Accounting Specialist

ABOUT PHASE 3 MARKETING & COMMUNICATIONS:

Phase 3 Marketing and Communications is an integrated marketing services company providing solutions from ideation to execution. Our mission is to simplify life for marketers by delivering the most-needed marketing services in-house, under one roof.

A certified Minority Business Enterprise (MBE) and Corporate Plus® member, Phase 3 has offices in Atlanta, Dallas, Nashville, and the New York City metropolitan area. Since its founding in 2001, Phase 3 has been recognized as a top company by Inc. 5000, Printing Impressions, Atlanta Business Chronicle, and Nashville Business Journal.

POSITION SUMMARY:

This position is open to U.S. based applicants only and is fully on-site in our Atlanta, Georgia office.

The Accounting Specialist provides day-to-day support to Phase 3’s Accounts Receivable and Accounts Payable functions, assisting with customer billing, transaction processing, expense reconciliation and financial recordkeeping. This role works with the accounting team, vendors and internal staff to help maintain accurate records and resolve account discrepancies.

The ideal candidate brings a solid understanding of basic accounting principles, excellent organizational skills and strong attention to detail. Success in this support role requires the ability to manage multiple priorities, meet deadlines and communicate effectively in a fast-paced, collaborative environment.

KEY RESPONSIBILITIES:

Accounts Receivable & Billing

• Perform daily billing for assigned customer accounts, ensuring accuracy and completeness.
• Process and reconcile credit card transactions.
• Reconcile customer account statements, research discrepancies and make necessary corrections.
• Process daily sales orders and update related receivables records.
• Respond to billing and account inquiries from customers and internal teams.

Accounts Payable & Expense Reconciliation

• Receive, review and verify company expenses and supporting documentation.
• Reconcile expense records and related financial reports, researching and resolving discrepancies.
• Communicate with vendors and internal staff to respond to inquiries and resolve account issues.
• Assist purchasing with establishing and maintaining vendor records for purchase order processing.
• Provide additional accounting support and perform other duties as assigned.

QUALIFICATIONS:

Required

• Associate degree in Accounting, Finance or a related field, or comparable work experience.
• Working knowledge of basic accounting principles.
• Excellent organizational skills and attention to detail.
• Proficiency in Microsoft Office Suite, including Excel.
• Strong written and verbal communication skills.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Ability to work collaboratively with vendors and colleagues across departments.

Preferred

• Working knowledge of Sage 100 accounting software.

SUCCESSFUL PROFILE:

• Detail-oriented and thorough, with a commitment to accurate financial records.
• Organized and dependable, with strong follow-through on daily responsibilities and deadlines.
• Resourceful when researching discrepancies and resolving account issues.
• Collaborative and professional when working with vendors, customers and internal teams.
• Adaptable and comfortable shifting priorities as business needs change.

Phase 3 Marketing and Communications provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.