Accounts Payable Manager

Job Title: Accounts Payable Manager

Job Description

The Accounts Payable Manager leads the full procure-to-pay cycle, oversees a team of accounts payable specialists, and ensures accurate, timely, and compliant processing of all vendor-related transactions. This role combines hands-on operational ownership with team leadership, vendor relationship management, and active participation in financial reporting and process improvement initiatives within a dynamic, growth-oriented environment.

Responsibilities

• Oversee the entire procure-to-pay process from invoice receipt through payment execution, ensuring accuracy, completeness, and timeliness in all transactions.
• Lead, manage, and mentor the accounts payable team, setting clear objectives, conducting performance evaluations, and supporting professional development to build and maintain a high-performing function.
• Develop and maintain strong relationships with vendors, including establishing new accounts and promptly resolving invoice or payment discrepancies.
• Produce annual 1099 forms for vendors and subcontractors, ensuring compliance with applicable reporting requirements.
• Assist in preparing financial reports related to accounts payable, including aging reports and cash flow forecasts, and contribute to overall financial management and strategy.
• Reconcile accounts payable and vouchers payable aging reports to the general ledger to ensure accuracy and completeness of financial records.
• Ensure the team’s work adheres to internal controls, company policies, and external regulations affecting the accounts payable function, including support for auditing processes and maintaining documentation for compliance.
• Manage vendor onboarding to ensure standard terms and conditions are documented and W-9 forms are collected and maintained.
• Manage the schedule of disbursements to optimize cash flow while ensuring timely payments to vendors and suppliers.
• Serve as the primary point of contact for resolving complex accounts payable issues, including vendor disputes and internal discrepancies.
• Review vendor invoices to ensure accurate accrual and application of sales and use taxes.
• Prepare accounts payable accruals for materials received and freight charges incurred but not invoiced at month-end close.
• Collaborate on process improvement initiatives aimed at streamlining accounts payable procedures and enhancing overall efficiency and accuracy.
• Maintain, replenish, and reconcile the petty cash fund as required.
• Supervise and manage Accounts Payable Specialists, providing direction, coaching, and support to ensure operational excellence.

Essential Skills

• Bachelor’s degree in Accounting, Finance, or a related field strongly preferred.
• 7+ years of experience in accounts payable or related accounting functions.
• 2+ years of supervisory or team leadership experience.
• Strong understanding of accounting principles, accounts payable processes, and financial reporting practices.
• Hands-on experience with accounts payable operations, including three-way match, reconciliation, and general ledger interaction.
• Proficiency with accounting systems and Microsoft Office applications, particularly Excel, including use of pivot tables.
• Strong analytical, problem-solving, and decision-making abilities.
• Demonstrated ability to prioritize tasks, manage multiple responsibilities, and work effectively in a fast-paced environment.
• High level of attention to detail and accuracy, with the ability to meet deadlines under pressure.
• Commitment to ethical conduct and professional integrity in all financial operations.
• Proven ability to supervise and develop accounts payable staff.

Additional Skills & Qualifications

• Experience with Infor Syteline or a similar ERP system is preferred.
• 2+ years of accounting experience within a manufacturing or plant environment is a plus.
• Ability to support organizational change initiatives and business growth aligned with strategic goals.
• Experience producing annual 1099s and managing vendor tax documentation such as W-9s.
• Background in optimizing cash flow through effective disbursement scheduling.
• Demonstrated capability in process improvement and streamlining financial procedures.
• Strong vendor relationship management skills, including dispute resolution and issue escalation.

Work Environment

This is an onsite position located on the north side of Jacksonville, working within a large, growth-oriented organization. The environment is fast-paced and offers significant opportunity to lead and transform the accounts payable team. You will work closely with finance and operations partners, using modern accounting systems and tools, including ERP platforms and Microsoft Excel, to manage complex, high-volume payables activity. The role is office-based, with a focus on collaboration, accuracy, and continuous improvement in financial processes.

Job Type & Location

This is a Contract to Hire position based out of Jacksonville, FL.

Pay and Benefits

The pay range for this position is $48.00 - $56.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Jacksonville,FL.

Application Deadline

This position is anticipated to close on Oct 2, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.