient with word processing, spreadsheet, and presentation software applications.

  Preferred Qualifications:

  • Experience working either in a dean’s office or providing support within a legal setting (such as a law firm),
  • knowledge of and commitment to Emory Law’s principles and commitment to Diversity, Equity, and Inclusion,
  • excellent project management, analytical and research skills,
  • strong oral, presentation and written communication skills,
  • proven ability to independently initiate and manage projects and to meet deadlines in a fast-paced environment, and
  • ability to adapt to changing demands and re-prioritize as necessary.

  To Apply:

  • Applicants will be considered on a rolling basis until the position is filled with a first review on July 22, 2024.
  • Cover Letter
    • We acknowledge that it takes time to complete a cover letter. We use the cover letter in our hiring process to evaluate communication skills.
    • While a cover letter is not required to apply, providing a cover letter detailing how you meet the minimum and preferred qualifications as well as why you are interested in working at Emory Law will enable us to assess your qualifications and suitability more efficiently and effectively for this position.

  NOTE:

  This position performs work in-person with working hours of 8:30 a.m. to 5:30 p.m. (with a one-hour lunch) from Monday - Friday. Occasional overtime work on evenings and weekends is expected.

  More About Emory Law:

  Emory Law is a national and global leader in legal education that welcomes and supports a diverse law school community, produces path-breaking and influential scholarship, and offers exceptional teaching and practical learning opportunities that enable our alumni to become respected professionals and leaders in a rapidly changing world. Together, our community is working to secure a more fair and just society by advancing the rule of law. Our innovative strategic plan seeks to fuel the ambitions and success of the students, staff and faculty who are drawn to join the Emory Law community. We need people like you to join us so that our vision becomes reality.

  NOTE: Position tasks are required to be performed in-person at an Emory University location; working remote is not an option. Emory reserves the right to change this status with notice to employee.

  Emory Supports a Diverse and Inclusive Culture

  Emory University is dedicated to providing equal opportunities and equal access to all individuals regardless of race, color, religion, ethnic or national origin, gender, genetic information, age, disability, sexual orientation, gender identity, gender expression, and veteran's status. Emory University does not discriminate in admissions, educational programs, or employment on the basis of any factor stated above or prohibited under applicable law. Students, faculty, and staff are assured of participation in University programs and in the use of facilities without such discrimination. Emory University complies with Executive Order 11246, as amended, Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veteran's Readjustment Assistance Act, and applicable executive orders, federal and state regulations regarding nondiscrimination, equal opportunity and affirmative action. Emory University is committed to achieving a diverse workforce through application of its affirmative action, equal opportunity and nondiscrimination policy in all aspects of employment including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training. Inquiries regarding this policy should be directed to the Emory University Department of Equity and Inclusion, 201 Dowman Drive, Administration Building, Atlanta, GA 30322.

  Emory University is committed to providing reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate format or to request a reasonable accommodation, please contact the Department of Accessibility Services at 404-727-9877 (V) | 404-712-2049 (TDD). Please note that one week advance notice is preferred.

• About the company

  Emory University is a private research university in Atlanta, Georgia.

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