• Job Description

  Req#: C9173-25-0256?language=en&page=288&sort=publicationDateDesc

  Job summary

  We are looking for someone with excellent communication skills to act as a Personal Assistant to one of our Consultant Psychiatrists within the gender service/ADHD service.

  Leeds Gender Identity Service offers assessment and support to people aged 18 and above with Gender Dysphoria. Gender Dysphoria is a condition where a person experiences discomfort or distress because there is a mismatch between their biological sex and their gender identity.

  Your role will be to provide secretarial and administrative support, to the Consultant Psychiatrist as required. This would include word processing, copy and audio typing, editing and proof reading letters, assessments and reports relating to service user referral, treatment and discharge.

  We also require someone who has good communication and interaction skills with service users. Part of the role would be to prepare the appointment information prior to the appointment taking place for both consultant and service user.

  You will need excellent time management skills, effective problem solving skills, ability to work on own initiative and the ability to be flexible, adaptable and open to change.

  Main duties of the job

  • You will carry out photocopying, opening of mail and other general office duties.
  • You will file test results and other communications on behalf of the Consultant into the patient records.
  • You will hand write notes on behalf of the Consultant.
  • You will collect patients who have appointments with the Consultant from the waiting area and direct them to the Consultant's clinic room.
  • You will record attendance on the patient record system as advised by the Consultant.
  • You will be proactive in engaging with IT solutions for transcribing information under the supervision of the Admin Team Co-ordinator.
  • As PA you will support the Consultant with telephone and personal enquiries from members of the public, GPs and other healthcare professionals as required.

  About us

  The Leeds and York Partnership NHS Foundation Trust (LYPFT) is the main provider of Mental Health and Learning Disability services in Leeds. We also provide specialist inpatient services in York and some highly specialised services across the country. As a teaching trust with strong links to local universities, we are a centre of excellence for teaching, research and development.

  There are many benefits of working for LYPFT including fantastic employee wellbeing support, 27 - 33 days annual leave, flexible working and remote working arrangements, the NHS Pension Scheme, coaching, support and opportunities for career development and training and education support alongside a range of exclusive discounts and payment schemes including for cars, extra leave days and more NHS Discount Offers.

  We also have an incredible bank department, offering variety of roles in nursing, allied health professions, healthcare support worker and administration clerical. Permanent employees are automatically added to bank.

  Applicants should be aware that any individual requiring a visa to work in the UK, the Trust provides sponsorship for registered healthcare practitioner roles only (this does not include Healthcare Support Workers). This is an essential requirement, and the Trust is unable to offer you a role if you do not meet Trust requirements for sponsorship and Home Office requirements for a visa.

  Details

  Date posted

  08 July 2025

  Pay scheme

  Agenda for change

  Band

  Band 3

  Salary

  £24,625 to £25,674 a year pa pro rata

  Contract

  Permanent

  Working pattern

  Part-time

  Reference number

  173-30925-EDRS

  Job locations

  Gender Identity Service

  Newsam Centre

  Leeds

  LS14 6WB

  
  

  Job description

  Job responsibilities

  • You will be expected to take accurate messages, responding appropriately and passing information on in the appropriate manner.
  • You will be expected to read and record in the patient notes the patients height, weight, body mass index and blood pressure.
  • You will carry out tasks relating to out-patient appointments as instructed by the Consultant or the Team Coordinator.
  • You will be expected to support the Consultant in completing prescriptions for sign off.
  • You will be present in medical opinions with the Consultant when requested, and to take notes when required.
  • You will have awareness of secretarial/administrative policies, procedures and systems within own area.
  • You will be aware of timescales and levels of urgency.
  • You will participate in making appointments, arranging review meetings as required.
  • You will participate in the monitoring of the electronic/paper medical and clinical records of the patient and alert the Admin Team Coordinator to missing data, (Mental Health Minimum Data Set) working closely with the Team Administrator ensuring that all systems and processes are in place with regard to medical records in accordance with Trust policy.
  • Participate in the maintenance of effective office systems.
  • You will be involved in arranging appointments and booking of transport as required.
  • To record and input any relevant data as directed by the Consultant/Admin Team Coordinator.
  • The post holder will be actively involved in maintaining data quality at all times, ensuring accurate information is recorded on the Trust Patient Administration System.
  • The post holder will liaise with the Team Coordinator, the Support Service Information Officer, IT Helpdesk and Systems Admin regarding data input, data quality, retrieval and reporting, IT issues or electronic PAS issues.
  • You will participate in the Trusts Personal Development Plan and Performance Review process and be responsible for own personal development, including attendance at relevant training courses.
  • You will undertake personal responsibility with regard to attendance at all identified mandatory training as indicated

  We recruit people based on their values and qualifications (where required) and believe that their lived experience is an advantage, this means that together we are as diverse as the communities we care for. Simply put, when we employ caring people who act with integrity and have the right skills, we can give those with mental health challenges, learning disabilities and neurodiversity high-quality care and support to live fulfilling lives, and make our staff feel purposeful, happy and valued.

