Accountant I

Job Title:

Accountant I

Home Department:

Accounting

Reports To:

Controller

Effective Date:

January 1, 2024; rev July 2, 2025; rev October 1, 2026

This document is intended to describe the general duties required for this position. It is not intended to serve as an exhaustive list of all duties, responsibilities or physical requirements. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.

Position Summary

The Accountant I is an entry-to-intermediate level accounting position responsible for performing routine accounting and financial functions in accordance with established policies, procedures, and internal controls. The position provides support for accounts payable, expense reconciliation, cash and revenue accounting, general ledger maintenance, and month-end close activities.

The Accountant I is expected to maintain accurate and timely accounting records, identify discrepancies, and provide appropriate supporting documentation for financial transactions.

Essential Duties and Responsibilities

Accounts Payable

• Processes invoices and supporting documentation in accordance with established procedures.
• Verifies invoices for accuracy, proper authorization, coding, and supporting documentation.
• Maintains vendor records and resolve routine vendor inquiries.
• Assists with preparation of accounts payable payment batches.
• Reconciles vendor statements and investigate discrepancies.
• Maintains organized AP documentation.

Expense Accounting

• Processes and reconcile employee expense reports and corporate credit card transactions.
• Verifies expenses for appropriate documentation and approval.
• Assists with coding expenses to the appropriate department, program, grant, or account.
• Investigates discrepancies and obtain missing documentation.

340B Account Reconciliation

• Assists with daily monitoring of 340B Cash
• Records deposits and pharmacy expenses
• Assists with bank and cash account reconciliations.
• Researches outstanding items and discrepancies.
• Maintains supporting documentation for 340B transactions.

General Accounting

• Prepares routine journal entries as assigned.
• Assists with account reconciliations.
• Maintains accounting schedules and supporting documentation.

Internal Controls and Compliance

• Follows established accounting policies and internal controls.
• Maintains confidentiality of financial and employee information.
• Ensures transactions are properly supported and authorized.
• Reports unusual or questionable transactions to the appropriate supervisor.

Other Responsibilities

• Assists with internal and external audits.
• Provides requested documentation to the Controller and other authorized personnel.
• Performs other accounting duties as assigned.

Qualifications

Education:

• Associate's degree in Accounting, Finance, Business Administration, or related field required; Bachelor's degree preferred.
• Two or more years of accounting, accounts payable, bookkeeping, or related experience preferred.
• Experience in a healthcare or nonprofit environment preferred.