Accounts Payable Clerk

POSITION DESCRIPTION

Job Title: Accounts Payable

Reports To: Accounting Manager

FLSA Status: Non-Exempt

Department: Accounting

Location: Home Office / Addison, TX

This position is fully on-site Monday-Friday 8am-5pm.

POSITION SUMMARY:

Performs a variety of accounting clerical tasks related to the maintenance / processing of accounts payable records and invoices and assists with payroll related processing. Produces weekly check runs, works with vendors and King Aerospace Operations personnel on vendor payment issues, researches and resolves issues timely.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

1. Responsible for coding and entering invoices to include COD and Intercompany Invoices into the Information Management System.
2. Responsible for all payable related correspondence with vendors and employees.
3. Responsible for issuing all checks to include Vendor, Employee Expense Checks, Contractor, and COD checks. Responsible for attaining signatures for checks over $5k and mailing / overnighting if needed to vendors.
4. Responsible for creating wire requests and electronic payment processing as needed.
5. Responsible for scanning and attaching pending invoices to be paid by Company.
6. Responsible for researching and reconciling accounts payable statement from vendors.
7. Responsible to monitor Accounts Payable Aging Reports. Responsible for clearing off aged accounts payable items and keeping a clean aging.
8. Responsible to research and deliver if requested Over and Above Invoices to Program Billing analyst.
9. Maintains company confidence and protects all payments to vendors and employees as confidential.
10. Responsible for reconciling the Accounts Payable clearing account representing unvouchered Purchase Orders and Accounts Payable Invoices with no corresponding Purchase Order.
11. Responsible for reconciling selected AP related General Ledger Accounts.
12. Performs other duties and / or special projects as assigned by the Controller.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION/EXPERIENCE:

• Associate's degree (A.A.) or equivalent from two-year college or technical school; or two plus years related experience and / or training; or equivalent combination of education and experience. Paycom experience preferred.

LANGUAGE ABILITY:

• Ability to read and interpret documents and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization.

MATH ABILITY:

• Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry.

REASONING ABILITY:

• Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

ATTENTION TO DETAIL:

• Ability to comprehend and grasp a complex general ledger code structure. The business reports at multiple levels ensuring all coding are correct on Non-Purchase Orders Invoices as well as Purchase Orders is critical.

COMPUTER SKILLS:

• Word processing, Spreadsheets, Accounting Software, General Ledger, Accounts Receivable, Accounts Payable, Internet Software, E-Mail, Database Software.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• The noise level in the work environment is usually quiet.
• The office may be a busy facility. Observing safety rules is a must.
• Will need excellent organizational, time and stress management skills to complete required tasks.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.

• While performing the duties of this job, the employee is frequently required to spend long hours sitting or standing and using office equipment and computers, which can cause muscle strain.
• The employee is occasionally required to use verbal communication and auditory senses.
• The employee must occasionally lift and/or move up to 10 pounds.
• The vision requirements include close vision and distance vision.

EMPLOYMENT REQUIREMENTS:

• Drug Screen
• Background Check
• Current Driver's License

KA is an Equal Employment Opportunity (EO) employer. It is the policy to provide equal employment opportunities to all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status or genetic information.