Accounting Assistant

Job Summary

The Accounting Assistant at Tanque Verde Ranch (TVR) is responsible for processing a large volume of operational transactions, primarily revenue, and handling all billing for events, groups, and any other business booked by the TVR Sales team. This role supports accurate daily accounting, timely invoicing, and coordination with Sales and other Ranch departments.

About Tanque Verde Ranch & Cote Hospitality

For over 100 years, Cote Hospitality has crafted transformative guest experiences across its resorts and camps. At Tanque Verde Ranch, our team creates exceptional memories and experiences in a guest ranch setting, grounded in our CoteCares culture of belonging, respect, and shared purpose. This role offers opportunities to grow your career across the Cote Hospitality organization.

Duties & Responsibilities:

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Review and audit revenue transactions.
• Balance and import daily transactions into the general ledger.
• Process bank transaction entries, including deposits, withdrawals, and transfers.
• Scan checks for deposit as needed.
• Balance daily credit card batch totals.
• Perform cash-handling responsibilities in accordance with established procedures.
• Assist with compiling tip data for payroll processing.
• Prepare the daily revenue flash report.
• Handle all billing for events, groups, and any other business booked by the TVR Sales team, including preparing and issuing accurate, timely invoices, applying deposits and payments, and reconciling final charges.
• Coordinate with the TVR Sales team and appropriate operating departments to verify contracted rates, charges, deposits, and billing instructions; prepare group and weddings billing for review and approval by the DOS, DOF and MOD. Any charge off or write off must be ultimately approved by the MD. Resolve billing discrepancies and follow up on outstanding balances, as needed.
• Perform other duties as assigned.

What you bring:

• At least one year of accounting experience OR completion of a minimum of two years of college coursework in Accounting.
• Strong numerical aptitude and attention to detail.
• Excellent computer skills and proficiency in Excel.
• Accurate, organized, and reliable, with the ability to manage multiple tasks and initiatives simultaneously.
• Professional conduct and the ability to build positive working relationships.
• Ability to manage time effectively, meet deadlines, and work flexible hours as needed.
• Proven problem-solving skills and the ability to maintain composure in stressful situations.

Why join us:

You'll be part of a team that genuinely invests in its people. CoteCares isn't a tagline, it's how we show up for each other every day. You'll have the tools, support, and team culture to do your best work, with real opportunity to grow your career across the entire Cote Hospitality organization.