• Job Description

  Req#: H9100-25-0858?language=en&page=868&sort=publicationDateDesc

  Job summary

  This is an exciting opportunity to join the Blood Sciences Department at Hywel Dda University Health Board. Applications are invited from efficient, motivated and suitably qualified individuals for the part-time Band 4 Senior Medical Secretary position within the Biochemistry/Haematology departments. The post will primarily be based at Prince Philip Hospital site but there will be an expectation to work and provide cover across any of the four Health Board sites as required.

  Experience of Microsoft Word, Excel, Power point and E-mail coupled with proven secretarial skills (including audio typing) and previous experience of medical terminology is essential. You will be required to use the Health Board's patient database system and other relevant IT packages.

  Main duties of the job

  Working 15 hours per week, the successful candidate will be required to undertake a wide range of duties appropriate to the post and job description, to support a comprehensive secretarial service to the Blood Sciences department.

  The post holder will be expected to demonstrate excellent organisation skills and be flexible and adaptable in their approach to work. Using initiative, tact and diplomacy where appropriate and possess excellent communication skills.

  The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.

  About us

  Hywel Dda University Health Board plans and provides NHS healthcare services for people living in Carmarthenshire, Ceredigion, Pembrokeshire, and bordering counties.

  We have over 13,000 staff and together we provide primary, community, in-hospital, mental health and learning disabilities services.

  We work in partnership with the three local authorities, as well as public, private and third sector colleagues, including our valued team of volunteers.

  Our services are provided in:

  • Four main hospitals: Bronglais Hospital in Aberystwyth; Glangwili Hospital in Carmarthen; Prince Philip Hospital in Llanelli; and Withybush Hospital in Haverfordwest
  • Five community hospitals: Amman Valley and Llandovery hospitals in Carmarthenshire; Tregaron Hospital in Ceredigion; and Tenby and South Pembrokeshire hospitals in Pembrokeshire
  • Two integrated care centres: Aberaeron and Cardigan in Ceredigion, and several other community settings
  • 47 general practices (six of which are health board managed practices); dental practices (including four orthodontic); 97 community pharmacies; 43 general ophthalmic practices; and 8 ophthalmic domiciliary providers
  • Numerous mental health and learning disabilities services

  Details

  Date posted

  14 July 2025

  Pay scheme

  Agenda for change

  Band

  Band 4

  Salary

  £26,928 to £29,551 a year per annum pro rata

  Contract

  Permanent

  Working pattern

  Part-time

  Reference number

  100-AC193-0725

  Job locations

  Prince Philip Hospital

  Bryngwyn Road

  Llanelli

  SA14 8QF

  
  

  Job description

  Job responsibilities

  You will be able to find a full job description and person specification attached within the supporting documents.

  The Health Board is committed to supporting its staff to fully embrace the need for bilingualism thereby enhancing patient and service user experiences. In our commitment to increase the number of staff who are able to communicate in Welsh with patients and professionals, we welcome applications from Welsh speakers.

  The ability to communicate in Welsh is desirable for this post. If you do not meet the Welsh Language requirements specified, the Health Board offers a variety of learning options and staff support to help you meet these minimal desirable requirements during the course of your employment with us.

  Interviews will be held on 11.08.25

  Job description

  Job responsibilities

  You will be able to find a full job description and person specification attached within the supporting documents.

  The Health Board is committed to supporting its staff to fully embrace the need for bilingualism thereby enhancing patient and service user experiences. In our commitment to increase the number of staff who are able to communicate in Welsh with patients and professionals, we welcome applications from Welsh speakers.

  The ability to communicate in Welsh is desirable for this post. If you do not meet the Welsh Language requirements specified, the Health Board offers a variety of learning options and staff support to help you meet these minimal desirable requirements during the course of your employment with us.

  Interviews will be held on 11.08.25

  Person Specification

  Qualifications and Knowledge

  Essential

  • Level 3 qualification (e.g. A Levels, AS Levels, NVQ3) or equivalent demonstrable experience of administrative / office skills and knowledge
  • Experience of a full range of duties working in an administrative / office environment
  • Knowledge of Medical / Healthcare Terminology

  Desirable

  • Secretarial training

  Language Skills

  Desirable

  • Welsh Speaker (Level 1)

  Experience

  Essential

  • Experience of working in an administrative / office environment
  • Familiar and competent with Microsoft IT packages, especially Word, Excel and Powerpoint
  • Experience of setting up spreadsheets, databases
  • Familiar and confident using email and searching the internet

  Desirable

  • Experience of working in a multidisciplinary team.

  Person Specification

  Qualifications and Knowledge

  Essential

  • Level 3 qualification (e.g. A Levels, AS Levels, NVQ3) or equivalent demonstrable experience of administrative / office skills and knowledge
  • Experience of a full range of duties working in an administrative / office environment
  • Knowledge of Medical / Healthcare Terminology

  Desirable

  • Secretarial training

  Language Skills

  Desirable

  • Welsh Speaker (Level 1)

  Experience

  Essential

  • Experience of working in an administrative / office environment
  • Familiar and competent with Microsoft IT packages, especially Word, Excel and Powerpoint
  • Experience of setting up spreadsheets, databases
  • Familiar and confident using email and searching the internet

  Desirable

  • Experience of working in a multidisciplinary team.

  Disclosure and Barring Service Check

  This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

  Certificate of Sponsorship

  Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

  From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

  Additional information

  Disclosure and Barring Service Check

  This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

  Certificate of Sponsorship

  Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

  From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

  Employer details

  Employer name

  Hywel Dda University Health Board

  Address

  Prince Philip Hospital

  Bryngwyn Road

  Llanelli

  SA14 8QF

  
  

  Employer's website

  https://hduhb.nhs.wales/ (Opens in a new tab)

  Employer details

  Employer name

  Hywel Dda University Health Board

  Address

  Prince Philip Hospital

  Bryngwyn Road

  Llanelli

  SA14 8QF

  
  

  Employer's website

  https://hduhb.nhs.wales/ (Opens in a new tab)

• About the company

  National Health Service (NHS) is the umbrella term for the publicly-funded healthcare systems of the United Kingdom (UK). The founding principles were that services should be comprehensive, universal and free at the point of delivery—a health service based on clinical need, not ability to pay. Each service provides a comprehensive range of health services, free at the point of use for people ordinarily resident in the United Kingdom apart from dental treatment and optical care.

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