• Job Description

  Req#: STAFF004386

  Salary: $21.11 - $30.44 Per Hour

  If hired for this position, you will be required to provide proof that you are fully vaccinated for COVID-19 prior to your start date, or have a valid religious or medical reason qualifying you for an exemption (that may or may not require accommodation)

  SUMMARY

  Housing for Health (HFH) is a program office within Health Services Administration, a division under the Los Angeles County Department of Health Services (DHS). HFH was created and put into implementation in support of the Los Angeles County Homeless Initiative recommendations in response to and in support of the County’s effort to address and combat homelessness in the communities residing within the boundaries of the County’s eight Service Planning Areas (SPAs).

  The Referral, Access, and Data (RAD) team within Housing for Health’s Housing and Services team works with system partners to ensure the quick and efficient matching of new recipients to available resources as well as the oversight on all recipient slot turnovers. This position will work within the RAD team to ensure data input management in all needed homeless management systems (CHAMP, RMS, HMIS, etc.).

  The Staff Assistant I will be responsible for providing an array of general administrative/technical assistance and highly specialized clerical duties, tasks, and functions for the Referral, Access, and Data team, as well as, to HFH executive leadership, management, and/or personal as required. The position shall function in a support capacity performing duties that are limited in scope and difficulty in which specific guidelines and/or instructions should be followed/applied. The position will require occasional travel to all Los Angeles County SPAs to attend various meetings with HFH community/contracted agencies and/or to attend/participate at off-site HFH related meetings, conferences, etc. as applicable.

  EXAMPLES OF DUTIES

  • Performs skilled clerical and typing duties requiring a working knowledge of clerical functions involved and the use of initiative and
  • Works directly with HFH management staff to fulfill an array of administrative task that include data entry and tracking, client follow up, and operations within the HFH database, Comprehensive Health and Accompaniment Management Platform (CHAMP).
  • Processing, editing, and creating/developing an array of various documents (e.g., Word, Excel documents, etc.).
  • Frequent use of an array of Microsoft Office Suite software programs such as Word, Excel, PowerPoint, Access, Adobe Reader, One Note, Outlook, Publisher, Skype, Outlook,
  • Screens in-person inquiries and telephone calls; furnishes requested information, refers inquiries, calls, and emails to others better qualified to assist, and personally takes care of inquiries and calls which do not require the attention of HFH
  • Makes appointments and arranges conferences, trainings, and meetings for HFH personnel as applicable; coordinates and schedules applicable internal and external personnel (e.g., HFH personnel and/or HFH community/contractor agencies) with respect to HFH trainings, meetings, events, ; maintains training calendars, vacation calendars, etc. as needed.
  • Prepares and photocopies meeting materials, agendas, handouts, training materials, presentations, etc.; prepares and distributes internal and external notices, bulletins, letters, and memoranda as applicable; develops and maintains office files specific to supply requests, time off requests, personnel files, trainings,
  • Attends meetings, as needed with HFH personnel, takes notes, prepares meeting minutes, action items,
  • May prepare and/or assist in the preparation of reports, spreadsheets, documents, literature, material, forms, etc.; may search records and files for data in which a required and/or sampling of information, data, is needed in selecting or abstracting material, documents, client information, etc.
  • May assist in the collection, analyzation, and or interpretation of data as needed
  • May have inadvertent access to confidential HFH client data
  • Performs other clerical, general administrative/technical assistance duties as

  JOB QUALIFICATIONS

  A minimum of one (1) years’ experience, within the last five (5) years, in either (1) a staff capacity analyzing and making recommendations for the solution of problems of organization, procedure, program, budget or personnel, or (2) a highly responsible secretarial capacity, or (3) a responsible supervisory clerical capacity.

  Certificates/Licenses/Clearances

  • A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions.
  • Successful clearing through the Live Scan process with the County of Los Angeles.

  Other Skills, Knowledge, and Abilities

  • Proficient skill set in using an array of Microsoft Office Suite software programs such as Word, Excel, PowerPoint, Access, Adobe Reader, One Note, Outlook, Publisher, Skype, Outlook,
  • Able to multi-task and set workload priorities for time sensitive projects/tasks.
  • Ability to problem solve and make recommendations to processes,
  • Able to communicate with all levels of personnel, e.g., written, verbal, in a professional and concise/clear manner; ability to work within a project team and/or
  • Able to work in a very diverse environment and with diverse
  • Ability to be flexible in meeting changing work tasks and timelines; must be dependable and reliable.

  PHYSICAL DEMANDS

  Stand Frequently

  Walk Frequently

  Sit Frequently

  Handling / Fingering Occasionally

  Reach Outward Occasionally Reach Above Shoulder Occasionally Climb, Crawl, Kneel, Bend Occasionally

  Lift / Carry Occasionally - Up to 50 lbs

  Push/Pull Occasionally - Up to 50 lbs

  See Constantly

  Taste/ Smell Not Applicable

  Not Applicable Not required for essential functions

  Occasionally (0 - 2 hrs/day)

  Frequently (2 - 5 hrs/day)

  Constantly (5+ hrs/day)

  WORK ENVIRONMENT

  Teleworking

  Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

  The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)

• About the company

  We can transform population health through effective community partnerships and innovation. We believe in together. Contact us to learn more.

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