  All our information is available in accessible formats. Please contact the Recruitment team recruitment.lypft@nhs.netAttached to this advert is our candidates guide to values-based recruitment and supporting guidance on how to make a successful application.

  If you require a reasonable adjustment, please contact the Recruitment Team or see the attached candidate guide to reasonable adjustments.

  To find out more about the key responsibilities and the specific skills and experience youll need, look at the Job Description & Person Specification attachments under the Supporting Documents heading.

  So that youre even more equipped to make an informed decision to apply to us, youll need to take time to read the Candidate Guide to Values Based Recruitment. This document provides you with information to help you apply.

  Job description

  Job responsibilities

  • You will be expected to take accurate messages, responding appropriately and passing information on in the appropriate manner.
  • You will be expected to read and record in the patient notes the patients height, weight, body mass index and blood pressure.
  • You will carry out tasks relating to out-patient appointments as instructed by the Consultant or the Team Coordinator.
  • You will be expected to support the Consultant in completing prescriptions for sign off.
  • You will be present in medical opinions with the Consultant when requested, and to take notes when required.
  • You will have awareness of secretarial/administrative policies, procedures and systems within own area.
  • You will be aware of timescales and levels of urgency.
  • You will participate in making appointments, arranging review meetings as required.
  • You will participate in the monitoring of the electronic/paper medical and clinical records of the patient and alert the Admin Team Coordinator to missing data, (Mental Health Minimum Data Set) working closely with the Team Administrator ensuring that all systems and processes are in place with regard to medical records in accordance with Trust policy.
  • Participate in the maintenance of effective office systems.
  • You will be involved in arranging appointments and booking of transport as required.
  • To record and input any relevant data as directed by the Consultant/Admin Team Coordinator.
  • The post holder will be actively involved in maintaining data quality at all times, ensuring accurate information is recorded on the Trust Patient Administration System.
  • The post holder will liaise with the Team Coordinator, the Support Service Information Officer, IT Helpdesk and Systems Admin regarding data input, data quality, retrieval and reporting, IT issues or electronic PAS issues.
  • You will participate in the Trusts Personal Development Plan and Performance Review process and be responsible for own personal development, including attendance at relevant training courses.
  • You will undertake personal responsibility with regard to attendance at all identified mandatory training as indicated

  We recruit people based on their values and qualifications (where required) and believe that their lived experience is an advantage, this means that together we are as diverse as the communities we care for. Simply put, when we employ caring people who act with integrity and have the right skills, we can give those with mental health challenges, learning disabilities and neurodiversity high-quality care and support to live fulfilling lives, and make our staff feel purposeful, happy and valued.

  All our information is available in accessible formats. Please contact the Recruitment team recruitment.lypft@nhs.netAttached to this advert is our candidates guide to values-based recruitment and supporting guidance on how to make a successful application.

  If you require a reasonable adjustment, please contact the Recruitment Team or see the attached candidate guide to reasonable adjustments.

  To find out more about the key responsibilities and the specific skills and experience youll need, look at the Job Description & Person Specification attachments under the Supporting Documents heading.

  So that youre even more equipped to make an informed decision to apply to us, youll need to take time to read the Candidate Guide to Values Based Recruitment. This document provides you with information to help you apply.

  Person Specification

  Qualifications

  Essential

  • Educated to GCSE or O level or equivalent including Maths and English grade C or above

  Skills

  Essential

  • IT experience in the user of computer software packages (Microsoft office)
  • RSA III or equivalent audio typing

  Experience

  Essential

  • Experience of working in a busy and demanding team, specifically with experience of planning and organizing your own workload.
  • Able to record accurate minutes from meetings.
  • Experience in an administration role

  Person Specification

  Qualifications

  Essential

  • Educated to GCSE or O level or equivalent including Maths and English grade C or above

  Skills

  Essential

  • IT experience in the user of computer software packages (Microsoft office)
  • RSA III or equivalent audio typing

  Experience

  Essential

  • Experience of working in a busy and demanding team, specifically with experience of planning and organizing your own workload.
  • Able to record accurate minutes from meetings.
  • Experience in an administration role

  Disclosure and Barring Service Check

  This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

  Employer details

  Employer name

  Leeds and York Partnership NHS Foundation Trust

  Address

  Gender Identity Service

  Newsam Centre

  Leeds

  LS14 6WB

  
  

  Employer's website

  https://www.leedsandyorkpft.nhs.uk/ (Opens in a new tab)

  Employer details

  Employer name

  Leeds and York Partnership NHS Foundation Trust

  Address

  Gender Identity Service

  Newsam Centre

  Leeds

  LS14 6WB

  
  

  Employer's website

  https://www.leedsandyorkpft.nhs.uk/ (Opens in a new tab)

• About the company

  National Health Service (NHS) is the umbrella term for the publicly-funded healthcare systems of the United Kingdom (UK). The founding principles were that services should be comprehensive, universal and free at the point of delivery—a health service based on clinical need, not ability to pay. Each service provides a comprehensive range of health services, free at the point of use for people ordinarily resident in the United Kingdom apart from dental treatment and optical care.

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