Accounts Payable Coordinator

About Harris County Flood Control District:

The Harris County Flood Control District has the mission to reduce the risk of flooding in Harris County, the third most populated county in the United States, with a population in excess of 4.7 million, including the City of Houston, the nation’s fourth largest city. The District has jurisdiction over the county's primary stormwater facilities, consisting of approximately 1,500 channels totaling nearly 2,500 miles in length, as well as more than 60 regional stormwater detention basins, totaling more than 10,000 acres and several wetlands mitigation banks.

What you will do at Harris County Flood Control District:

The District is seeking qualified candidates for the role of Accounts Payable Coordinator, who will be responsible for receiving, processing, validating, and auditing invoices against purchase orders for products and services purchased by the District, as well as performing a variety of other financial administrative duties.

Essential Functions and Duties:

Invoice Processing & Verification

• Receive invoices from the Auditor’s office and prepare financial account coding for payment.
• Receive delivery/receiving tickets for goods and services acquired through purchase orders and match with original invoices.
• Verify products and services received with the purchase order number using the Harris County Financial System.
• Verify invoice pricing, balances, and expiration dates, note discrepancies, and contact appropriate personnel or vendor for adjustments.
• Distribute invoices to departmental personnel for approval.
• Enter receiving financial information for expenditures using the Harris County Financial System.
• After invoices are posted in the Harris County Financial System, approve invoices for payments.
• Meet invoice processing deadlines in order to ensure checks make Commissioner’s Court for approval and payment.
• Monitor purchase orders for cancellations to contracts that have been completed or expired.

Financial Entries, Transfers & Data Management

• Prepare budget transfers and financial journal entries, as necessary.
• Create spreadsheets and databases and input data, as necessary.

Research, Problem Resolution & Communication

• Research and resolve problems by reviewing files, contacting vendors, or departmental personnel.
• Respond promptly and courteously to internal and external requests.

Document Preparation & Quality Review

• Review outgoing materials for grammar, spelling, required signature(s), and conformance with established policies and procedures, as necessary.
• Compose, type, edit letters, memos, reports, and other documents using a personal computer and word processing software.

Training & Compliance

• Attend various internal and external training classes related to the County’s Financial Applications to ensure compliance with procedures, policies, and regulations.

Additional Responsibilities and Duties

• Perform purchasing functions when required, such as contacting vendors for pricing, ensuring delivery dates, completing reports, and or creating Request for Purchase Orders.
• Assist with department projects, as needed.
• Attend meetings, seminars, conferences, workshops, and other educational or training programs.
• Assume additional responsibilities as required, adapting to the evolving demands, responsibilities, needs, and objectives of the District.

Harris County is an Equal Opportunity Employer
https://hrrm.harriscountytx.gov/Pages/EqualEmploymentOpportunityPlan.aspx
If you need special services or accommodations, please call (713) 274-5445 or email ADACoordinator@bmd.hctx.net.

This position is subject to a criminal history check. Only relevant convictions will be considered and, even when considered, may not automatically disqualify the candidate.

Education:

• High school diploma or G.E.D. equivalent

Experience:

• Four (4) years of secretarial/administrative experience.
• Two (2) years’ experience using a sophisticated financial accounting software package, such as Harris County Integrated Financial and Administrative Solution (IFAS).

Licensure:

• Valid Class C Texas Driver’s License.

Knowledge Skills, and Abilities:

• Work well independently and as a team and assume ownership in completing assigned tasks.
• Work well under pressure, adhering to tight deadlines and accuracy/quality standards.
• Effectively prioritize and schedule multiple tasks/initiatives using good organizational skills.
• Use proper grammar, correct spelling and punctuation, simple formats, and filing systems.
• Use good phone etiquette and otherwise effectively communicate with coworkers, vendors, the general public, industry, and/or governmental representatives.
• Read/comprehend written materials, e.g., policies, procedures, operating instructions, and safety notices.
• Write/record legible notes of activity and accurately complete required forms.
• Solve simple mathematical problems that may be required in normal work situations.
• Prefer some knowledge of principles of accounting and finance, and principles of Public/Government Purchasing Practices.

NOTE: Qualifying education, experience, knowledge, and skills must be documented on your job application. You may attach a resume to the application as supporting documentation but ONLY information stated on the application will be used for consideration. See Resume will not be accepted for qualifications.

Education:

• Associate's degree in business or a related field or equivalent training

Position Type, Hours and Salary:

• Regular | Full-Time | Non-exempt
• 40 hours per week
• Salary: To be discussed at interview

Location:

• Financial | 9900 Northwest Freeway
  Houston, TX 77092

Physical Demands and Environmental Exposure:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions:

• Frequent standing and walking; prolonged sitting for extended periods of time.
• Frequent sorting, filing, shelving, and handling of documents, books, files, file drawers, and related materials and equipment required for clerical operations.
• Occasional stooping, bending, reaching, lifting, and carrying items up to 15 pounds.
• Occasional driving of a vehicle with automatic controls.
• Work is performed indoors in a normal office environment with acceptable lighting, temperature, air conditioning, and noise levels.

Employment may be contingent on passing a drug screen and meeting other standards.

Due to a high volume of applications positions may close prior to the advertised closing date or at the discretion of the Hiring Department.