• Job Description

  Req#: 1614
  • Grade : GS5/6/7
  • Position No. : 50093206
  • Posting Date: 03/25/2024
  • Closing Date : 04/24/2024

  0000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000

  000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000

  THE BANK:

  Established in 1964, the African Development Bank is the premier pan-African development institution, promoting economic growth and social progress across the continent. There are 81 member states, including 54 in Africa (Regional Member Countries). The Bank’s development agenda is delivering the financial and technical support for transformative projects that will significantly reduce poverty through inclusive and sustainable economic growth. In order to sharply focus the objectives of the Ten Year Strategy (2023 – 2032) and ensure greater developmental impact, five major areas (High 5s), all of which will accelerate our delivery for Africa, have been identified for scaling up, namely; energy, agro-business, industrialization, integration and improving the quality of life for the people of Africa. The Bank is seeking to build a management team that will lead the successful implementation of this vision.

  THE COMPLEX:

  The Vice-Presidency for Regional Development, Integration, and Business Delivery (RDVP) is responsible for the operational relevance, efficiency, and effectiveness of the Bank Group’s operational programs and activities. RDVP ensures that the Bank operates successfully across its Regional Member Countries and oversees the full implementation of all aspects of the Regional Development, Integration, and Business Delivery Hubs: Central Africa, East Africa, North Africa, Southern Africa, and West Africa, in addition to the Nigeria Country Department, which has the profile of a Regional Business Delivery Hub.

  THE HIRING DEPARTMENT:

  The Nigeria Country Department (RDNG) of the African Development Bank has been established to strengthen policy dialogue between the Bank and the Government and other stakeholders; improve the performance of the project portfolio and aid coordination with other development partners. RDNG invites applications from suitably qualified candidates to fill the vacant Team Assistants positions (2). These positions are based in Abuja, Nigeria, and do not attract international terms and conditions.

  KEY FUNCTIONS :

  Under the overall administrative authority of the Director General for the Nigeria Country Department (RDNG) and the day-to-day direct supervision of the Administrative and Finance Officer the main responsibilities of the Team Assistants will be:

  TEAM ASSISTANT 1

  1. Provide administrative support, including preparation of administrative and budget forms, minute-taking, and processing requests in SAP.
  2. Process mission documents in SAP CONCUR including travel requests, per Diems, tickets, and claims for staff and consultants.
  3. Be conversant with the Dacon application and assist with data entry in SAP relating to the procurement/hiring of consultants.
  4. Internal and External Meetings : Handle meeting logistics and requirements such as room allocations, hotel reservations; refreshments; participants' reception/registration, etc., and notify other relevant colleagues.
  5. Store Management: Periodic stock requisition of office supplies and proper management of the office stores in line with provided guidelines.
  6. Initiate and process payments related to the procurement of goods and services via the Bank’s payment system i.e., SAP MM (Purchase Requisitions, Service Entry Sheet, Goods Received Notes), and receive, scan, and submit in the Bill Tracking System (BTS) all financial documents for payment processing and maintain proper filing management system.
  7. Assist in managing and monitoring service providers’ contracts.
  8. Maintain office imprest and submit monthly reconciliation reports for petty cash in SAP.
  9. Back up for the Executive Assistant to the Director-General in case of absence from office
  10. All other administrative duties as assigned by the Supervisor.

