Accounts Payable Coordinator

Job Description

Team: AccountingSalary Range: $45,000 - $55,000 USDLocation: Remote - Chicago area preferred but not necessary

This role is aligned to our hub location. While we’re especially interested in candidates in or near this area, we welcome applications from other areas of the United States as well.

Opportunity for Impact

Applied is where insurance technology gets reinvented, and we build it fast. Our cloud software and AI-powered solutions reach thousands of agencies and brokers worldwide, setting the pace for what modern insurance can do.

We’re looking for a Purchasing Coordinator to join our Accounting Team and that will be responsible for supporting day-to-day purchasing activities, including processing purchase requests, maintaining accurate records, communicating with vendors and internal departments, and assisting with follow-up on purchasing-related matters. This position requires strong organizational skills, attention to detail, confidentiality, and the ability to manage multiple priorities in a professional and timely manner.

What You’ll Do

• Process purchase requisitions, purchase orders, vendor requests, and related purchasing documentation.
• Coordinate with vendors and internal teams to resolve inquiries and follow up on outstanding items.
• Maintain accurate purchasing records, tracking logs, and ensure documentation is complete, approved, and compliant.
• Support invoice, vendor, and purchasing inquiries while managing multiple priorities and deadlines.
• Own Canadian Fixed Asset administration, provide backup support for US Fixed Assets, and contribute to process improvements.

What We’re Looking For

• High school diploma (or equivalent); coursework or experience in business is an asset.
• Experience in purchasing, accounts payable, accounting support, administrative support, or a similar office environment.
• Strong Microsoft Excel skills, including data entry, spreadsheet maintenance, and tracking/reporting.
• Excellent communication, organization, and multitasking abilities, with strong attention to detail and accuracy.
• Professional, collaborative, and dependable, with the ability to handle confidential information appropriately.

Bonus points if you also have:

• Experience managing purchase orders, invoices, vendor documentation, and purchasing processes.
• Familiarity with purchasing, accounting, and workflow systems, with NetSuite experience preferred.
• Strong customer service skills, with the ability to quickly learn new systems and follow established procedures.

Talent shows up in a lot of different ways, and we mean that. We welcome candidates from all backgrounds and experience levels, including military members and their spouses and those without a traditional degree or tech background. If this role speaks to you, apply.

Why You’ll Like Working on Team AppliedThe best work happens when smart people move fast, together. For over 40+ years, Applied has built technology that solves real problems for insurance professionals - and we’re still pushing what’s possible.

You’ll be part of our people-first culture built on trust, inclusion, and growth - where you’re supported to deliver, collaborate with teammates who care, and grow with leaders invested in your success.

How We’ll Support You

We invest in the whole person, not just the role. Our benefits and resources are built to support your health, your time, and your life outside of work:

• Medical, Dental, and Vision Coverage
• Holiday and Vacation Time
• Health & Wellness Days
• A Bonus Day for Your Birthday

Compensation Transparency

Our targeted starting base salary in the United States for this position considers a variety of factors, including depth and breadth of experience, skills and role scope. Depending on the role, team members may also be eligible for additional compensation plans (bonus and commission).

Your Security Matters: Our candidates’ personal information and online safety are top of mind. Applied communicates with candidates only via a secure @appliedsystems.com email address or through our official careers portal. Recruiters will never request payments or ask for financial account or sensitive personal information like Social Security numbers.

AI Utilization

We leverage AI tools to streamline parts of our recruitment workflow (such as resume parsing and interview scheduling). However, final decisions are always conducted by real humans.

EEO Statement

Applied Systems is proud to be an Equal Employment Opportunity Employer. Diversity and Inclusion is a business imperative and is a part of building our brand and reputation. At Applied, we don’t discriminate, and we are committed to recruit, develop, retain, and promote regardless of race, religion, color, national origin, sexual orientation, gender identity, disability, age, veteran status, and other protected status as required by applicable law.

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