• Job Description

  Req#: 5181968

  JOB DESCRIPTION
  Job Title Specialist, Accounting	Evaluation Type Paraprofessional	Department Business & Finance
  Pay Grade P7	FLSA Non-Exempt	Date Revised May 2025	Supervisor Director of Finance

  BASIC FUNCTION & RESPONSIBILITY: The Associate Accounting is responsible for maintaining required financial controls and serve as advisor regarding procedures, practices, record keeping and reporting requirements of all finance and accounting activities. The Associate Accounting is under the general supervision of the Director of Finance.

  QUALIFICATIONS:

  Education/Certification:

  • High school diploma or GED
  • Two (2) years of college courses with business/accounting classes preferred

  Special Knowledge/Skills/Abilities:

  • Knowledge of school district organization, operations, and administrative policies
  • Ability to multi-task numerous complex administrative activities
  • Highly proficient skills in keyboarding, word processing, and file maintenance
  • Excellent interpersonal, organizational and communication skills
  • Requires good mathematical skills
  • Ability to evaluate data and statistics and translate into a format which meets the needs and requirements of the administration and department
  • Ability to use personal computer and software to develop spreadsheets and databases and do word processing
  • Ability to initiate and complete projects and programs
  • Ability to research, compile, analyze and report data clearly

  Experience:

  • Minimum of 3 years progressive experience in bookkeeping/accounting role

  CHARACTERISTIC DUTIES & RESPONSIBILITIES: The essential functions, pursuant to the Americans with Disabilities Act, may include the characteristic duties, responsibilities, knowledge, skills, and abilities noted herein; however, this is not a comprehensive listing of all functions and tasks performed by positions found in this job description.

  Major Responsibilities and Duties:

  • Prepare monthly sales tax report and make online payments to the Office of the State Comptroller
  • Manage Accounts Receivables and generate and send statements/invoices to customers/vendors as needed
  • Assist with the annual audit and other audits by researching and preparing documents requested
  • Manage district fundraising activity including approvals, profitability and reporting requirements
  • Process Journal Entries for Accounts Payable, Payroll, Internal and other General Ledger items as needed
  • Field Trip Billing and reclass
  • Boot Camp/JJAEP Billing
  • Quarterly Fuel reconciliation
  • Quarterly Utilities for GoldStar/ Student Transportation
  • Assist with Litigation Settlements with Executive Admin Asst
  • Perform General Ledger account reconciliations monthly
  • Assist campuses and departments with activity funds; including proper uses, clearing balances, and facilitating training
  • Facilitate department projects as needed
  • Assist with phone coverage for front desk receptionist
  • Participate in District Quarterly Trainings and provide one on one trainings as deemed necessary
  • Other administrative duties will be assigned periodically

  Other:

  • Advanced analytical and problem-solving skills with the ability to independently research, assess and validate data
  • Ability to communicate clearly, both orally and in writing
  • Ability to work in a proactive manner
  • Demonstrated experience with Microsoft Excel, Word and Outlook
  • Intermediate to advanced Microsoft Excel skills preferred

  SUPERVISION EXERCISED: None

  MENTAL DEMANDS/PHYSICAL DEMANDS/ENVIRONMENTAL FACTORS:

  • Tools/Equipment Used: Standard office equipment including personal computer and peripherals
  • Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting
  • Motion: Repetitive hand motions including frequent keyboarding and use of mouse; occasional reaching
  • Lifting: Occasional light lifting and carrying (less than 40 pounds)
  • Environment: May work prolonged or irregular hours; occasional districtwide travel
  • Mental Demands: Work with frequent interruptions; maintain emotional control under stress

• About the company

  Serving the students of Bastrop, Cedar Creek, Red Rock, Rockne and Paige.

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