  TEAM ASSISTANT 2

  1. Correspondences: (i) Draft, type, and dispatch memoranda, acknowledgment letters, and responses to correspondence, and follow-up with relevant staff members (ii) Prepare letters for dispatch that is, scanning, photocopying, binding bulk documents, addressing, and filing and distribution of mail and documents within the office with the proper filing system.
  2. Record Keeping: Track incoming physical correspondence, digitize, and process these through the existing Bank systems.
  3. Vehicle Fleet Management: Manage and Assign office vehicle fleet for official use; ensure effective log management practice and vehicle maintenance (servicing & fuel) routine.
  4. Institutional Procurement: Prepare and process procurement documents, and requisition of office supplies in line with the Bank's procurement guidelines.
  5. Assist in managing and monitoring service providers’ contracts.
  6. Coordinate travel (flight booking) and accommodation arrangements for Bank Senior Management, Staff, and Consultants missions through the Bank’s system.
  7. Provide required logistic support at the workshop venue; materials; payments to participants and reconciliation of accounts etc.
  8. Internal and External Meetings: Handle meeting logistics and requirements such as room allocations, hotel reservations; refreshments; participants reception/registration, etc. and notify other relevant colleagues.
  9. Back up for the Executive Assistant to the Director-General in case of absence from office
  10. All other administrative duties as assigned by the Supervisor.

  COMPETENCIES (skills, experience, and knowledge):

  1. At least a Bachelor’s Degree in Business Administration, Accountancy, or Finance combined with professional qualification of at least ICAN Foundation level.
  2. A minimum of four ( 4 ) years experience in Administrative and Financial Accounting, as well as the full range of office support work, with a high level of sustained performance. Work experience in a similar post in a multilateral international organization will be considered an advantage.
  3. Competence in using Bank standard software (Word, Excel, PowerPoint, Microsoft Office Suite (Office 365), MS Teams). Knowledge of SAP modules is an added advantage.
  4. High degree of motivation, initiative, flexibility, and reliability with a willingness to do what is required to deliver, including providing back-up administrative support.
  5. Strong written and verbal communication skills in English.
  6. Good filing and organizational skills
  7. Proven ability to work effectively in a team-oriented, multi-cultural environment, and function as an effective team member in various groups.
  8. Outstanding interpersonal skills to interact effectively with a range of contacts internally and externally and deal effectively with diverse situations that require judgment and diplomacy.
  9. Strong customer service skills, ability to multitask, attention to detail, excellent sense of confidentiality, enthusiasm, and resourcefulness.
  10. Proven skills in planning, prioritizing and coordinating work and other activities internally and externally.

  000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000

  THIS POSITION IS CLASSIFIED LOCAL POSITION STATUS AND DOES NOT ATTRACT INTERNATIONAL TERMS AND CONDITIONS.

  000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000

  ONLY NATIONALS OF MEMBER COUNTRIES OF THE BANK WHO ALREADY HAVE THE RIGHT TO STAY AND WORK THERE WILL BE CONSIDERED FOR THIS POSITION. THE BANK DOES NOT SPONSOR OR SUPPORT APPLICATIONS FOR WORK PERMITS AND RELOCATION FOR THE POSITION IN QUESTION.

  000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000

  Should you encounter technical difficulties in submitting your application, please send an email with a precise description of the issue and/or a screenshot showing the problem to: HR Direct HRDirect@AFDB.ORG

  000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000

  Applicants who fully meet the Bank's requirements and are considered for interview will be contacted. Only online applications submitted with a comprehensive Curriculum Vitae (CV) and copies of the required degrees will be considered. The President, AfDB, reserves the right to appoint a candidate at a lower level. The African Development Bank is an equal opportunities employer. Female candidates are strongly encouraged to apply. http://www.afdb.org

  000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000

  The African Development Bank Group (AfDB) does not ask for payments of any kind from applicants throughout the recruitment process (job application, CV review, interview meeting, and final processing of applications). In addition, the Bank does not request information on applicants’ bank accounts. The African Development Bank Group declines all responsibility for the fraudulent publications of job offers in its name or, in general, for the fraudulent use of its name in any way whatsoevera

  000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000

  “Please note that the Bank does not accept dual nationality. Therefore, you are required to declare the nationality you would like to be considered by the Bank throughout your career, if hired. Please upload supporting Government issued IDs such as passport, National Identity Card or Certificate etc.”

  000000000000000000000000000000000000000000000000000000000000000000000000000000000000000000

• About the company

  The African Development Bank Group or Banque Africaine de Développement is a multilateral development finance institution headquartered in Abidjan, Ivory Coast, since September 2014.

Notice