Accounting Specialist

Job Description

The Temporary Part-Time Accounting Specialist supports the Accounting Department with accounts receivable, tariff reporting, customer and supplier administration, and general accounting tasks. This role requires strong accuracy, organization, confidentiality, and the ability to meet deadlines while adapting to changing priorities in a dynamic office and manufacturing environment.

Responsibilities

• Prepare approximately 2030 customer invoices per day and apply 510 cash receipts daily, ensuring accuracy and timely processing.
• Assist with account reconciliations and respond to billing inquiries from internal stakeholders and external customers.
• Create, maintain, and track tariff reports, coordinating with internal teams to gather necessary information and following up on outstanding charges.
• Complete customer and supplier documentation, including setup, registration forms, and other administrative records, while maintaining organized supporting files.
• Prepare miscellaneous reports, spreadsheets, and other accounting information as assigned, using Excel and other office tools.
• Provide general accounting and administrative support, including assistance with month-end close activities and special projects.
• Handle data entry tasks for tariff reporting and other accounting functions with a high level of accuracy and attention to detail.
• Support accounts payable and reconciliation activities as needed to ensure smooth accounting operations.
• Perform other related duties as assigned to support the broader Accounting Department.

Essential Skills

• 1+ years of experience in accounts receivable or general accounting.
• Hands-on experience with accounts receivable processes, including invoicing, cash application, and reconciliations.
• Proficiency in Microsoft Excel, including pivot tables and VLOOKUP functions.
• Proficiency in Microsoft Office applications for daily accounting and administrative tasks.
• Strong attention to detail and accuracy, particularly in data entry for tariff reporting and accounting records.
• Effective organization and time management skills with the ability to meet deadlines and manage multiple priorities.
• Clear and professional communication skills for interacting with internal teams, customers, and suppliers.
• Ability to work independently with minimal supervision while maintaining confidentiality of sensitive information.
• Ability to prioritize tasks and adapt to changing priorities in a busy office and manufacturing environment.

Additional Skills & Qualifications

• Experience in accounting, accounts receivable, bookkeeping, or administrative support is preferred.
• Familiarity with accounts payable processes and reconciliation activities.
• Knowledge of Epicor or similar ERP/accounting systems.
• Comfort preparing reports and spreadsheets to support accounting and tariff reporting activities.
• Demonstrated reliability and professionalism in a temporary, part-time role.
• Flexibility to adjust to varying schedules and assignment duration based on business needs.

Work Environment

This role is fully onsite in Leesburg in a large office and manufacturing facility. The position is temporary and part-time, with a typical schedule of Monday through Thursday, 5 hours per day, worked during core business hours between 7:00 a.m. and 5:00 p.m. There is flexibility to structure the 20 hours per week across 3 or 4 days, subject to discussion and agreement with the hiring team. The environment combines office-based accounting work with proximity to manufacturing operations, offering a professional setting with access to standard office technology and accounting systems. The role involves focused computer work, data entry, and interaction with internal teams in a collaborative, detail-oriented atmosphere, with an emphasis on schedule flexibility and a convenient worksite location.

Job Type & Location

This is a Contract position based out of Leesburg, VA.

Pay and Benefits

The pay range for this position is $21.00 - $21.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

Job Type & Location

This is a Contract position based out of Leesburg, VA.

Application Deadline

This position is anticipated to close on Oct 30, 2026.

Workplace Type

This is a fully onsite position in Leesburg,VA.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.