Accounting Assistant

SUMMARY

The Accounting Assistant I provides administrative and accounting support to the Accounting Department, primarily focusing on accounts payable processing, payment preparation, vendor communications, and financial record maintenance. This position supports daily accounting operations by ensuring accurate and timely processing of transactions, maintaining organized financial records, and following established company policies and procedures.

ESSENTIAL DUTIES/RESPONSIBILITIES

Process accounts payable transactions, including reviewing invoices and supporting documentation for accuracy and completeness.

Communicate with vendors and internal departments to obtain necessary documentation and address invoice and payment inquiries.

Prepare weekly accounts payable check runs, including assembling checks and supporting documentation for approval, signature, and distribution.

Maintain accurate and organized accounts payable records, including scanning, uploading, naming, and filing payment documentation and completed checks.

Reconcile vendor statements weekly, identifying and assisting in resolving discrepancies as needed.

Assist with internal and external audits by gathering and providing requested accounting records and supporting documentation.

Coordinate with Purchasing, Production, Quality, Engineering, and other departments to support accounting activities and resolve transaction-related inquiries.

Perform other related duties, as assigned, for the purpose of ensuring an efficient and effective work environment.

Ensure activities are conducted in accordance with Atec International Standards Organization (AS9100/ISO) policies and correct and report any deviations to appropriate area manager/supervisor.

SUPERVISORY RESPONSIBILITIES

N/A

AS9100/ISO SPECIFIC DUTIES

Be familiar with and understand Atec Quality Policy and company objectives.

Understand required AS9100/ISO specific Procedures and Work Instructions.

Complete all records required by Procedures and Work Instructions.

Participate in Atec Continuous Improvement activities as appropriate.

Participate in AS9100/ISO training as required.

Cooperate with Auditors.

Report any deviations to appropriate area manager/supervisor.

EDUCATION AND/OR EXPERIENCE

High school diploma or General Education Degree (GED) required. Minimum of 2 years’ experience within an office or accounting environment preferred. Equivalent combinations of education and relevant experience may be considered.

CERTIFICATES, LICENSES, REGISTRATIONS

N/A

PHYSICAL DEMANDS

The employee is regularly required to sit, stand, walk, talk, and hear while performing the essential functions of the position.

WORK ENVIRONMENT

Noise level in the work environment is usually moderate.

Extended work hours and/or travel may occasionally be required.

www.Atec.com Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to disability or protected veteran status.

If you need a reasonable accommodation, please contact Andrea Lopez at 281-276-2700.