• Job Description

  Req#: 496262

  	Are you looking to enhance your career at Downstate? Help us grow as one of the nation's foremost metropolitan medical centers. Lead the charge in serving one of the largest and most diverse populations in New York City. We are highly ranked by Castle Connolly Medical, a healthcare rating company for consumers among the top 5 U.S. leading medical schools for training doctors. Are you ready for the challenge?
  Bargaining Unit:	MC
  Job Summary:	The Department of Human Resources at SUNY Downstate Health Sciences University is seeking a full time Special Assistant to Vice President of HR/Senior Personnel Associate. Reporting to the Vice President of Human Resources, the Special Assistant to the Vice President will be responsible for providing administrative support VP and managing Human Resources projects/initiatives. This includes timely follow-up, scheduling meetings for VP and senior HR leadership with key stakeholders, and ensuring deadlines are met. Duties and Responsibilities Include: Manage ad-hoc projects in different areas (HR project initiatives) Assist in implementation of Oracle/HRIS or other relevant HR systems Prepare workgroup agendas and follow-up on outstanding items Manage process enhancements and varied special projects to execute solutions or reduce risk Manage annual HR calendar and ensure objectives and annual markers are carried out timely Create PowerPoints and present information Analyze and present data using Excel Manages Outlook calendar for VP and other HR leadership including reoccurring meetings, managing templates, and disseminating information about Outlook to increase efficiency Performs research related to a variety of issues as appropriate and requested Handles sensitive information with confidentiality and discretion Assist in all areas of HR as needed (including Classification and Compensation, Recruitment, Onboarding, Benefits, etc.) Establish working relationships with key HR stakeholders and external vendors Participating in regulatory, accreditation, and mock surveys (i.e. JCAHO, DOH, CMS, CAP, OMH, EMTALA, ESRD, etc.) if applicable Maintaining accuracy and integrity of employee data in HR system of record Support other HR staff and may perform specific tasks in the absence of others including fielding/directing HR related questions Conducts quality assurance reviews of relevant documents to ensure accuracy, completeness, and compliance (with federal, state, local, and university regulations/guidelines) as applicable Ensuring all relevant HR practices and policies are being followed Resolve employee and business queries and escalate issues appropriately as needed Work to provide excellent customer service to members of the organization at all levels Perform accurate and timely completion, delivery, and communication of assignments Works on Human Resources Special Projects as needed Other duties and responsibilities as required
  Required Qualifications:	Bachelor's degree in Personnel, Business Administration, Public Administration, or related field and four years professional experience in administrative role, preferably in higher education or the public sector; Or a satisfactorily equivalent of education, training and/or experience to above
  Preferred Qualifications:	Experience in a Government Agency, University, and/or Hospital setting as well as certifications or membership in Society for Human Resources Management, American Staffing Association, or similar Excellent written and verbal communication skills and emotional intelligence Exposure to up to date applicant tracking systems. Knowledgeable of employment law and working knowledge of up to date search, interviewing, selection, and onboarding techniques Knowledge of Human Resources policies and practices in HR core areas
  Work Schedule:	Monday to Friday; 9:00 am to 5:00 pm
  Salary Grade/Rank:	MP-4
  S alary Range:	Commensurate with experience and qualifications
  E xecutive Order:	Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor’s Office of Employee Relations at (518) 474-6988 or via email at info@goer.ny.gov.
  Equal Employment Opportunity Statement:	SUNY Downstate Health Sciences University is an affirmative action, equal opportunity employer and does not discriminate on the basis of race, color, national origin, religion, creed, age, disability, sex, gender identity or expression, sexual orientation, familial status, pregnancy, predisposing genetic characteristics, military status, domestic violence victim status, criminal conviction, and all other protected classes under federal or state laws. Women, minorities, veterans, individuals with disabilities and members of underrepresented groups are encouraged to apply. If you are an individual with a disability and need a reasonable accommodation for any part of the application process, or in order to perform the essential functions of a position, please contact Human Resources at ada@downstate.edu

• About the company

  SUNY Downstate Health Sciences University is a public medical school and hospital in New York City.

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