• Job Description

  Req#: 25-03751

  JOB TITLE: Team Lead Executive Assistant (6-Month Leave Coverage)
  
  **TOP 3 SKILLS:**
  * Serve as Team Lead to the EA team
  * Efficiently manage executive calendars, coordinate meetings, appointments, and events, and ensure optimal use of time through prioritization and schedule theming.
  * Plan and coordinate internal and external meetings, including preparing agendas, taking meeting notes, and tracking action items.

  
  LOCATION: Remote (must be able to work CST hours)
  DURATION: 6 month contract
  RATE RANGE: $28-30hr

  POSITION SUMMARY:

  We’re looking for a Team Lead Executive Assistant to provide 6-month leave coverage, supporting two senior leaders in the Go-to-Market (GTM) organization and overseeing a team of three Executive Assistants.
  
  This role is ideal for a proactive, highly organized professional who thrives in a dynamic environment and can manage complex schedules, lead a small team, and serve as a trusted partner to executives.
  
  RESPONSIBILITIES:

  • Lead and support the EA team, hosting regular check-ins and monthly meetings for knowledge sharing, training, and updates.
  • Manage executive calendars, meetings, and events—ensuring smart prioritization and schedule optimization.
  • Plan and facilitate meetings, including agenda prep, note-taking, and action tracking.
  • Coordinate team offsites and events—handling logistics and staying within budget.
  • Book complex travel itineraries and ensure smooth, end-to-end arrangements.
  • Serve as the point of contact for internal and external stakeholders; manage email, calls, and other communications.
  • Draft, edit, and proofread documents, presentations, and reports.
  • Track executive expenses and submit timely reimbursements.
  • Support special projects with flexibility and a can-do mindset.
  • Handle confidential information with discretion.
  • Be available to travel 2–3 times during the contract for offsites or key events.

  QUALIFICATIONS:

  • 4–6 years of experience as an Executive Assistant supporting senior leaders; startup or high-growth experience preferred.
  • Familiarity with AI tools like Gemini or ChatGPT is a plus.
  • Proven success in project or event coordination.
  • Proficiency with Google Workspace.
  • Exceptional communication and interpersonal skills.
  • Strong attention to detail and accuracy.
  • Independent problem-solver with a proactive mindset.
  • Ability to make sound decisions and navigate ambiguity.
  • Expert at juggling multiple priorities with grace and efficiency.
  • Professionalism and discretion in handling sensitive information.
  • Adaptable and resilient in a fast-paced environment.

  IND123

• About the company

  Ursus is a minority owned business designed and built to deliver a better staffing experience to Global 1000 and startup companies alike. We pride ourselves in seeking to understand the needs of our clients first; responding with relentless attent...

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