• Job Description

  Req#: 4823042
  Perform administrative duties to support programs, facility reservations, community events, and staff operations for the Department.
  • Perform administrative support for the Department as assigned, including but not limited to composing correspondence/memorandums, payroll maintenance, preparing reports, distributing information to the public, registering participants, reserving facilities and other administrative duties.
  • Act as an assistant with concise communication skills to handle community questions and distribute information to appropriate staff in a professional manner.
  • Ability to handle extensive, high volume telephone calls, park visitor inquiries and public communications for recreation facilities.
  • Assist with preparing and organizing marketing and public information for the Department.
  • Administer the CivicRec computer programs to include maintaining daily operations; training staff; monitoring, updating and correcting user mistakes.
  • Collect, secure and turn in appropriate facility and participant user fees.
  • Complete daily deposits of all recreation programs, community events and facility rental revenues.
  • Administer volunteer background checks using LiveScan fingerprint equipment.
  • Assist with the Department’s procurement process using Tyler Munis.
  • Assist with planning, promoting, and implementing programs and events.
  • Uphold a well-rounded knowledge of general recreational activities.
  • Maintain an inventory of general office supplies for the Department.
  • Maintain retention records for the Department, ensuring compliance and accuracy.
  • Operate City vehicle for transportation of materials, personnel, and participants.
  • Assist with Department of Leisure Services’ projects as assigned.
  • Drive to and from City work sites. Perform additional duties as assigned. Be available for emergency call-outs.
  • In the event of an emergency, all employees are considered essential and may be required to perform duties outside of their normal job description.
  • Complete required trainings as specified within the City Comprehensive Emergency Management Plan.
  MINIMUM QUALIFICATIONS:
  
  • Two (2) years of experience in a professional or education environment to include experience in Microsoft Word, Excel, PowerPoint, Internet search engines, and email communication.
  • High school diploma or G.E.D.
  • Valid driver license. Must obtain Florida driver license within thirty (30) days of employment.
  PREFERABLE QUALIFICATIONS:
  
  • Accounting experience.
  • Budgeting experience.
  • Social media experience.
  • Recreation software experience.
  Driving history for the past three (3) years must reflect no violations of a driving related felony offense, or driving under the influence (DUI) which includes both drugs and alcohol, reckless driving, or hit and run involving an occupied vehicle or attended property, or an accumulation of traffic violations, plus three (3) points for each attendance at driving school (regardless of whether points were assessed against the license) where the penalty points do not exceed twelve (12).
  
  Applicants will be required to complete a Disclosure & Authorization Regarding Background Investigation, a Confidentiality Agreement and the CJIS (Criminal Justice Information Services) Security Clearance process to include national fingerprint-based records check and approval for controlled access to protected information.
  
  Position is considered at-risk for exposure to Hepatitis B during performance of regular duties. An acceptance/ declination of vaccination form is required.

• About the company

  Altamonte Springs is a suburban city in Seminole County, Florida, United States, which had a population of 41,496 at the 2010 census.

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