• Job Description

  Req#: 11862

  Competition Number: #2024-11862

  Applications will be accepted until 2359hrs on April 2, 2024.

  Posting Details:

  This posting is for multiple Special Constable positions. All civilian competitions include the possibility of extension and/or additional temporary or permanent positions.

  It is expected that the competition components will be held starting the week of April 8, 2024.

  All applications must be received on time and through our online application system. Applicants are required to upload their cover letter and resume in addition to the candidate profile. The cover letter should clearly outline your qualifications for this position.

  More Information and templates for the Civilian Competition Process can be found on the WIKI, Civilian Competition Process, Candidate's Tool Kit.

  Job Information

  Directorate: Specialized Policing / Information	Section: Court Security/ Temporary Custody.
  Pay Group: Six (6)	Job Code: 10005262
  Work Location: Central - 161 / 474 Elgin Street/ 100 Constellation
  Supervisor's Title: Sergeant Court House Security & Cellblock OR Supervisor Court Liaison.
  Effective Date: March 1, 2024

  Overall Purpose

  Under the supervision of a Supervisor or Sergeant, the Special Constable is responsible for the provision of four (4) core functions:

  • The safe transportation of prisoners between custody locations, the safe custody and care of prisoners attending court appearances, providing Court House Security.
  • The care and control of prisoners held in custody at the Central Cell Block.
  • Ensuring the safety and security of the court facility, court officials, employees, persons in custody and persons attending the Provincial Offences Court.
  • Serve subpoenas and summons to witnesses and persons charged in police related cases including conducting investigations and surveillance to locate individuals when necessary.

  Major Responsibilities

  All Special Constables are responsible for:

  • Ensuring at the commencement of each shift that all assigned equipment (including Use of Force options) is in proper working order and in good condition as per the OPS Equipment Usage Policy and Provincial Adequacy standards; report any issues which affect or could affect the performance of assigned equipment.
  • Maintaining an OPS issued notebook, ensuring all notes, reports, and logs are completed within specified timeframes.
  • Performing routine maintenance and cleaning of vehicles used to perform their duties.
  • Carrying OPS approved naloxone nasal spray and complete associated training in its use.
  • Assisting at special events as required.
  • Performing other related duties as required that are unplanned or of a transient nature.

  Special Constables operating out of the Court House Cell Block shall:

  • Maintain safety and security of all prisoners in the Cell Block, ensuring they are not a danger to themselves or others.
  • Ensure the safe transportation of prisoners between various custody locations.
  • Escort and maintain custody of prisoners for court appearances, either in person or by video.
  • Properly use restraint devices such as Shackles, handcuffs, TRD’s in accordance with OPS policy.
  • Ensure that correct documentation accompanies prisoner and is updated appropriately; obtain and relay information and / or documents from the courts or other agencies to the cellblock clerk.
  • Maintain prisoner transportation sheets, indicating prisoners name, location of compartment assigned, and any special requirements pertaining to the needs of the prisoner transported.
  • Assist lawyers, outside organizations, parents, or guardians to establish contact with prisoners either by phone or in person.
  • Collect fingerprints pursuant to the Identification of Criminals Act of accused both in and out of custody as required.
  • Collect court ordered DNA samples from accused, both in custody and out of custody, as directed by the courts
  • Execute outstanding warrants as required.
  • Respond to panic alarm calls for service within the Court House.
  • Liaise with outside stakeholders such as Corrections, Probation, legal counsel, and other agencies as required.
  • Ensure all clerical duties related to prisoner security, prisoner property, prisoner medication, documentation, transportation, and cell duties are completed, as required.
  • Perform CCTV or Console Room duties when assigned, including keeping track of location of prisoners, maintaining visual security of the Cell Block via CCTV.
  • Take prisoners into custody as required and process prisoner booking information on RMS.
  • Utilize Versadex Records Management System (RMS) and CPIC to ensure that no other warrants exist prior to release of a prisoner.
  • Perform out of town prisoner escorts.
  • Ensure all prisoners are released with proper clothing appropriate to current weather conditions.
    

