JOB DESCRIPTION JOB TITLE: Senior Executive Officer REPORTS TO: School Principal RESPONSIBLE FOR: Support staff JOB PURPOSE To be responsible for matters of school management relating to general administration, finance and non-teaching staff. MAIN DUTIES AND RESPONSIBILITIES Supervision - Supervision of appropriate staff including the management and allocation of duties. (Supervision is defined as having full permanent accountability for planning and coordinating the quantity and quality of work as well as managing issues relating to discipline and welfare). - Identify and provide on the job training to appropriate staff. General administration - Provide administrative, clerical and secretarial support for the school staff and Board of Governors. - Develop, maintain and operate manual and/or computerised information systems in connection with pupils, staff, budgets, meals, maintenance, examinations, care, medical services, recruitment, transport etc. - Complete and submit all records/returns as required. - Contact with relevant personnel to receive and provide information. Purchasing and Supplies Administration - Operate/oversee requisitioning procedures, including the ordering, purchasing, receiving, checking, storage and distribution of resources. - Stock control of resources. - Arrange for the maintenance of equipment in association with other school and board staff. Finance - Develop, control, monitor and report on all financial systems as appropriate including the school’s delegated budget and financial management systems cost centres. - Responsible for all cash handling and banking arrangements. - Contact with relevant personnel and provide appropriate support in relation to financial procedures. Estate Management - Co-operate with appropriate staff in the administration of maintenance, decorative and minor building works including the issue of works orders and costings. Other duties - Assist work placement students with practical tasks and assignments within the school office (where appropriate). - Such other duties as may be assigned within the level of the job. This job description will be subject to review in light of changing circumstances and is not intended to be rigid and inflexible but should be regarded as providing guidelines within which the individual works. Other duties of a similar nature and appropriate to the grade may be assigned from time to time. In accordance with Section 75 of the Northern Ireland Act (1998), the post-holder is expected to promote good relations, equality of opportunity and pay due regard for equality legislation at all times. To view the summary of terms and conditions for this post, click here.