• Job Description

  Req#: R375460

  Job Description

  We invite you to join our Company!

  We are seeking a detail-oriented Senior Procurement Specialist, Data Analyst & Assist to join our Global Capital Procurement team. This role is pivotal in providing operational assist and ensuring the smooth functioning of our procurement processes. Reporting to the Global Capital Procurement Program Management Office Lead, the candidate will partner closely with Regional Capital Procurement Execution teams, Global Capital Procurement Category teams, and various internal and external stakeholders to drive the success of our capital projects.

  The candidate will serve as a system and process assist lead, acting as a subject matter expert for our procurement tools, particularly SAP Ariba. This role involves providing comprehensive end-user and supplier assist, managing procurement queues, and maintaining dashboards and data sets. The candidate will also play a crucial role in standard management, process improvement, and compliance, ensuring that our teams adhere to updated guidelines and standards.

  Additionally, the candidate will facilitate team coordination and communication, assisting onboarding processes, audits, and relevant communication efforts. The ideal candidate will be proactive and rigorous, data-literate, and capable of driving change to enhance efficiency and effectiveness within the procurement function.

  This position offers the flexibility of being either hybrid or remote, with teams based in US, Europe and Asia.

  Key Role Responsibilities

  1. System Assist

  • Subject Matter Expertise: To the team and partners for all deployed Ariba modules, troubleshooting errors related to purchase orders, contracts, e-sourcing, and procure-to-pay processes.

  • End-User and supplier Assist: Provide comprehensive assist for Ariba issues, inquiries, order routing, and Request For Proposal activities including training and vendor issue resolution.

  • Queue Management: Monitor and manage procurement queues, review purchase orders, change orders and marketplace purchases, assist suppliers with Purchase Order and invoicing issues, manage expedited payment requirements per regulatory requirements.

  • Contractor Invoice Management: Process purchase orders for contractors, assist teams with time entry into our SAP module, troubleshoot system issues as needed.

  • Tools and Systems: Provide assist for emerging tools including project databases, Power BI dashboards, and digitized procurement processes; Represent the Global Capital Procurement team in future SAP module implementations and other system changes.

  2. Reporting and Data Analytics

  • Dashboard Management: update and maintain dashboards for monthly reviews, act as gate keeper on savings and coordinate entries into Ariba across teams and regions, manage reporting tier-1 and tier-2 impact spend, maintain Global Capital Procurement project tracker.

  • Data Mining and Gap Analysis: conduct data mining and data conditioning for the teams, build ad-hoc reports with data extracted from existing systems, identify reporting gaps and develop and drive action plans.

  • Assist on Financial Reporting: help generate and maintain budget reports on actuals and forecast for procurement activities (contractor, travel expenses).

  3. Standard Management and Process Improvement

  • Global Capital Project processes and guidelines: help team members in keeping guidelines and standards up to date, manage uploads and process database, drive schedule for process verification, action plan development, and guideline updates.

  • Compliance: assist the teams in knowledge policy changes and updating working standards and guidelines.

  • Audit Assist: provide assist for Corporate audits and other compliance inquiries.

  4. Team Coordination and Communication

  • Single Point of Contact Team Facilitation: facilitate weekly tactical calls with Single Point of Contact and category teams as needed.

  • Onboarding: assist new employee onboarding processes, facilitate onboarding of contractors.

  • Holiday Coverage: Provide Single Point of Contact backup assist during absence.

  Requirements:

  Education:

  • Required: Bachelor’s degree or equivalent experience in Supply Chain Procurement, Business Administration, Engineering, or a related field.

  • Desirable: Professional certification in Procurement or Supply Chain Management.

  Experience:

  • Five (5) or more years of experience in Procurement, Supply Chain, or related business operations.

  • Strong proficiency in SAP Ariba platform and modules.

  • Experience with Qlik, Power BI, or similar business intelligence tools.

  • Experience in process continuous improvement, project management and contract management.

  • Knowledge of pharmaceutical or life sciences industry and Capital projects procurement practices.

  Knowledge and Skills:

  • Procurement Expertise: Comprehensive knowledge of procurement practices, contract management, strategic sourcing, category management, and capital project lifecycle processes.

  • Technology and Systems: Advanced proficiency in procurement software, Enterprise Resource Planning systems, MS Office Suite with advanced Excel capabilities, and digital collaboration tools (Teams, SharePoint, Power BI).

  • Data Analysis and Performance Management: Strong analytical skills with experience in data analysis, reporting, Key Performance Indicators measurement, and supplier performance evaluation.

