• Job Description

  Req#: 423

  Travel and Expense Analyst

  Monroe Township, NJ 08831, USA Req #423

  Friday, February 23, 2024

  Bracco Diagnostics Inc. is a subsidiary of Bracco Imaging which is part of the overall Bracco Group. The Company specializes in the clinical development, marketing and sales of diagnostic contrast imaging agents. Bracco Diagnostics Inc. primarily markets its products to hospitals throughout the United States. Bracco Diagnostics Inc. is committed to the discovery, development, manufacturing and marketing of imaging agents and solutions aimed at providing a better use and management in terms of diagnostic efficacy, patient safety and cost effectiveness.

  Travel & Expense Analyst
  
  SUMMARY

  The Travel & Expense Analyst serves as the program administrator and subject matter expert (SME) for Concur, Bracco’s travel and expense system, supporting the entire North American organization of approximately 750 users. The Travel & Expense Analyst is responsible to support employees related to interpretation of the Travel & Expense policy, ensuring all travel and expense processes run accurately and timely, analyzing and resolving Concur issues, and reviewing expense report audit results. The Travel & Expense Analyst will also make recommendations for Concur system enhancements and modifications to policy, travel and expense reporting, and be responsible for implementation of changes within the Concur system. The role is primarily remote, but may need to go to the office as needed.

  ESSENTIAL DUTIES AND RESPONSIBILITIES include the following:

  • Program Administrator for North America Concur Travel & Expense system (web-based travel & expense reporting)
  • Perform or work with Concur Service Admin on Concur system maintenance, configuration and updates
  • Set-up new users and maintain/update user accounts, including assignment and review of unassigned Corporate Cards
  • Provide superior customer service to the Company’s North America Concur users in resolving expense report issues
  • Enforce Company T&E policy, report exceptions to managers and/or HR for resolution
  • Conduct and/or review audits of expense reports and resolve audit findings
  • Ensure Concur audit rules, exceptions and procedures are aligned with the T&E Policy
  • Prepare Corporate Card reconciliations for employees with delinquent account balances, or as required
  • Continually implement enhancements to Concur Travel & Expense system to further improve and streamline travel booking and expense management processes, including proper testing and communication to management
  • Provide monthly and ad-hoc management reporting on travel and expense; create and schedule sales manager reporting for regions; report on key metrics to upper management
  • Provide training to new employees
  • Educate users on company travel and expense policies to eliminate non-compliant behavior
  • Extract weekly payment files from Concur and upload into SAP
  • Perform monthly Concur account reconciliations to General Ledger
  • Run Concur KPIs, monthly accrual and unassigned Corporate Card transaction reports as well as Medi-Spend/HCP Sunshine reporting
  • Work with company appointed Travel Management Company (TMC) to resolve all travel related issues and inquiries
  • Develop and maintain accurate training videos and documentation, SOPs, monthly Concur Tips, FAQs and functional specification documents
  • Oversee and maintain the integrity of Concur data, which includes conducting various audits of the application and data, to confirm use of accurate entry processes

  CORE COMPETENCIES

  To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the core competencies required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Extensive knowledge of Concur and related ERP interfaces (SAP) a MUST
  • Customer service oriented
  • Ability to learn quickly
  • Detail oriented, thorough self-starter
  • Excellent organizational skills
  • Ability to effectively prioritize tasks and meet deadlines
  • Process and detail oriented, with ability to recommend and implement improvements to existing processes, as well as implement new processes and controls.
  • Highly organized and proactive, with superior problem resolution and analytical skills
  • Strong written and oral communication skills

  EDUCATION and/or EXPERIENCE REQUIRED

  • Concur T&E and SAP experience required, minimum 3 years
  • Bachelor’s degree or 5+ years equivalent work experience
  • Moderate knowledge of reporting tools such as Cognos
  • Knowledge of Business Travel Industry
  • Moderate Microsoft Office skills (Excel, Word, PowerPoint),
  • Familiarity of A/P systems and processes

  PHYSICAL DEMANDS

  The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  None applicable, the position is remote but may require some presence in our Monroe Township office on occasion.

  WORK ENVIRONMENT

  The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  None applicable.

  CORE RELATIONSHIPS

  • All North American Bracco Concur users
  • Concur Account Manager, Service Administrator, Corporate Support Team
  • Bracco General Accounting Team
  • Bracco Information Tech Services Team
  • Corporate Internal Audit Department

  Bracco Diagnostics Inc. is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, or any other protected status.

  Other details

  • Job Family Bracco
  • Pay Type Salary

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• About the company

  Bracco Imaging S.p.A., part of the Bracco Group, is one of the world’s leading companies in the diagnostic imaging business. Headquartered in Milan, Italy, Bracco Imaging develops, manufactures and markets diagnostic imaging agents and solutions that meet medical needs.

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