  Major Responsibilities (continued)

  Special Constables operating out of the Central Cellblock shall:

  • Search all prisoners upon entry into Central Cell Block and prior to lodging in Cells with adherence to OPS Policy and Standard Operating Guidelines.
  • Maintain safety and security of all prisoners in cell block areas.
  • Perform prisoner security and monitoring through physical cell checks.
  • Conduct Strip Searches as required and approved by the Sergeant in Cellblock with adherence to OPS Policy.
  • Assist investigating officers by escorting prisoners to and from interviews.
    Assist investigating officers with seizure of evidence.
  • Maintain prisoner tracking logs, cell checks and other information using RMS as per OPS policy.
  • Assist and work with outside agencies such as Police, EMS, CBSA, Corrections, Shelters, and Hospitals in a professional and courteous manner.
  • Assist lawyers, parents, or guardians to establish contact with prisoners either by phone or in person.
  • Properly use the Safety Restraint Chair when authorized by Cell Block Sergeant in adherence to OPS policy.
  • Ensure all medication is properly labelled, unmixed and dated; assist in self administration of medication to prisoner as prescribed.
  • Coordinate arrangements with pharmacies, shelters, or family to ensure all medications required are available to persons in custody.
  • Respond to telephone inquiries regarding prisoners as required.

  Special Constables operating out the Provincial Offences Court shall:

  • Ensure security of court officials, employees and the public at the Provincial Offences Court and intervene as required to maintain decorum.
  • Perform other secondary administrative duties as required including sending the court slips through the internal mail to Court Liaison, “Swearing to Information’s”, and utilizing CPIC / PARIS to review driver abstracts of individuals in custody.
  • Take prisoners into custody as required through sentencing at Provincial Offences Court.
  • Maintain safety and security of all prisoners in cell block areas.
  • Ensure that correct documentation accompanies prisoners and is updated appropriately.
  • Obtain and relay information and / or documents from the courts or other agencies.
  • Perform Cell Block and Console Room duties when assigned, including keeping track of location of prisoners, maintaining visual security of cell block complex via television monitors.
  • Facilitate all telephone inquiries regarding prisoner intakes, as required.
    

  Major Responsibilities (continued)

  Special Constables operating as Document Servers shall:

  • Serve court documents for the Ottawa Police Service as well as outside agencies when required.
  • Plan and organize daily activities, considering geographic location and court deadlines, to effect efficient service of various court documents to individuals.
  • Utilize RMS’ Service Control to track progress on all assigned documents and to maintain records for statistical purposes.
  • Conduct thorough investigations in an effort to locate individuals and to be aware of risks when attending locations by utilizing RMS, CPIC, contacting various partners or other means available.
  • Log on to the MDT and add each call (address attending) to CAD to ensure whereabouts are known so the Communication Centre can monitor for safety.
  • Complete Affidavits of Service and swear to them before a Justice of the Peace or Commissioner of Oaths that court documents have been served.
  • Respond to telephone calls and emails from individuals to arrange appointments for service of documents.
  • Document detailed efforts to locate and serve witnesses for upcoming matters, ensuring the information is available to the Investigating Officer and the Courts.
  • Testify in court as required, regarding evidence relating to the service of documents.
  • Liaise with members internally, the Crown Attorney’s office, Probation Services, as well as outside police services and community partners regarding the service of documents.
  • Advise and provide detailed explanation of attempts made to the Investigating Officer when efforts have been exhausted and a witness on their file cannot be located.
  • Assist with covering other member’s sectors, rush requests for service, as well as training new team members when required.
    

  Statement of Required Qualifications

  EDUCATION AND EXPERIENCE

  • Secondary School Graduate – Grade 12 or equivalent, plus two (2) years relevant post secondary education
  • Experience and formal training combined may substitute for stipulated education requirements.
  • Minimum of one (1) to two (2) years working experience demonstrating regular interaction with others in crisis and / or stressful situations with respect and compassion.

