• Job Description

  Req#: 1004
  Position Type:
  Special Education Services/ Billing Specialist
  
  
  Date Posted:
  4/14/2025
  
  
  Location:
  Pasco
  
  
  Closing Date:
  05/18/2025
  
  
  Provide billing and administrative support for the Special Services Department staff
  Assemble accurate documentation needed for credentialing providers with insurance companies
  Assist service providers with guidance and support needed to submit timely documentation for billing purposes
  Verify, compile, and update public and private insurance information for monthly billing
  Maintain system to reconcile outstanding insurance claims and payments received
  Provide Department Administrators with regular accounting reports and status updates for all invoicing and related contracts
  Ensure compliance with Early Intervention Program contract requirements and school district consortium contracts
  Develop monitoring and data tracking tools for program level development and compliance
  Communicate effectively and efficiently with providers and school districts regarding billing procedures
  Collaborate and build relationships with internal and external partners
  Facilitate securing potential funding sources to create additional department revenue
  Ensure completion and updates of System of Payments and Fees (SOPAF) documentation, including but not limited to consent to bill insurance, insurance collection within 45 days post-intake and pre-evaluation, annual IFSP and service change updates
  Provide fiscal support as requested, including connecting with clients and partners to coordinate and ensure child eligibility
  Develop and maintain accurate records
  Follow all applicable Board policies and procedures
  Maintain Confidentiality
  High School diploma or equivalent
  Associate degree or equivalent credit hours, in related field preferred
  Two (2) years of experience in accounts receivable, collections, billing, and/or data processing, preferred
  Competence with the use of Microsoft Office, Google Suite, and relevant equipment and software applications
  Must be detail orientated and complete tasks according to agency deadlines, policies and project timelines
  Exceptional personal/office organizational, teamwork and communication skills
  Ability to work independently and adjust to a changing work environment
  Ability to maintain a good working relationship with co-workers, school district personnel, and other stakeholders
  Ability to maintain confidential information under both HIPPA/FERPA requirement
  Ability to operate all standard office machines and equipment.
  Represent agency in a professional manner
  WSP/ FBI background clearance required
  Proactive self-starter. A strong sense of taking initiative moving forward without waiting to be told what to do and how to do it.
  Flexible and can thrive in a fast-paced environment where you may have to wear several hats.
  Possess confidence while being humble- lack excessive ego or concern about status. Willing to share credit, emphasize team over self and define success collectively rather than individually.
  Hungry- always looking for more. More things to do, learn, and take responsibility for. Constantly thinking about the next step an opportunity.
  Smart- have common sense about people. Good judgement and intuition around the subtleties of group dynamics and the impact of your words and actions.
  Family Educational Rights and Privacy Act (FERPA)
  Health Insurance Portability and Accountability Act (HIPPA)
  Department of Children Family and Youth Services (DCYF), Early Support for Infants & Toddlers (ESIT) policies and procedures
  Individuals with Disabilities Education Act (IDEA), Part C, Early Intervention and (IDEA) Part B requirements
  Organize and prioritize time and schedule
  Make decisions and solve problems
  Actively participate in a team
  Complete detail-oriented tasks
  Manage multiple projects and timelines
  Operate effectively under stress
  Opportunities to receive on the job training
  Access to full benefits (SEBB medical, vision, and dental insurance. WA DRS SERS retirement plan. Medical reimbursement account, Life and Long-Term Disability Insurance etc.)
  Access to the agency's wellness and employee assistance program
  Paid sick leave (8 hours per month)
  Paid vacation leave (start at 8 hours per month)
  Paid personal leave (2 days per year)
  Paid holidays (13 days per year)
  
  Department: Special Services
  Reports To: Executive Director of Special Services
  Supervises: N/A
  Classification: Classified/Non-Exempt 1.0 FTE/ 260 days per year (Mon-Fri 8hr/day)
  Hourly Rate: Step 1/Year 1 ($24.33 per hr) - Step 5/Year 5 ($27.38 per hr)
  
  SUMMARY: The primary role and responsibilities of the Special Services Billing Specialist will be to develop, manage and maintain a system to bill public and private insurance for families receiving early intervention services and school district consortium services. This work will be in coordination with an off-site billing agency and ESD fiscal staff.
  
