Accounts Payable Manager

Cheers to a Beer & Spirits Career!

Join the team that has been recognized by both USA Today and The Dallas Morning News as a Top Workplace!

The fact that you landed here indicates you are looking for a better workplace. Maybe you feel unappreciated, and you are tired of being treated like just another employee. When you join our team, you become part of the Andrews

family, a place where you valued and respected.

We invest in our team members and are dedicated to their success by offering:

• Weekly Pay, Every Friday
• Health, Dental, & Vision Insurance
• Paid Vacation & Sick Time
• 401k with Company Match (FREE Money!!)

And yes, you will receive free Beer throughout the year! (Root beer to those under 21 years old.) After all, you will be working for an award-winning BEER & Spirits distributor, and we want you to enjoy the brands you already love like Modelo, Coors, Miller Lite, Corona, Heineken, Blue Moon, Shiner, Sam Adams, Dos Equis, Revolver, Lakewood, Rahr, Truly, Topo Chico, Twisted Tea, Pacifico, and many more!!

And for those who enjoy spirits, Andrews is now distributing some of the top brands within the Spirits category such as Buffalo Trace, Fireball, Southern Comfort, Corazon, Wheatley, Seagram's, Canadian Mist, and other Whiskey, Rum, Vodka, Gin, Brandy, Cognac, and Tequila brands!

So let's talk about the role...

An Accounts Payable Manager is responsible for overseeing supplier master data, payment transactions and financial commitments of the company. The Accounts Payable Manager manages all activities in the accounts payable function and ensures accurate and timely disbursements in accordance with vendor terms. The Accounts Payable Manager continuously looks for ways to optimize processes and improve department efficiencies and make recommendations. This role will assist in the month end close process, vendor management and corporate card management. The Accounts Payable Manager has managerial responsibilities for the Accounts Payable Specialists. This role is part of the Finance, Accounting and Compliance team.

WORK TASKS

An Accounts Payable Manager can be expected to perform the following tasks in this role as a routine part of their job:

Accounts Payable Management

Oversees the daily activities of Accounts Payable team ensuring accurate posting of invoices and timely disbursements in accordance with vendor terms.

• Approves invoices accurately and efficiently.
• Oversees supplier master data additions and changes.
• Ensures invoices and purchase orders are processed correctly.
• Trains invoice approvers on our accounts payable (AP) processes and procedures to ensure proper approval of invoices.
• Ensures AP workflows are operating effectively.
• Reviews and posts AP batches and payments.
• Provides direction for complex problem resolution and troubleshoots as needed to support the Accounts Payable team.
• Ensures excellent customer service provided by the Accounts Payable team in support of company leaders, team members, business partners, and other stakeholders.
• Works with vendors to resolve any invoice and payment discrepancies.
• Manages the settlement runs of vendor payments.
• Reviews vendor aging’s on a regular basis to ensure accurate recording of direct debits as well as timely payment of invoices.
• Maintains 1099 Supplier Files in WorkDay and files 1099/1096 forms annually.

Month End Closing

Ensures an accurate and efficient monthly closing of Accounts Payable, partnering with Accounts Receivable Manager, Financial Accounting Manager and Accounting Operations Manager

• Reviews invoices for any sales tax missing.
• Reclasses cost variance.
• Finalizes purchase orders.
• Assures AP tasks are completed in a timely manner.
• Reviews open invoices in AP automation to ensure timely approval for month end close.
• Works collaboratively with Accounting team Leaders to promote teamwork, open communication and consistency in accounting processes and procedures.
• Establishes department metrics that align with department standards and company goals.

Accounting Support

Administers miscellaneous company accounting programs and processes.

• Administers the corporate credit card program.
• Leads the conversion of vendors to the corporate credit card/ACH.
• Responds to team member questions and resolves problems as required.
• Performs monthly, quarterly, and annual reporting.

Process Improvement

Identifies, implements, and facilitates process improvements and task automation.

• Partners with the Accounting Operations Manager and Financial Accounting Manager to ensure proper internal controls and system enhancements are considered.
• Ensures adherence to internal controls to minimize risk to the organization and provide support for internal and external audits.

Team Management

Leads team member development and training by coaching Accounts Payable team members.

• Assists in hiring and training new team members.
• Provides opportunities for cross training within the Accounting team to develop a high functioning accounting support team.
• Monitors team productivity and provides constructive feedback and coaching as needed.
• Communicates on a regular basis to Accounts Payable team to ensure consistency and collaboration.
• Develops and tracks metrics related to team performance

This list is not all inclusive of other tasks and subtasks that may be necessary in performing this role, but rather an overview of the role’s primary work tasks.

CAPABILITIES

An Accounts Payable Manager has a greater opportunity to succeed if they can develop and master the following job related capabilities and KSAs:

KNOWLEDGE

• Accounting Principles
• Andrews Business Strategies
• Analysis and Reasoning Principles
• Andrews Business, Structure and Workflow
• Andrews Portfolio
• Beer, Spirits and Distribution Industry
• Budget Planning
• Financial Acumen
• MS Office Suite
• TABC Guidelines

SKILLS & ABILITIES

• Ability to Build Trust
• Ability to Collaborate in a Team Environment
• Ability to Solve Problems and Develop Potential Solutions
• Ability to Use Accounting Software Efficiently
• Active Listening and Feedback Skills
• Advanced MS Office Suite Skills (Outlook, PowerPoint)
• Analytical Thinking and Problem Solving Skills
• Attention to Detail Skills
• Coaching, Training and Mentoring Skills
• Communication and Interpersonal Skills
• Decision Making Skills
• Financial Analysis Skills
• Interpreting and Applying Business/Financial Data
• Proficient MS Office Suite Skills
• Relationship Building Skills
• Supervisory Skills
• Team Building and Collaboration Skills
• Time Management and Prioritization Skills

QUALIFICATIONS

A qualified candidate for the Accounts Payable Manager role should satisfy the expectations below:

REQUIRED

• Bachelor’s degree in Finance, Accounting or Other Related Field
• 5 Plus Years of Accounts Payable and/or Accounting Management Experience
• Strong Communication, Interpersonal and Relationship Building Skills
• Strong Analytical, Organizational and Problem-solving Skills

PREFERRED

• Previous Supervisory Experience
• Advanced Excel experience – VLOOKUP, Pivot Tables
• Proven Leadership and Decision-Making Abilities

PHYSICAL REQUIREMENTS & ESSENTIAL FUNCTIONS

• Ability to maintain a sustained posture in a seated position for prolonged periods of time and operate computer equipment.
• Ability to bend, stoop, and twist is required for filing and general office duties.
• Exerts up to 10 lbs of force occasionally and/or negligible amount frequently to move office-related items or materials.
• Ability to use a personal computer for tasks such as communicating via email and preparing reports and other forms of documentation using company and industry software.
• Ability to speak, hear, and see is required to communicate with employees, and to operate computers and office machinery.
• Hand-eye coordination and fine manipulation skills are necessary to operate computers and various office equipment.
• Continual hand/wrist motion is required to operate computers and office machinery.
• Ability to perform job functions in compliance with company policies and procedures, including safety policies and best practices.
• Must maintain regular and punctual attendance.

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