• Job Description

  Req#: C9362-25-0521?language=en&page=715&sort=publicationDateDesc

  Job summary

  To provide an effective and efficient Senior Medical Secretary role to named Consultants within theGastroenterologyservice.

  Main duties of the job

  An exciting opportunity has arisen for a proactive and enthusiastic individuals to join the medical secretarial team in the Surgery, GI and Critical Care Division at Stockport NHS Foundation Trust.

  As a team player you will be responsible for providing a full secretarial service to theGastroenterologydepartment within the Division. The post holder will be required to use computerised systems such as PAS (Patient Administration System) Advantis and the Winscribe Digital dictation system.

  The successful candidate will have previous secretarial experience and will possess excellent organisation, communication, typing skills andthe ability to work in a team environment.

  About us

  We hold a unique position in the Stockport community as the provider of healthcare and we are one of its largest employers.

  We believe that the best organisations are those that reflect the communities they serve. We are therefore seeking to improve the diversity of our workforce to make it truly representative of our local population.

  We actively encourage applications irrespective of race, age, disability, sex, gender reassignment, gender identity or expression, sexual orientation, religion or belief, marriage & civil partnership, or pregnancy or maternity. Recognising those communities that are underrepresented within our workforce, we would particularly welcome applications from you.

  If you require support with your application please contact a member of the recruitment team, who can discuss alternative application methods.

  We recognise that flexible working is important. We take requests for flexible working seriously, consider any request we receive and try to work with you, so we can explore if your request may fit with the needs of the service.

  Benefits we offer to you:

  o Between 27-33 days of annual leave plus bank holidays

  o NHS pension scheme membership

  o Salary sacrifice schemes for lease cars, home electronics and more, to make your salary go further

  o NHS Staff discounts

  o Cycle to work scheme

  oSalary finance - for loans, savings, budget planning and tips on managing debt

  o Stockport Credit Union- for local financial advice

  Details

  Date posted

  18 June 2025

  Pay scheme

  Agenda for change

  Band

  Band 4

  Salary

  £26,530 to £29,114 a year pro rata per annum

  Contract

  Permanent

  Working pattern

  Part-time

  Reference number

  362-A-25-7062361-A

  Job locations

  Stepping Hill NHS Foundation Trust

  Poplar Grove

  Stockport

  SK2 7JE

  
  

  Job description

  Job responsibilities

  Main Duties and Responsibilities

  • To provide senior medical secretarial service directly to named Consultants.
  • To ensure RTT (18 week pathway) status is recorded accurately and is up to date.

  • To collate information for clinical audits if required.

  • To undertake medical audio/copy typing duties including outpatient letters to General Practitioners and any other official correspondence i.e reports.

  • Arranging appointments as required.

  • Be responsible for arranging special tests requested by the Consultant or Junior Medical Staff.

  • To be responsible for and collation of investigation results.

  • Responsible for obtaining relevant investigation results from PACS and Intranet result service.

  • To deal with day to day incoming mail, assigning priority and/or taking any necessary action without reference to Consultant staff if necessary and within remit.

  • To ensure patient pathways are updated as appropriate.

  • To respond to enquiries received from GPs and other Health Personnel, patients and relatives.

  • To maintain patient records and track notes electronically in a manner acceptable to the Trust.

  • Engage in the use of Evolve and all other electronic patient notes system.

  • To observe absolute confidentiality of all information obtained in the course of your work.

  • To liaise with Health Records/Appointments staff regarding outpatient clinic numbers, urgent appointments and Consultant/Junior Medical Staff annual leave.

  • To actively participate in the introduction of and use of information technology.

  • To cover, as practical, other secretarial team members absences.

  • To undertake any other duties as may be required as appropriate by the Consultant or line manager in accordance to the needs of the service.

  The Trust is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all staff and volunteers to share this commitment and promote safeguarding by implementing the Trusts policies and procedures, acting promptly on concerns, communicating effectively and sharing information appropriately.

  Job description

  Job responsibilities

  Main Duties and Responsibilities

  • To provide senior medical secretarial service directly to named Consultants.
  • To ensure RTT (18 week pathway) status is recorded accurately and is up to date.

  • To collate information for clinical audits if required.

  • To undertake medical audio/copy typing duties including outpatient letters to General Practitioners and any other official correspondence i.e reports.

  • Arranging appointments as required.

  • Be responsible for arranging special tests requested by the Consultant or Junior Medical Staff.

  • To be responsible for and collation of investigation results.

  • Responsible for obtaining relevant investigation results from PACS and Intranet result service.

  • To deal with day to day incoming mail, assigning priority and/or taking any necessary action without reference to Consultant staff if necessary and within remit.

  • To ensure patient pathways are updated as appropriate.

  • To respond to enquiries received from GPs and other Health Personnel, patients and relatives.

  • To maintain patient records and track notes electronically in a manner acceptable to the Trust.

  • Engage in the use of Evolve and all other electronic patient notes system.

  • To observe absolute confidentiality of all information obtained in the course of your work.

  • To liaise with Health Records/Appointments staff regarding outpatient clinic numbers, urgent appointments and Consultant/Junior Medical Staff annual leave.

  • To actively participate in the introduction of and use of information technology.

  • To cover, as practical, other secretarial team members absences.

  • To undertake any other duties as may be required as appropriate by the Consultant or line manager in accordance to the needs of the service.

  The Trust is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all staff and volunteers to share this commitment and promote safeguarding by implementing the Trusts policies and procedures, acting promptly on concerns, communicating effectively and sharing information appropriately.

  Person Specification

  Qualification

  Essential

  • RSA II or equivalent
  • 5 GCSE inc English

  Desirable

  • AMSPAR medical qualification or equivalent experience

  Knowledge

  Essential

  • Medical Terminology

  Desirable

  • Knowledge of NHS systems

  Skills and Abilities

  Essential

  • Prioritising workloads
  • Excellent communication skills

  Experience

  Essential

  • Medical secretarial experience

  Desirable

  • Experience within an NHS/Healthcare setting

  Person Specification

  Qualification

  Essential

  • RSA II or equivalent
  • 5 GCSE inc English

  Desirable

  • AMSPAR medical qualification or equivalent experience

  Knowledge

  Essential

  • Medical Terminology

  Desirable

  • Knowledge of NHS systems

  Skills and Abilities

  Essential

  • Prioritising workloads
  • Excellent communication skills

  Experience

  Essential

  • Medical secretarial experience

  Desirable

  • Experience within an NHS/Healthcare setting

  Disclosure and Barring Service Check

  This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

  Certificate of Sponsorship

  Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

  From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

  Additional information

  Disclosure and Barring Service Check

  This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

  Certificate of Sponsorship

  Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

  From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

  Employer details

  Employer name

  Stockport NHS Foundation Trust

  Address

  Stepping Hill NHS Foundation Trust

  Poplar Grove

  Stockport

  SK2 7JE

  
  

  Employer's website

  http://www.stockport.nhs.uk/ (Opens in a new tab)

  Employer details

  Employer name

  Stockport NHS Foundation Trust

  Address

  Stepping Hill NHS Foundation Trust

  Poplar Grove

  Stockport

  SK2 7JE

  
  

  Employer's website

  http://www.stockport.nhs.uk/ (Opens in a new tab)

• About the company

  National Health Service (NHS) is the umbrella term for the publicly-funded healthcare systems of the United Kingdom (UK). The founding principles were that services should be comprehensive, universal and free at the point of delivery—a health service based on clinical need, not ability to pay. Each service provides a comprehensive range of health services, free at the point of use for people ordinarily resident in the United Kingdom apart from dental treatment and optical care.

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