  ESSENTIAL FUNCTIONS:
  • Provide billing and administrative support for the Special Services Department staff
  • Assemble accurate documentation needed for credentialing providers with insurance companies
  • Assist service providers with guidance and support needed to submit timely documentation for billing purposes
  • Verify, compile, and update public and private insurance information for monthly billing
  • Maintain system to reconcile outstanding insurance claims and payments received
  • Provide Department Administrators with regular accounting reports and status updates for all invoicing and related contracts
  • Ensure compliance with Early Intervention Program contract requirements and school district consortium contracts
  • Develop monitoring and data tracking tools for program level development and compliance
  • Communicate effectively and efficiently with providers and school districts regarding billing procedures
  • Collaborate and build relationships with internal and external partners
  • Facilitate securing potential funding sources to create additional department revenue
  • Ensure completion and updates of System of Payments and Fees (SOPAF) documentation, including but not limited to consent to bill insurance, insurance collection within 45 days post-intake and pre-evaluation, annual IFSP and service change updates
  • Provide fiscal support as requested, including connecting with clients and partners to coordinate and ensure child eligibility
  • Develop and maintain accurate records
  • Follow all applicable Board policies and procedures
  • Maintain Confidentiality
  
  OTHER JOB FUNCTION:
  Performs related duties as assigned.*
  
  *Related duties as required are duties that may not be specifically listed in the Position Description but are within the general occupational series and responsibility level typically associated with the employee’s classification of work.
  
  QUALIFICATIONS:
  • High School diploma or equivalent
  • Associate degree or equivalent credit hours, in related field preferred
  • Two (2) years of experience in accounts receivable, collections, billing, and/or data processing, preferred
  • Competence with the use of Microsoft Office, Google Suite, and relevant equipment and software applications
  • Must be detail orientated and complete tasks according to agency deadlines, policies and project timelines
  • Exceptional personal/office organizational, teamwork and communication skills
  • Ability to work independently and adjust to a changing work environment
  • Ability to maintain a good working relationship with co-workers, school district personnel, and other stakeholders
  • Ability to maintain confidential information under both HIPPA/FERPA requirement
  • Ability to operate all standard office machines and equipment.
  • Represent agency in a professional manner
  • WSP/ FBI background clearance required
  
  TRAITS THAT YOU MUST POSSESS
  • Proactive self-starter. A strong sense of taking initiative moving forward without waiting to be told what to do and how to do it.
  • Flexible and can thrive in a fast-paced environment where you may have to wear several hats.
  • Possess confidence while being humble- lack excessive ego or concern about status. Willing to share credit, emphasize team over self and define success collectively rather than individually.
  • Hungry- always looking for more. More things to do, learn, and take responsibility for. Constantly thinking about the next step an opportunity.
  • Smart- have common sense about people. Good judgement and intuition around the subtleties of group dynamics and the impact of your words and actions.
  
  THESE STATEMENTS MUST RESONATE WITH YOU:
  “Yes, that is possible. Let me handle it, I’ll figure it out.”
  “I am not sure, but I will find out for you.”
  “I have not done that before, but I can do it.”
  “I take a see-it, own-it, solve-it, do-it approach.”
  
  Requires knowledge of:
  • Family Educational Rights and Privacy Act (FERPA)
  • Health Insurance Portability and Accountability Act (HIPPA)
  • Department of Children Family and Youth Services (DCYF), Early Support for Infants & Toddlers (ESIT) policies and procedures
  • Individuals with Disabilities Education Act (IDEA), Part C, Early Intervention and (IDEA) Part B requirements
  
  Requires the ability to:
  • Organize and prioritize time and schedule
  • Make decisions and solve problems
  • Actively participate in a team
  • Complete detail-oriented tasks
  • Manage multiple projects and timelines
  • Operate effectively under stress
  
  POSITION BENEFITS:
  • Opportunities to receive on the job training
  • Access to full benefits (SEBB medical, vision, and dental insurance. WA DRS SERS retirement plan. Medical reimbursement account, Life and Long-Term Disability Insurance etc.)
  • Access to the agency's wellness and employee assistance program
  • Paid sick leave (8 hours per month)
  • Paid vacation leave (start at 8 hours per month)
  • Paid personal leave (2 days per year)
  • Paid holidays (13 days per year)
  
  ABOUT OUR TEAM AND AGENCY
  Helping students realize their dreams and aspirations is at the heart of everything we do at ESD 123. We accomplish this by embracing our employees as One Team, and operating with loyalty and commitment through compassion, dedication, and collaboration. At ESD 123, we strive to offer the highest quality customer experience by committing to our Culture Playbook, and always looking for ways to say, “Yes, and…” Each member of our ESD team must be humble, hungry, and smart, with a focus on making his or her teammates look good while working toward achieving our mission.
  
  We want this position to be one that you are or can be passionate about and look forward to embracing. We want you to grow, be challenged, and have fun while doing things that you are skilled at and enjoy. We are looking for someone who is proud to join our ESD One Team!
  
  
  

• About the company

  We are one of nine ESDs in Washington. Dedicated to helping all students realize their dreams and aspirations, ESD 123 serves 23 school districts in seven counties of Southeastern Washington. Under Superintendent Darcy Weisner and its board of director...

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