Accounts Payable Clerk

Job Title: Accounts Payable SpecialistJob Description

This role focuses on processing, analyzing, and reconciling hospital bills and invoices within a fast-paced accounts payable environment. The Accounts Payable Specialist ensures invoices are coded accurately, complies with established AP policies and company guidelines, and supports the broader accounting team by meeting tight deadlines and assisting with special projects.

Responsibilities

• Process, analyze, and reconcile hospital bills and vendor invoices in a timely and accurate manner.
• Code invoices to the correct general ledger accounts and cost centers in accordance with company policies.
• Follow established accounts payable policies, procedures, and company guidelines to ensure compliance and consistency.
• Communicate proactively with hospital vendors to research and resolve pricing discrepancies, invoice issues, and billing questions.
• Perform invoice processing using purchase orders and apply two-way and three-way matching where required.
• Reconcile invoices against purchase orders and receipts to verify accuracy before payment.
• Maintain organized and up-to-date vendor files and documentation for audit and reporting purposes.
• Support other accounting and finance projects as needed, adapting to changing priorities and tight deadlines.
• Prepare and assist with accounts payable reporting and invoice reconciliation as requested.
• Collaborate with other accounts payable and accounting team members to ensure smooth month-end and year-end processes.

Essential Skills

• At least 2 years of hands-on accounts payable experience, including invoice processing.
• Proficiency in processing and coding invoices accurately to the correct accounts.
• Experience with purchase order-based invoicing and two-way or three-way matching.
• Strong skills in invoice reconciliation and resolving discrepancies with vendors.
• Working knowledge of accounts payable and accounts receivable processes.
• Proficiency with Microsoft Excel for data entry, tracking, and basic reporting.
• Ability to follow established AP policies, procedures, and company guidelines.
• Strong attention to detail and accuracy when handling high volumes of invoices.
• Ability to work under pressure and meet tight deadlines in a fast-paced environment.
• Effective verbal and written communication skills for interacting with vendors and internal teams.

Additional Skills & Qualifications

• Associate or Bachelors degree in Accounting, Finance, Economics, Business, or a related field.
• Experience using mid-market or enterprise accounting systems such as Microsoft Dynamics, Great Plains, NetSuite, Dynamics SL, Solomon, or Oracle.
• Familiarity with way matching and three-way matching processes in an accounts payable setting.
• Experience with reporting related to accounts payable and invoice reconciliation.
• Exposure to accounts payable and receivable functions within a hospital or healthcare environment is beneficial.
• Ability to work collaboratively as part of a team of AP clerks while also managing individual responsibilities.

Work Environment

This is a strict contract role with potential to extend beyond 6 months, offering a structured and collaborative office-based setting. The position operates on a standard schedule of 8:30 a.m. to 5:00 p.m., Monday through Friday, with a 30-minute unpaid lunch break. The role is fully on-site five days a week, working within an accounts payable team of approximately eight AP clerks. The team uses modern accounting and ERP systems such as Microsoft Dynamics, Great Plains, NetSuite, and Oracle, along with Microsoft Excel for daily tasks and reporting. The environment is professional and deadline-driven, with a strong emphasis on accuracy, organization, and teamwork in handling hospital vendor invoices and related accounting activities. Appropriate professional office attire is expected.

Job Type & Location

This is a Contract position based out of Tarrytown, NY.

Pay and Benefits

The pay range for this position is $26.00 - $27.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

Job Type & Location

This is a Contract position based out of Tarrytown, NY.

Application Deadline

This position is anticipated to close on Oct 29, 2026.

Workplace Type

This is a fully onsite position in Tarrytown,NY.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.