• Job Description

  Req#: 3853241

  TITLE: Stewardship Officer (Grant Accountant, Pre-Award, and Operations)

  
  

  LOCATION: Fully remote but must be based in the Pacific Northwest states of Oregon, Washington, Idaho, Alaska, or Montana. Office space may be available depending on the location.

  
  

  ABOUT TROUT UNLIMITED

  
  

  Trout Unlimited (TU) takes care of the rivers and clean water that trout, salmon, and communities around the country depend on. We want to make sure healthy rivers and fisheries are available for all people to use and enjoy. TU has 300,000 members and supporters supported by a respected staff of organizers, lawyers, policy experts, and scientists, who work out of more than 45 offices across the country.

  TU’s project managers oversee a portfolio of restoration, fish passage, and instream flow replenishment projects. The projects have become more complex and larger as TU has secured large, multi-year funding sources. Now, TU is at a critical moment. To maintain our impact and reputation for delivering best-in-class conservation outcomes in prioritized watersheds, we need to obtain additional capacity to support project proposal development, grant accounting and management, and procurement/contracting. We are excited to add a new position to our team to address these needs in Oregon, Idaho, Montana, and other states.

  
  

  POSITION SUMMARY

  
  

  Trout Unlimited (TU) seeks to hire a self-motivated and competent Stewardship Officer (Grant Accountant & Pre-Award Operations). The role will focus 50% of the time on pre-award, compliance, and business operations in Oregon, Idaho, and Montana, with the other 50% on grant accounting activities within the states located in the Rockies Region.

  
  

  The position will help Directors, Program Managers, and Project Managers, and will work closely with Grant Accountants to achieve project success by managing funding awards throughout their lifecycle: from proposals, grant execution, and contracting, to invoicing, reporting, and project closure.

  
  

  The role will work closely with Directors and conservation teams, as well as staff and leadership from the legal, compliance, procurement, finance, and accounting, and development teams. The role will ensure that effective and efficient processes and systems are in place and serve as a liaison as needs arise.

  
  

  
  

  DUTIES AND RESPONSIBILITIES

  Pre-award:

  
  

  o Manage pre-award activities for the assigned portfolio of project staff using knowledge of grant management rules and regulations, technical expertise, and analytical skills.

  o Ensure all applications meet agency and organizational guidelines and published timelines and deadlines.

  o Assist the project staff in developing budget(s) and budget justifications including proofing the budget for inconsistencies and ensuring accuracy.

  o Advise the project staff on administrative requirements in preparing proposal submissions and on budget adjustments and revisions necessary to meet the sponsor’s requirements.

  o Manage post-award contract administration, including the dissemination of award information and other required documents such as insurance certificates, audits, license information, and budget information.

  
  

  Compliance and procurement:

  o Support internal compliance with procurement, contracting, and grant management policy and regulatory requirements.

  o Support the development of vendor contracts and purchase orders.

  o Support the development of subawards and subrecipient management.

  o Support conservation staff in navigating compliance and procurement systems and processes, and meeting policy and regulatory requirements.

  o Work closely with the legal, compliance, and development teams to support file organization, template development, systems updates, and other administrative needs.

  Business operations:

  o Manage development, upkeep, and delivery of staff training and resources to ensure proficiency in key processes.

  o Interface with IT staff to resolve NetSuite, CRM issues and/or suggest system enhancements.

  o Develop and maintain productive working relationships with VPs, State Directors, and conservation teams across relevant geographies.

  o Act as a liaison within and across teams, facilitating efficient collaboration and information exchange on operations matters.

  
  

  Grant accounting and management:

  o Develop a thorough understanding of project operations, revenues, expenditures, and grant compliance requirements.

  o Assist program staff in developing budgets for proposals and preparing proposals and reports to public and foundation funders and private donors.

  o Read and understand grant language and agreements to set up grants, assist with the execution of grant documents, and maintain a digital grant file archive through the life of the projects.

  o Maintain a list of grants and a schedule of grant due dates and work with project managers to prepare the required financial reports and invoices prior to due dates.

  o Prepare grant invoices and supporting documentation and assist national accounting staff in invoice entries and accounts receivable adjustments in the accounting system.

  o Prepare re-classifying journal entries.

  o Prepare and/or review compliance forms such as SF425 or SF270 invoicing.

  o Work with project managers to monitor and analyze project and program expenses to ensure alignment with grant requirements and budgets. Maintain close communication with project managers and assist in quantifying and forecasting surpluses and deficits, and pulling financial information.

  o Process incoming revenue/reimbursements and coordinate with program staff and national accounting staff to ensure that grant revenues are properly recognized under the appropriate grants and programs in the accounting system in accordance with established budgets.

  o Work with program staff and national accounting staff on grant reconciliation and close out at project end, as well as conducting annual review of projects at fiscal year-end.

  This is not an all-inclusive list of duties and responsibilities. The role will be split 50/50 between pre-award operations and grant accounting activities.

• About the company

  With over 150,000 volunteers, we work to conserve, protect and restore North America's coldwater fisheries and their watersheds.

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