NHS
Support Secretary
This job is now closed
Job Description
- Req#: C9279-24-1594?language=en&page=21&sort=publicationDateDesc
- To act as the first point of contact, for service users.
- To monitor inpatient and outpatient commitments of the consultant and medical team and escalate when appropriate.
- Coordinate and allocate work within the admin and clinical team to ensure the effective and efficient operation of the administrative function.
- Reviewing (Past) clinic arrivals/outcomes ensuring all actions have been completed on PAS
- Regularly reviewing/booking and validating from Consultants f/u pending lists
- Actioning CRB (clinic rebook) requests for Consultants leave and template changes
- Tracking and chasing of results/diagnostics/patient updates
- Review future clinics to ensure utilised, highlighting any unutilised/capacity issues
- Support typing and booking of appointments
- Supporting the Service Manager, Directorate Support Manager and Specialty Coordinators as required
- Reviewing (Past) clinic arrivals/outcomes ensuring all actions have been completed on PAS
- Regularly reviewing/booking and validating from Consultants f/u pending lists
- Actioning CRB (clinic rebook) requests for Consultants leave and template changes
- Tracking and chasing of results/diagnostics/patient updates
- Review future clinics to ensure utilised, highlighting any unutilised/capacity issues
- Support typing and booking of appointments
- Supporting the Service Manager, Directorate Support Manager and Specialty Coordinators as required
- GCSE's C or above in English and Maths and/or equivalent level of knowledge & experience
- RSA II or equivalent experience (Touch typing)
- RSA II / III
- Accurate audio typing.
- Previous secretarial experience in acute/healthcare setting
- Good knowledge of MS packages and Years of experience
- Understanding/experience of medical terminology
- Proven organisational skills.
- Ability to prioritise workload and work to deadlines
- Ability to multi - task
- Ability to problem solves and adapt to changing situations
- Evidence of having championed diversity in previous roles
- Evidence of having undertaken own development to improve understanding of equalities issues
- GCSE's C or above in English and Maths and/or equivalent level of knowledge & experience
- RSA II or equivalent experience (Touch typing)
- RSA II / III
- Accurate audio typing.
- Previous secretarial experience in acute/healthcare setting
- Good knowledge of MS packages and Years of experience
- Understanding/experience of medical terminology
- Proven organisational skills.
- Ability to prioritise workload and work to deadlines
- Ability to multi - task
- Ability to problem solves and adapt to changing situations
- Evidence of having championed diversity in previous roles
- Evidence of having undertaken own development to improve understanding of equalities issues
Job summary
The Sleep Studies team at Worthing Hospital is looking for a full time (37.5 hours) per week Support Secretary to join their team to manage a full and comprehensive administrative service for the Consultants and medical staff.
Main duties of the job
We are looking for an individual who has the ability to communicate effectively with colleagues, patients and the medical staff.Previous secretarial/administration experience and excellent audio typing skills are essential. Our ideal candidate will be flexible and adaptable and willing to work as part of our busy but supportive team.If you think you have the qualities to fill this post then we would like to hear from you.
About us
At UHSussex, diversity is our strength, and we want you to feel included to help us always put the Patient First, as shown in our Outstanding for Caring CQC rating. Your uniqueness and experiences will be part of our creative and innovative community where everyone is encouraged to succeed. We have a range of Staff Networks to help break down barriers, and can offer a buddy to help new members settle in. We're proud to be a Disability Confident Employer (Level 2) and a Veteran Aware Trust.
We treat our patients and staff with the same compassion and empathy we expect for ourselves. We're here for them when they need us, and we go above and beyond to meet their needs. This can be seen in our Wellbeing Programme for staff which is extensive and designed to support you when you need it - because we know that to look after others we must first look after ourselves.
As a university trust and a leader in healthcare research, we value learning, teaching and training so that we can be the best that we can be. From the moment you start with us and throughout your career we will help you to grow and develop. We hope that in choosing UHSussex you are choosing a long and happy career where you will be able to see the difference you make and feel valued for all that you do.
We look forward to receiving your application and the start of your journey with UHSussex.
Date posted
10 July 2024
Pay scheme
Agenda for change
Band
Band 3
Salary
£22,816 to £24,336 a year Per annum
Contract
Permanent
Working pattern
Full-time
Reference number
279-6405986-JUL24
Job locations
Worthing Hospital
Lyndhurst Rd
Worthing
BN11 2DH
Job descriptionJob description
Job responsibilities
Job responsibilities
Person SpecificationPerson Specification
Experience/Qualification
Essential
Desirable
Skills and Knowledge
Essential
Desirable
Other
Essential
Equality, Diversity, and Inclusion
Essential
Experience/Qualification
Essential
Desirable
Skills and Knowledge
Essential
Desirable
Other
Essential
Equality, Diversity, and Inclusion
Essential
Additional informationDisclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Certificate of Sponsorship
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Employer details
Employer name
University Hospitals Sussex NHS Foundation Trust (279)
Address
Worthing Hospital
Lyndhurst Rd
Worthing
BN11 2DH
Employer's website
https://www.uhsussex.nhs.uk/ (Opens in a new tab)
Employer details
Employer name
University Hospitals Sussex NHS Foundation Trust (279)
Address
Worthing Hospital
Lyndhurst Rd
Worthing
BN11 2DH
Employer's website
https://www.uhsussex.nhs.uk/ (Opens in a new tab)
About the company
National Health Service (NHS) is the umbrella term for the publicly-funded healthcare systems of the United Kingdom (UK). The founding principles were that services should be comprehensive, universal and free at the point of delivery—a health service based on clinical need, not ability to pay. Each service provides a comprehensive range of health services, free at the point of use for people ordinarily resident in the United Kingdom apart from dental treatment and optical care.