• Job Description

  Req#: H9100-25-0579?language=en&page=369&sort=publicationDateDesc

  Job summary

  This is an exciting opportunity to join the Haematology Team.

  Applications are invited from efficient and suitably qualified individuals for the post of a part time Senior Medical Secretary to work 7.5 hours in Bronglais General Hospital on a permanent basis.

  The successful candidate's working day would be Monday but looking for flexibility to meet the needs of the service.

  Main duties of the job

  Working 7.5 hours per week, the successful candidate will be required to support the delivery of a comprehensive and quality secretarial service to the Consultants and their teams.

  You will undertake a wide-range of duties including receipt and distribution of mail, audio transcription, and the typing of highly sensitive letters and reports, maintaining confidentiality at all times. You will be expected to demonstrate excellent organisation skills and be flexible and adaptable in your approach to work. You must be able to work on your initiative, use tact and diplomacy where appropriate and possess excellent communication skills.

  Experience of Microsoft Word, Excel, Powerpoint and E-mail coupled with proven secretarial skills and previous experience of medical terminology is essential. You will be required to use the Health Board's patient database system and other relevant IT packages.

  About us

  Hywel Dda University Health Board is the planner and provider of NHS healthcare services for people in Carmarthenshire, Ceredigion, Pembrokeshire and its bordering counties. Our 12,000 members of staff provide primary, community, in-hospital, mental health and learning disabilities services to almost 400,000 people across a quarter of the landmass of Wales. We do this in partnership with our three local authorities and public, private and third sector colleagues, including our volunteers, through:

  Four main hospitals: Bronglais General in Aberystwyth, Glangwili General in Carmarthen, Prince Philip in Llanelli and Withybush General in Haverfordwest.

  Five community hospitals: Amman Valley Hospital and Llandovery Hospital in Carmarthenshire, Tregaron Hospital in Ceredigion and Tenby and South Pembrokeshire Hospital Health and Social Care Resource Centre in Pembrokeshire.

  Two integrated care centres (Aberaeron and Cardigan, Ceredigion).

  Community facilities, including:

  48 General Practices (GP surgeries), 49 Dental Practices, 98 Community Pharmacies (chemists), 44 General Ophthalmic Practices (including eye health and low vision services), 38 sites providing mental health and learning disability services, care within your own homes.

  Highly specialised and tertiary services commissioned by the Welsh Health Specialised Services Committee, a joint committee representing seven health boards across Wales.

  Details

  Date posted

  13 May 2025

  Pay scheme

  Agenda for change

  Band

  Band 4

  Salary

  £26,928 to £29,551 a year per annum pro rata

  Contract

  Permanent

  Working pattern

  Part-time

  Reference number

  100-AC270-1224-A

  Job locations

  Bronglais General Hospital

  Caradoc Road

  Aberystwyth

  SY23 1ER

  
  

  Job description

  Job responsibilities

  You will be able to find a full job description and person specification attached within the supporting documents.

  The Health Board is committed to supporting its staff to fully embrace the need for bilingualism thereby enhancing patient and service user experiences. In our commitment to increase the number of staff who are able to communicate in Welsh with patients and professionals, we welcome applications from Welsh speakers.

  The ability to communicate in Welsh isdesirablefor this post. If you do not meet the Welsh Language requirements specified, the Health Board offers a variety of learning options and staff support to help you meet these minimal desirable requirements during the course of your employment with us.

  Interviews will be held on 03/06/2025.

  Job description

  Job responsibilities

  You will be able to find a full job description and person specification attached within the supporting documents.

  The Health Board is committed to supporting its staff to fully embrace the need for bilingualism thereby enhancing patient and service user experiences. In our commitment to increase the number of staff who are able to communicate in Welsh with patients and professionals, we welcome applications from Welsh speakers.

  The ability to communicate in Welsh isdesirablefor this post. If you do not meet the Welsh Language requirements specified, the Health Board offers a variety of learning options and staff support to help you meet these minimal desirable requirements during the course of your employment with us.

  Interviews will be held on 03/06/2025.

  Person Specification

  Qualifications and Knowledge

  Essential

  • Level 3 qualification (e.g A Levels, AS Levels, NVQ3) or equivalent demonstrable experience of administrative /office skills and knowledge
  • Experience of a full range of duties working in an administrative / office environment
  • Knowledge of Medical / Healthcare Terminology

  Desirable

  • Secretarial Training

  Experience

  Essential

  • Experience of working in an administrative / office environment
  • Familiar and competent with Microsoft IT packages, especially Word, Excel and Powerpoint
  • Experience of setting up spreadsheets and databases
  • Familiar and confident using email and searching the internet

  Desirable

  • Experience of working in a multidisciplinary team

  Language Skills

  Desirable

  • Welsh Speaker (Level 1)

  Person Specification

  Qualifications and Knowledge

  Essential

  • Level 3 qualification (e.g A Levels, AS Levels, NVQ3) or equivalent demonstrable experience of administrative /office skills and knowledge
  • Experience of a full range of duties working in an administrative / office environment
  • Knowledge of Medical / Healthcare Terminology

  Desirable

  • Secretarial Training

  Experience

  Essential

  • Experience of working in an administrative / office environment
  • Familiar and competent with Microsoft IT packages, especially Word, Excel and Powerpoint
  • Experience of setting up spreadsheets and databases
  • Familiar and confident using email and searching the internet

  Desirable

  • Experience of working in a multidisciplinary team

  Language Skills

  Desirable

  • Welsh Speaker (Level 1)

  Disclosure and Barring Service Check

  This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

  Certificate of Sponsorship

  Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

  From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

  Additional information

  Disclosure and Barring Service Check

  This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

  Certificate of Sponsorship

  Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

  From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

  Employer details

  Employer name

  Hywel Dda University Health Board

  Address

  Bronglais General Hospital

  Caradoc Road

  Aberystwyth

  SY23 1ER

  
  

  Employer's website

  https://hduhb.nhs.wales/ (Opens in a new tab)

  Employer details

  Employer name

  Hywel Dda University Health Board

  Address

  Bronglais General Hospital

  Caradoc Road

  Aberystwyth

  SY23 1ER

  
  

  Employer's website

  https://hduhb.nhs.wales/ (Opens in a new tab)

• About the company

  National Health Service (NHS) is the umbrella term for the publicly-funded healthcare systems of the United Kingdom (UK). The founding principles were that services should be comprehensive, universal and free at the point of delivery—a health service based on clinical need, not ability to pay. Each service provides a comprehensive range of health services, free at the point of use for people ordinarily resident in the United Kingdom apart from dental treatment and optical care.

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