Accounts Payable Coordinator

OVERVIEW

Experience something categorically different. With over 1,400 stores throughout the U.S., a thriving digital ecosystem and a growth trajectory that’s put Wall Street on notice; Ulta Beauty provides dynamic challenges for those who want to apply their financial acumen to ever-increasing levels of complexity. Professional ownership. Diverse and ever-evolving projects. Greater levels of impact. The ability to influence decisions and organizational direction. It’s all part of the daily experience of our Finance & Accounting associates.

If you want a collaborative environment where continual learning, career self-determination and trust are prioritized, where an engaged leadership provides deep levels of support and guidance, Ulta Beauty is uniquely positioned to deliver greater levels of career satisfaction. Are you up for the challenge?

THE IMPACT YOU CAN HAVE:

The Accounts Payable Coordinators are responsible for coordinating payment schedules and ensuring that financial records are maintained in accordance with company policies and accounting standards. This role serves as a mentor to the accounts payable clerks and as a liaison between vendors, internal departments and management to resolve payment-related issues. They assist the business by carrying out various tasks including month-end and year-end processes. The Accounts Payable Coordinators report to the Manager of Account Payable.

YOU'LL ACCOMPLISH THESE GOALS BY:

• Schedule, review and execute daily/weekly payments to vendors using various payment methods. Complete all related check run logs used by the business and ensure all positive pay upload files are completed daily. Respond to any positive pay exception inquiries timely.
• Assist Treasury, General Accounting, Payroll, Customer Service, Tax and AP management to research and resolve payment issues. Execute resolution steps including stop payments, voids and reissuance of payments.
• Apply/remove all vendor invoice level blocks as deemed necessary by business partners and AP clerks. Assist in researching invoice posting issues and process reversals as needed.
• Process and analyze purchase orders, vendor invoices, check requests and vendor account reconciliations in an accurate and timely nature.
• Maintain business relationships with an assigned set of vendors and handle their needs regarding invoice processing, payments and invoice discrepancy process.
• Monitor the FIS inbox and assist vendors with inquiries regarding payment method registration.
• Perform all necessary period close activities in accordance with the close schedule, including posting damages, new store allowance, vendor paybacks for AR contracts, posting credit memos for VAS (value added services), DSR and PTags, process all EFT payments for Tax and process BOD (Board of Director) payments.
• Prepare and research RTV backup and notify team upon completion.
• Assist in Unclaimed Property process annually.
• Oversee accounts payable in-office mail.
• Work on special assignments as assigned and assist in UAT as needed.
• Assist with 3rd party and internal audits by providing supporting documentation.
• Responsible for training new AP clerk personnel, and act as the primary escalation point of contact for AP clerks needing support completing their day-to-day tasks.
• Maintain internal training documents and implement new process improvements.

THE ESSENTIALS FOR SUCCESS:

• Undergraduate degree (related field) or equivalent of education and relevant work experience.
• Minimum of 3 years accounts payable experience in fast-paced environment.
• Proficient Excel skills required, SAP knowledge a plus.
• Possess exceptional skills in problem solving, analysis, prioritization and multi-tasking.
• Above average written and oral communication skills.
• Ability to work effectively in a team environment while promoting cohesiveness and positivity.
• Additional in-office time (outside HR policy) is required but minimal.
• Occasional overtime during evening hours and/or weekends required.
• Minimal to no travel.

The pay range for this position is $26.40 - $36.05 / Hour with the opportunity for eligible associates to earn additional compensation pursuant to the Company’s bonus plan. Exact pay will be based on factors including, but not limited to relevant education, qualifications, certifications, experience, level, shift, geographic location, and business and organizational needs. Full-time positions are eligible for paid time off, health, dental, vision, life and disability benefits. Part-time positions are eligible for dental, vision, life, and disability benefits. For additional information concerning our benefits, visit our Benefits and Career Development page: https://learn.bswift.com/ulta

ABOUT

At Ulta Beauty (NASDAQ: ULTA), the possibilities are beautiful. Ulta Beauty is the largest North American beauty retailer and the premier beauty destination for cosmetics, fragrance, skin care products, hair care products and salon services. We bring possibilities to life through the power of beauty each and every day in our stores and online with more than 25,000 products from approximately 500 well-established and emerging beauty brands across all categories and price points, including Ulta Beauty’s own private label. Ulta Beauty also offers a full-service salon in every store featuring—hair, skin, brow, and make-up services.

We will consider for employment all qualified applicants, including those with arrest records, conviction records, or other criminal histories, in a manner consistent with the requirements of any applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance, the San Francisco Fair Chance Ordinance, and the New York City Fair Chance Act.

THE ESSENTIALS FOR SUCCESS:

• Undergraduate degree (related field) or equivalent of education and relevant work experience.
• Minimum of 3 years accounts payable experience in fast-paced environment.
• Proficient Excel skills required, SAP knowledge a plus.
• Possess exceptional skills in problem solving, analysis, prioritization and multi-tasking.
• Above average written and oral communication skills.
• Ability to work effectively in a team environment while promoting cohesiveness and positivity.
• Additional in-office time (outside HR policy) is required but minimal.
• Occasional overtime during evening hours and/or weekends required.
• Minimal to no travel.

THE IMPACT YOU CAN HAVE:

The Accounts Payable Coordinators are responsible for coordinating payment schedules and ensuring that financial records are maintained in accordance with company policies and accounting standards. This role serves as a mentor to the accounts payable clerks and as a liaison between vendors, internal departments and management to resolve payment-related issues. They assist the business by carrying out various tasks including month-end and year-end processes. The Accounts Payable Coordinators report to the Manager of Account Payable.

YOU'LL ACCOMPLISH THESE GOALS BY:

• Schedule, review and execute daily/weekly payments to vendors using various payment methods. Complete all related check run logs used by the business and ensure all positive pay upload files are completed daily. Respond to any positive pay exception inquiries timely.
• Assist Treasury, General Accounting, Payroll, Customer Service, Tax and AP management to research and resolve payment issues. Execute resolution steps including stop payments, voids and reissuance of payments.
• Apply/remove all vendor invoice level blocks as deemed necessary by business partners and AP clerks. Assist in researching invoice posting issues and process reversals as needed.
• Process and analyze purchase orders, vendor invoices, check requests and vendor account reconciliations in an accurate and timely nature.
• Maintain business relationships with an assigned set of vendors and handle their needs regarding invoice processing, payments and invoice discrepancy process.
• Monitor the FIS inbox and assist vendors with inquiries regarding payment method registration.
• Perform all necessary period close activities in accordance with the close schedule, including posting damages, new store allowance, vendor paybacks for AR contracts, posting credit memos for VAS (value added services), DSR and PTags, process all EFT payments for Tax and process BOD (Board of Director) payments.
• Prepare and research RTV backup and notify team upon completion.
• Assist in Unclaimed Property process annually.
• Oversee accounts payable in-office mail.
• Work on special assignments as assigned and assist in UAT as needed.
• Assist with 3rd party and internal audits by providing supporting documentation.
• Responsible for training new AP clerk personnel, and act as the primary escalation point of contact for AP clerks needing support completing their day-to-day tasks.
• Maintain internal training documents and implement new process improvements.