Accounting Coordinator

The Accounting Coordinator supports the Finance Department in a fast-paced, full-service convention hotel by overseeing receiving operations, accounts payable processing, month end inventories, tracking of all F&B credits, working with vendors, and group billing functions. This role ensures the accuracy and integrity of financial transactions, supports large-scale group and event billing, and contributes to cost control and operational efficiency across all departments.

This position plays a critical role in supporting high-volume banquet, catering, and transient business, ensuring seamless coordination between Finance, Sales, Banquets, Culinary, and Operations teams.

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Education & Experience

• Associate’s or Bachelor’s degree in Accounting, Finance, or Hospitality Management preferred
• 3–5 years of accounting experience in a full-service hotel or convention property strongly preferred
• Proven experience in:
  • Accounts Payable
  • Receiving/Inventory Control
  • Group or Event Billing

Technical Skills

• Strong understanding of accounting principles (AP/AR, accruals, reconciliations)
• Experience with hospitality systems such as:
  • Opera PMS / OnQ / similar PMS
  • BirchStreet or procure-to-pay systems
  • Accounting platforms (Sage, Oracle, PeopleSoft, etc.)
• Advanced proficiency in Microsoft Excel (pivot tables, VLOOKUP, basic analysis)
• Familiarity with banquet/catering systems and billing flows preferred

Core Competencies

• Exceptional attention to detail in high-volume transactional environments
• Strong organizational skills and ability to manage multiple priorities simultaneously
• Ability to meet strict deadlines (month-end close, large event billing cycles)
• Strong analytical and problem-solving capabilities
• Excellent communication skills with both financial and non-financial teams
• Customer-service mindset for both internal teams and external clients