  • Communication and Stakeholder Management: Excellent verbal and written communication skills with the ability to present complex topics to diverse internal and external stakeholders, including suppliers and industry organizations.

  • Cross-Functional Collaboration: Proven ability to work effectively across departments, regions, and time zones while influencing cross-functional leaders and assisting global teams.

  • Systems Thinking and Process Optimization: Ability to comprehend complex procurement processes, drive continuous improvement, and optimize workflows for efficiency gains.

  • Change Management and Problem-Solving: Capability to challenge current processes, solve complex problems, drive transformational changes, and lead improvement initiatives.

  • Adaptability and Service Orientation: Flexibility to navigate dynamic, fast-paced environments with changing priorities while maintaining a customer service mindset.

  • Attention to Detail and Organization: Detail-orientation with effective organizational skills and ability to deliver high-quality, timely outcomes.

  • Sustainability and Inclusion Knowledge: Knowledge of diversity/economic inclusion, environmental sustainability concepts, regulations, and industry best practices, preferred.

  • English proficiency, oral and written

  • Willing to travel up to 10% of the time

  #LI-DNI

  Required Skills:

  Adaptability, Capital Projects, Contract Management, Procurement, Project Management, Regulatory Compliance, SAP Ariba, Systematic Problem Solving

  Preferred Skills:

  Current Employees apply HERE

  Current Contingent Workers apply HERE

  US and Puerto Rico Residents Only:

  Our company is committed to inclusion, ensuring that candidates can engage in a hiring process that exhibits their true capabilities. Please click here if you need an accommodation during the application or hiring process.

  As an Equal Employment Opportunity Employer, we provide equal opportunities to all employees and applicants for employment and prohibit discrimination on the basis of race, color, age, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability status, or other applicable legally protected characteristics. As a federal contractor, we comply with all affirmative action requirements for protected veterans and individuals with disabilities. For more information about personal rights under the U.S. Equal Opportunity Employment laws, visit:

  EEOC Know Your Rights

  EEOC GINA Supplement

  We are proud to be a company that embraces the value of bringing together, talented, and committed people with diverse experiences, perspectives, skills and backgrounds. The fastest way to breakthrough innovation is when people with diverse ideas, broad experiences, backgrounds, and skills come together in an inclusive environment. We encourage our colleagues to respectfully challenge one another’s thinking and approach problems collectively.

  Learn more about your rights, including under California, Colorado and other US State Acts

  U.S. Hybrid Work Model

  Effective September 5, 2023, employees in office-based positions in the U.S. will be working a Hybrid work consisting of three total days on-site per week, Monday - Thursday, although the specific days may vary by site or organization, with Friday designated as a remote-working day, unless business critical tasks require an on-site presence.This Hybrid work model does not apply to, and daily in-person attendance is required for, field-based positions; facility-based, manufacturing-based, or research-based positions where the work to be performed is located at a Company site; positions covered by a collective-bargaining agreement (unless the agreement provides for hybrid work); or any other position for which the Company has determined the job requirements cannot be reasonably met working remotely. Please note, this Hybrid work model guidance also does not apply to roles that have been designated as “remote”.

  San Francisco Residents Only: We will consider qualified applicants with arrest and conviction records for employment in compliance with the San Francisco Fair Chance Ordinance

  Los Angeles Residents Only: We will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance

  Search Firm Representatives Please Read Carefully
  Merck & Co., Inc., Rahway, NJ, USA, also known as Merck Sharp & Dohme LLC, Rahway, NJ, USA, does not accept unsolicited assistance from search firms for employment opportunities. All CVs / resumes submitted by search firms to any employee at our company without a valid written search agreement in place for this position will be deemed the sole property of our company. No fee will be paid in the event a candidate is hired by our company as a result of an agency referral where no pre-existing agreement is in place. Where agency agreements are in place, introductions are position specific. Please, no phone calls or emails.

  Employee Status:

  Regular

  Relocation:

  No relocation

  VISA Sponsorship:

  No

  Travel Requirements:

  10%

  Flexible Work Arrangements:

  Remote

  Shift:

  1st - Day

  Valid Driving License:

  No

  Hazardous Material(s):

  N/A

  Job Posting End Date:

  11/27/2025

  *A job posting is effective until 11:59:59PM on the day BEFORE the listed job posting end date. Please ensure you apply to a job posting no later than the day BEFORE the job posting end date.

• About the company

  Merck & Co., Inc.,

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