GFS are seeking a highly motivated, passionate Team Assistant to provide support to senior management in the GFS UK team with a high level executive admin support, including diary/email management, liaising with clients and colleagues across the globe, arranging international travel and managing expenses in addition to other administrative duties including CRM and database management, event management (internal and external) and administrative tasks on transactions. Works effectively within a small team of Team Assistants providing collective support spanning the entire UK office.

• Diary management across multiple time zones
• Managing international and domestic travel booking
• Expense claims and invoice processing
• Manage and maintain client records and visit reports on CRM
• Administrative work relating to projects e.g. document formatting, organising meeting logistics, researching venues, dataroom management
• Liaising with client contacts to set up meetings
• Managing RGA Group conference bookings (e.g. GFS Symposium, Management Retreat, Actuarial Conference) and travel
• Assisting with the creation of and formatting of PowerPoint presentations
• Organising GFS internal events such as the annual EMEA strategy week, quarterly management updates, team socials acting as the main point of contact for suppliers, hotel contract managers etc, client dinner and events.
• Ad hoc filing and administration tasks
• Provide ad hoc support to the rest of the GFS team leadership team
• Establishing a close working relationships with UK colleagues and build a solid network of Assistant contacts in global offices

• 5+ years administration support experience as a team assistant or personal assistant, preferably in the financial or professional services industry
• Experience in working closely with Senior Executives
• Intermediate to advanced level in Microsoft Office Suite (including Word, Outlook, Excel and PowerPoint)
• Excellent written and verbal communication skills
• Excellent interpersonal skills, both face-to-face and on the telephone
• Team player with a willingness to be flexible with working hours as workloads and tasks dictate
• Efficient with excellent organisation skills and ability to plan and prioritise workload and multi-task
• Methodical and meticulous – high attention to detail and follow through
• Customer focused; with the ability to develop relationships with both internal and external clients/customers
• High level of “can do” values – brings solutions rather than problems
• Highly motivated with ability to work on own initiative and to deadlines
• Competent in dealing with difficult situations, and the ability to work well under pressure
• Maintain confidentiality and discretion at all times

RGA’s Commitment to Diversity, Equity, and Inclusion

RGA Aims to evolve RGA workplaces and the communities in which RGA has a presence, into more diverse, equitable and inclusive environments. We will create a culture where individuals are valued, feel a sense of belonging, and are respected for their differences – a workplace where all employees are encouraged and supported to reach their full potential.

Our individual, social, economic, and cultural identities shape and influence our experiences and perspectives. Therefore, to do our best work RGA will ensure diversity in our workforce across the various dimensions of social, interpersonal, and cultural identity -- and by practicing inclusivity in how we work with one another. Inclusion in our workplace is a step towards our purpose of making financial protection accessible to all.

Flexible Working

We support hybrid and flexible ways of working and would welcome a discussion on how we can balance what is important to you with business requirements during the recruitment process.

What can RGA offer you?

• Competitive salary
• Financial support with reference to Qualifications and Learning and Development Courses.
• 26 Days Annual Leave, Plus Bank Holidays.
• Pension Package.
• Private Medical Insurance
• Life Assurance.
• Group Income Protection.

Company Overview

Reinsurance Group of America is one of the largest global life and health reinsurance companies in the world. With operations in 26 countries, we are the only global reinsurance company to focus primarily on life and health related reinsurance solutions.

Our core products and services include life reinsurance, living benefits reinsurance, group reinsurance, health reinsurance, financial solutions, facultative underwriting, and product development.

RGA has approximately $3.4 trillion of life reinsurance in force, assets of $84.9 billion, and a singular purpose: to make financial protection accessible to all.