  LANGUAGE

  • English – fluency in oral, reading, and writing.

  Certifications and Licences

  • Current valid PREP testing through PoliceFit.ca.
  • Possess and maintain valid Standard First Aid and CPR Level C Certificates
  • Possess and maintain a valid Ontario G Driver’s License or Quebec Provincial Driver’s License.
    

  In service Training

  The following is mandatory training provided to all Special Constables

  • Completion the Special Constable Recruit Training Program.
  • Completion of Special Constable Recruit Use of Force.
  • Forensic identification training.
  • Police Vehicle Operator training.
  • Ontario Public- Police Interactions Training Aid.

  The following mandatory training and education is provided to all employees of the OPS:

  • Occupational Health & Safety.
  • Respectful Workplace.
  • Violence in the Workplace.
  • Accessibility for Ontarians with Disabilities Act (AODA).
  • Equity, Diversity & Inclusion (EDI).
  • Active Bystandership for Law Enforcement (ABLE).

  Job Knowledge

  General knowledge of:

  • The Organization’s Mission, Vision, and Values.
  • Court Files, Court Process and Court Documents.
  • Investigative procedures.
  • Geographical area of Ottawa Region.
  • Ontario Provincial Court and Legal systems.
  • Canadian Criminal Code and Highway Traffic Act (HTA).
  • Identification of Criminals Act.
    

  OPS Competencies

  Competency	Level	Competency	Level
  Communication	2	Networking and Relationship Building	2
  Teamwork	1	Problem Solving	2
  Adaptability	1	Leadership	1
  Service Orientation	1

  Hours of Work

  The incumbent is required to work hours commensurate with a 24 / 7 shift schedule in order to meet operational requirements of the section, between days, afternoons ,evenings and/or nights (including Statutory Holidays).

  Effort and Working Conditions

  • The incumbent must be able to operate a police vehicle and police prisoner truck safely and within OPS standards including driving in adverse weather conditions and all traffic conditions, while ensuring the safety of prisoners in rear compartments.
  • The incumbent must be able to work shifts as designated in the “Hours of Work” section of the job description.
  • Special Constables must be capable of working within a confined environment that can become fast paced, physically, mentally. and emotionally demanding at a moment’s notice.
  • The nature of the job often leads to physical situations that can result in personal injuries or serious bodily harm.
  • Work requires sitting for long periods of time in court without relief, sitting for long periods of time at a desk, operating radio systems, regularly monitoring and operating CCTV systems and operating computers.
  • Interactions that can involve high levels of stress and the constant need to maintain professionalism in emotionally charged situations.
  • Frequent exposure to needles, bodily fluids and infectious diseases that can lead to personal health risks.
  • Special Constables may be transferred to one of the designated Facilities for operational requirements.
    

  Desired Qualifications

  • Oral, reading, and writing fluency in French or other languages.
  • Addtional Post-Secondary education or other relevant education.
  • Experience working with RMS, CPIC, and E-mail.
  • Knowledge of OPS policies and procedures, Temporary custody and Court Security Section and computer systems.
  • Understanding of the rationale behind OPS policies and procedures and the impact on the daily delivery of service.
  • Conflict resolution training.
  • Suicide intervention training.
    

  Additional Competition Information:

  Competition results will be valid for twelve (12) months from the date of closing. Any additional staffing requirements for the same status as the advertised competition posting, within the timelines, can be utilized to staff the position. For more information please review the Staffing Guidelines found on the Wiki.

  The onus is on the candidate to clearly relate his/her qualifications to the requirements of the position as well as to provide proof of any required certification(s) / license(s), as identified in the job description. Failure to include these documents may result in the applicant being screened out of the competition.

  Accommodation will be provided in all parts of the hiring process as required. Accessible formats and communication support are available upon request. Applicants need to make their needs known in advance. Please contact CivilianStaffing@ottawapolice.ca if you have any questions.

• About the company

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