Accounts Payable

Property Description

The Hutton Hotel is a sophisticated, music-inspired boutique hotel in the heart of Nashville's vibrant West End. Known for its upscale accommodations, exceptional dining, and the renowned Analog live music venue, the property delivers personalized luxury and authentic Southern hospitality. Team members enjoy the opportunity to be part of a dynamic, guest-focused culture where creativity, collaboration, and career growth are at the forefront.

Overview

We are seeking a detail-oriented and organized Accounts Payable Clerk to join our Finance team. The Accounts Payable Clerk will be responsible for supporting the day-to-day accounts payable operations, including processing invoices, maintaining vendor records, assisting with payment processing, and ensuring invoices are accurately coded, approved, and paid in a timely manner.

The ideal candidate is someone who is highly organized, has strong attention to detail, is comfortable working in a fast-paced hospitality environment, and can effectively communicate with both internal departments and external vendors.

Summary of Responsibilities

• Process and accurately enter vendor invoices into the accounting system.
• Review invoices for proper coding, supporting documentation, and required approvals.
• Verify invoices against purchase orders, contracts, receiving records, and other supporting documentation when applicable.
• Maintain accurate and organized accounts payable records.
• Assist with weekly check runs, ACH payments, credit card payments, and other payment processes.
• Monitor vendor accounts and assist with resolving invoice discrepancies and payment inquiries.
• Communicate with vendors regarding invoices, account balances, payment status, and required documentation.
• Assist with vendor setup and maintenance, including W-9s and other required documentation.
• Reconcile vendor statements and research outstanding or disputed invoices.
• Monitor accounts payable aging and assist with timely resolution of past-due invoices.
• Maintain proper documentation and filing of invoices and payment records.
• Work closely with department heads and managers to ensure invoices are properly coded and approved.
• Assist with month-end close activities, including AP accruals and outstanding invoice review.
• Assist with maintaining accurate vendor and financial information in Workday and other accounting systems.
• Maintain confidentiality of financial and company information.
• Follow company accounting policies, internal controls, and procedures.
• Support the Finance team with special projects and other accounting-related tasks as needed.

Hospitality Experience

Prior hotel or hospitality accounting experience is preferred. Experience with hotel operations, vendor invoices, group/event billing, purchasing, or hospitality accounting systems is a plus.

Qualifications

• 1–2 years of accounts payable, accounting, or finance experience preferred.
• Hospitality or hotel accounting experience preferred.
• Bachelor's degree in Accounting, Finance, or a related field preferred but not required with relevant experience.
• Strong understanding of basic accounting principles and accounts payable procedures.
• Strong attention to detail and accuracy.
• Excellent organizational and time-management skills.
• Ability to prioritize multiple tasks and meet deadlines in a fast-paced environment.
• Proficient in Microsoft Excel and Microsoft Office.
• Experience with Workday or other accounting/AP systems preferred.
• Strong communication and interpersonal skills.
• Ability to work independently while also collaborating effectively with the Finance and hotel operations teams.
• Ability to maintain confidentiality and handle sensitive financial information.

What You Will Bring

The ideal candidate will be dependable, organized, detail-oriented, and proactive. This position is an important part of the hotel's Finance team and will help ensure that vendor invoices and payments are processed accurately, efficiently, and on time.

Benefits

Davidson Hospitality Group is an award-winning, full-service hospitality management company overseeing hotels, restaurants, dining and entertainment venues across the US. A trusted partner and preferred operator for Hilton, Hyatt, Kimpton, Marriott, and Margaritaville, Davidson offers a unique entrepreneurial management style and owners’ mentality that provides the individualized personal service of a small company, enhanced by the breadth and depth of skill and experience of a larger company. In keeping with the company’s heritage of delivering value, Davidson is comprised of four highly specialized operating verticals: Davidson Hotels, Pivot, Davidson Resorts and Davidson Restaurant Group.

In keeping with the company’s heritage of delivering value to its owners and team members, Davidson offers a rich benefit program with a variety of benefits designed to enrich the lives and well-being of our team members and their families.

• Multiple Tiers of Medical Coverage
• Dental & Vision Coverage
• 24/7 Teledoc service
• Free Maintenance Medications
• Pet Insurance
• Hotel Discounts
• Tuition Reimbursement
• Paid Time Off (vacation, sick, bereavement, and Holidays).
• 401K Match

Working at Davidson is like nowhere else. It’s less of a job, more of a calling. It’s part career, part revolution. Because whatever you do here, you play a part in helping redefine the way quality hospitality is delivered to our guests, our clients, our partners, and each other.EOE AA- Minorities/Females/Vet/Disability/Gender Identity/Sexual OrientationDavidson Hospitality is a drug free workplace. Pre-employment drug test and background check required. We participate in E-Verify.