Accounting Assistant

Job Title: Accounts Receivable & Accounts Payable AssociateJob Description

The Accounts Receivable & Accounts Payable Associate plays a key role on the Finance team by ensuring the accuracy and integrity of financial transactions. The position focuses primarily on accounts receivable activities, including the precise application of customer payments, resolution of payment issues, and maintenance of clean, reliable receivable records. In addition, this role provides backup and peak-period support to accounts payable operations. By maintaining accurate records and following established internal controls, this individual supports timely financial reporting, proper general ledger activity, and compliant cash handling, receipts, and disbursements.

Responsibilities

• Accurately apply customer payments to accounts within Nexsure in a timely and consistent manner.
• Process and deposit mailed checks, ensuring all documentation, approvals, and posting steps are completed correctly.
• Prepare and send daily Positive Pay reports to Treasury for checks issued on the previous business day.
• Manage EPAY batch processing, coordinating with Collections and Finance teams to ensure accurate posting of receipts in Nexsure.
• Track outstanding checks older than 30 days, investigate delays, and follow up as necessary to resolve issues.
• Research and resolve payment discrepancies, unapplied cash, and related issues to maintain clean and accurate receivable records.
• Record direct bill commission payments received from carriers in a timely and accurate manner.
• Communicate with carriers to obtain missing or delayed commission statements and ensure all information is complete.
• Generate and download commission statements for internal teams and retail agents as required.
• Prepare and mail commission checks for retail agents, ensuring accuracy and proper documentation.
• Work with retail agents to collect and maintain required banking details and W-9 forms for commission payments.
• Provide support for accounts payable processing during peak periods or when backup coverage is needed, following established procedures and controls.
• Contribute to the integrity of the general ledger by ensuring that all receivable and payable transactions are recorded accurately.
• Adhere to internal controls related to cash handling, receipts, and disbursements to support compliance and audit readiness.
• Collaborate with colleagues in Finance, Collections, and other teams to resolve issues and improve processes.
• Manage multiple tasks and priorities in a fast-paced environment while maintaining a high level of accuracy and attention to detail.

Essential Skills

• Two to four years of relevant experience in accounting or finance, or an equivalent combination of education and experience.
• At least two years of hands-on experience in accounts payable and accounts receivable.
• Strong data entry skills with a focus on accuracy and speed.
• Proficiency in processing invoices, handling debits and credits, and performing account reconciliations.
• Experience working with accounts receivable and collections processes.
• Experience supporting accounts payable functions.
• Strong analytical and problem-solving abilities to research and resolve payment discrepancies and unapplied cash.
• Excellent interpersonal and communication skills, both written and verbal, to work effectively with internal teams, carriers, and agents.
• High level of organization and strong attention to detail in all financial tasks.
• Intermediate proficiency with Microsoft Office, particularly Excel and Word.
• Ability to manage multiple priorities and perform effectively in a fast-paced environment.
• Ability to work accurately within financial systems such as Nexsure or similar platforms.

Additional Skills & Qualifications

• Associate degree in Accounting, Business, or a related field preferred.
• Experience with Nexsure is beneficial and considered a plus.
• Familiarity with AMS360 or similar insurance agency management systems is advantageous.
• Prior experience within the insurance industry is preferred.
• Comfort working with commission processing, including carrier statements and agent payments.
• Ability to collaborate with collections and finance teams to support shared goals.
• Strong customer service mindset when interacting with carriers, agents, and internal stakeholders.

Work Environment

The role operates within an open office environment and follows a Monday through Friday schedule. Hours are flexible as long as a 40-hour workweek is maintained, with work typically performed between 8:00 a.m. and 6:00 p.m. The position is based in a Miami office location and, once permanent, generally requires four days per week in the office. The company provides necessary equipment, including a laptop, headset, and accessories, to support day-to-day responsibilities. The Finance team works collaboratively across accounts receivable, collections, and accounting functions in a professional, fast-paced setting. The organization offers attractive benefits once the role becomes permanent, including a 401(k) plan with a match up to 6%, three weeks of vacation, 75% of health insurance premiums paid, and an employee reward program. Parking arrangements are taken care of, contributing to a convenient and supportive work environment.

Job Type & Location

This is a Contract position based out of Miami, FL.

Pay and Benefits

The pay range for this position is $24.00 - $25.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a hybrid position in Miami,FL.

Application Deadline

This position is anticipated to close on Sep 30, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.