Accounting Specialist

JOB DESCRIPTION

Prepares financial statements and reports as directed; ensures compliance with applicable rules, regulations, policies and procedures; maintains a variety of difficult and complex financial and accounting records, ledgers, statements and reports.

Assists in the preparation and monitoring of District-wide or campus-wide budget; processes budget transfers and prepares journal entries; monitors accounting activities of assigned categorically-funded programs; prepares expenditure and progress reports as required by funding agencies; reconciles and balances accounts and bank statements.

Coordinates communication and accounting activities with other District departments and personnel, governmental agencies, private agencies and vendors;

Answers questions and provides technical expertise to assist District personnel and department personnel regarding various records, budgets, accounts and programs.

Prepares and processes various documents involved in financial transactions, such as invoices, deposits for cash and checks, requisitions, purchase orders, contract agreements, and bids and maintains accurate records of cash and check receipts.

Prepares, audits, and analyzes invoices for payment, such as requisitions, petty cash vouchers, and mileage and travel expense reports; prepares claims for capital projects; processes payments for payroll, loans, grants, and reimbursements; analyzes accounts and performs year end closing.

Audits financial documents to assure accuracy, completeness; conduct research to resolve discrepancies as necessary.

Maintains and files a variety of financial and accounting records, forms, listings and files; operates a variety of office equipment and machines such as calculator, computer, and copier.

Performs special projects as assigned, such as coordination of fee collection.

Trains and provides work direction and guidance to others as directed.

Learns and applies emerging technologies and advances as necessary to perform duties in an efficient, organized, and timely manner.

Performs related duties as assigned.

In addition to essential functions, the Accounting Specialist may make decisions within established policies and procedures in the absence of designated Manager.