ABOUT US
At FortisAlberta we invest in our greatest resource – our people. As Alberta’s largest electricity distribution provider, we are positioned for growth. Each day, FortisAlberta employees strive to exceed customer expectations while maintaining a focus on our commitment to safety.

APPLICATION DEADLINE: October 4, 2024
TITLE: Training and Safety Administrator (U24-250)
WORK LOCATION/OFFICE: Red Deer, Alberta
UUWA PAYSCALE: B3
STATUS: 01 Full Time - Salaried
NUMBER OF HIRES: 1

DESCRIPTION: The Training and Safety Administrator, reporting to the Manager Employee Development Centre, will be responsible for the administrative functions for the Employee Development Centre and Health and Safety team. Specifically, this position will provide administrative support for the development and delivery of training, safety programs and initiatives.

DUTIES & RESPONSIBILITIES INCLUDE (but not limited to):
• Support training course and program management by maintaining accurate records in the Learning Management System (LMS); this includes data entry, tracking, reporting, auditing, and updating program-specific workbooks.
• Act as a point of contact for employee and manager inquiries and requests regarding training, safety programs and processes.
• Monitor the timely completion of pre-requisites and applicable qualifications to determine the audience for technical and compliance training.
• Ensure training is compliant with legislative requirements, policies, and programs by explaining requirements, monitoring timelines, tracking completions, applying consequences for non-compliance, and escalating concerns when appropriate to various levels of management.
• Coordinate scheduling and notifications for internal and external training.
• Coordinate the setup of required employee and contractor training including scheduling internal Subject Matter Experts (SME) and external vendors, participants, catering, rooms and resources.
• Work with SMEs to maintain technical training materials, this includes editing, formatting, updating documents, coordinating in-house and external print requests to meet deadlines.
• Coordinate OH&S mandatory training to ensure legal and legislative compliance, including running deficiency reports, identifying vendors and SMEs within the LMS.
• Organize and assist in the facilitation of internal and external meetings. preparing agendas, taking, and distributing meeting notes, etc.
• Create and maintain process documentation that supports the training functions.
• Maintain, store, and distribute confidential information and records to internal and external stakeholders.
• Assist the manager with financial and month-end reporting for operating and capital budgets; this includes coding and tracking invoices, completing monthly accruals, and assisting with variance explanations.
• Provide administrative support to the Health and Safety team as required; this includes maintaining accurate records pertaining to company-wide Health and Safety programs.
• Act as a SME for the Safety Audit Tool; this includes developing and delivering training and providing technical support for staff.
• Support the Quality Management Program (QMP) and coordinate with the Project Management Team to determine how QMPs are assigned.
• Complete and deliver various reporting requests for third party agencies and external audits.
• Support the EDC and Work Methods team with data entry tasks including exception time entry, service requests, invoice processing for 3rd party vendors, and authorization numbers for Prescription Safety Eyewear assist with other tasks and projects as required.

KNOWLEDGE, SKILLS & ABILITIES:
• Strong customer service focus with the proven ability to develop and maintain effective relationships with team members, internal and external stakeholders.
• Strong written and verbal communication skills as demonstrated in the management of requests while working with other departments and team members.
• Excellent interpersonal skills with the ability to coach, influence and persuade others.
• Demonstrated ability to maintain, store and manage the release of confidential information.
• Proficiency with a Learning Management System, SAP, Microsoft Office Suite, SharePoint, BI Reporting, OI Database and Project Management Tool (PMT).
• Ability to work in a team environment as well as independently with minimal supervision.
• Strong organizational and time management skills to manage multiple priorities with competing demands and timelines.
• Strong attention to detail with the ability to accurately maintain data.
• Demonstrated analytical and problem-solving abilities to assist in the resolution of issues.

REQUIRED QUALIFICATIONS:
• A High School diploma plus a minimum of three (3) years of experience in an administrative role is required.
• An equivalent combination of education and experience may be considered.

PREFERRED QUALIFICATIONS:
• A certificate or diploma in Office Administration would be considered an asset.
• Completion of a Certified Safety Professional designation or equivalent certification would be an asset.

SPECIAL CONDITIONS:
• Overnight travel may be required.

TO APPLY TO THIS POSITION: Please submit your resume via the button below: "Apply"

We thank all applicants for their interest, however, only those candidates to be considered for an interview will be contacted.

If you receive an error message when applying, please contact the system administrator at: Recruitment@fortisalberta.com