• Job Description

  Req#: REQ2023956

  Come build the next-gen fintech at Early Warning, network operator of Zelle®, where we’re relentlessly focused on empowering prosperity in all its forms.

  From fast money movement for over 100 million people who can access Zelle® directly through their banking app to new account opening and beyond – we make a difference in the lives of consumers and businesses every day and enable them to live their best financial lives. And we’re only getting started.

  With new state-of the-art offices in Scottsdale, AZ (Headquarters), Chicago, IL, San Francisco, CA – plus a growing presence in New York City – we’re entering our next big chapter. We focus all hiring efforts in a few states and within driving distance of an office location to enable in-person collaboration when and where possible. Priority hiring locations are Scottsdale, AZ, Chicago, IL, NY tri-state metro area (New Jersey, New York and Connecticut) and San Francisco, CA. We are not actively recruiting in Rhode Island.

  
  People matter to us, so we think our best work is done when we ’re together, in-person. From informal interactions, to sharing ideas, to mentoring and beyond. We also believe in workplace flexibility and empowering teams to determine the rhythm of work to create an inclusive culture. Through the power of innovative collaboration, we offer hybrid and (when necessary) virtual (“remote”) workplace models.

  Join us and make your mark on what’s next in fintech.

  *Applicants must be authorized to work for any employer in the United States. We are unable to sponsor an employment Visa for this position.

  Overall Summary

  This position works closely to support executives and members of the senior leadership team in the achievement of planning, organization, and task execution to enable focus on strategy that advances the company’s objectives.

  Essential Functions

  • Provides administrative support to executives and senior leadership, anticipates needs, and proactively executes support functions with a high degree of accuracy and efficiency
  • Supports Management Committee or key Sub Committee engagement with executive team, by consulting and executing on efficient interactions, preparedness, and meeting outcomes.
  • Manages calendars, coordinates travel arrangements, and completes expense reports.
  • Prepares and/or coordinates certain internal and external communications such as written correspondence, and preparation of internal and external presentations with an eye on design and layout.
  • Provide proactive, thoughtful, high-quality administrative support by responding to daily inquiries and managing ongoing business needs.
  • Work closely with and provides high quality service to wide range of internal and external constituents including but not limited to executives, leaders, customers, and external management committee members.
  • Researches, prioritizes, and follows up on incoming issues and concerns. Determines appropriate course of action, referral, or response.
  • Coordinates high visibility meetings with external and internal constituents requiring high degree of planning and execution.
  • Attends Executive staff meetings, proactively keeps leader and team on track.
  • Handles sensitive and confidential material on a regular basis.
  • Takes personal ownership to coordinate projects and interact with and influence others to deliver expected results.
  • Supports the company’s commitment to risk management and protecting the integrity and confidentiality of systems and data.

  Minimum Requirements

  • Associate degree or equivalent from two-year college or technical school and a minimum of 7 or more years supporting executive business leader at a corporate level or a combination of education and experience.
  • Demonstrated experience in written presentation design and layout.
  • Demonstrated ability to work with highly confidential material.
  • Must be highly organized with strong attention to detail.
  • Excellent interpersonal, written, and verbal skills, with the ability to effectively communicate and interface with all levels of employees, as well as external customers.
  • Capable of handling and appropriately prioritizing requests from multiple sources, in a timely manner.
  • Advanced proficiency in Microsoft Outlook, Word, and PowerPoint with intermediate Excel skills. Proficient with efficiency tools like Zoom and Microsoft Teams.
  • Background and drug screen

  The above job description is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow instructions and perform other related duties as assigned by their supervisor.

  Physical Requirements

  Working conditions consist of a normal office environment. Work is primarily sedentary and requires extensive use of a computer and involves sitting for periods of approximately four hours. Work may require occasional standing, walking, kneeling and reaching. Must be able to lift 10 pounds occasionally and/or negligible amount of force frequently. Requires visual acuity and dexterity to view, prepare, and manipulate documents and office equipment including personal computers. Requires the ability to communicate with internal and/or external customers.

  Employee must be able to perform essential functions and physical requirements of position with or without reasonable accommodation.

  Some of the Ways We Prioritize Your Health and Happiness

  · Healthcare Coverage – Competitive medical (PPO/HDHP), dental, and vision plans as well as company contributions to your Health Savings Account (HSA) or pre-tax savings through flexible spending accounts (FSA) for commuting, health & dependent care expenses.

  · 401(k) Retirement Plan – Featuring a 100% Company Safe Harbor Match on your first 6% deferral immediately upon eligibility.

  · Paid Time Off – Unlimited Time Off for Exempt (salaried) employees, as well as generous PTO for Non-Exempt (hourly) employees, plus 11 paid company holidays and a paid volunteer day.

  · 12 weeks of Paid Parental Leave

  · Maven Family Planning – provides support through your Parenting journey including egg freezing, fertility, adoption, surrogacy, pregnancy, postpartum, early pediatrics, and returning to work.

  And SO much more! We continue to enhance our program, so be sure to check our Benefits page here for the latest. Our team can share more during the interview process!

  Early Warning Services, LLC (“Early Warning”) considers for employment, hires, retains and promotes qualified candidates on the basis of ability, potential, and valid qualifications without regard to race, religious creed, religion, color, sex, sexual orientation, genetic information, gender, gender identity, gender expression, age, national origin, ancestry, citizenship, protected veteran or disability status or any factor prohibited by law, and as such affirms in policy and practice to support and promote equal employment opportunity and affirmative action, in accordance with all applicable federal, state, and municipal laws. The company also prohibits discrimination on other bases such as medical condition, marital status or any other factor that is irrelevant to the performance of our employees.

• About the company

  For almost 3 decades, our identity, authentication and payment solutions have empowered financial institutions to make decisions, make payments & prevent fraud.

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