Accounts Payable Specialist

Primary Purpose

To ensure the prompt and accurate payment of all expenditures incurred by the district following established procedures to process purchase orders and invoices. Actively engage in actions that contribute to the overall mission and strategic plan of Clear Creek ISD.

Qualifications

Education/Certification/Licensure

High School Diploma/GED

Special Knowledge/Skills

Effective communication and interpersonal skills

Strong computer skills and knowledge of or ability to learn Sungard, Excel, Word and other software

Proficient organizational and file maintenance skills

Knowledge of general office practices and procedures

Competent math skills

Ability to maintain confidentiality; multi-task and work with little supervision

Experience

Minimum of 3 years of accounting office experience. Accounts payable experience with an educational institution preferred

Major Responsibilities and Duties

1. Compare invoices to purchase orders checking for accuracy, receipt of goods, and available discounts; make payment in a timely manner.
2. Verify check requests for accuracy, receipt of goods, and available discounts; make payment in a timely manner.
3. Reconcile account statements within 30 days of receipt.
4. Prior to making payment, verify that budget account being used is appropriate for expenditure type; contact budget contact if a change needs to be made.
5. In preparation for 1099 processing for assigned vendors, review vendor information and payment activity and make necessary corrections.
6. After fiscal year end work with budget contacts to ensure that remaining payments are made promptly and POs are either closed or ready for roll to the new fiscal year by the announced date.
7. Input and pay employee reimbursements in a timely manner.
8. Insure that payments are made in the proper accounting period and fiscal year.
9. Interface with district personnel and vendors regarding purchase orders and reimbursements.
10. Exhibit CCISD Core Values of trustworthiness, respect, responsibility, fairness, caring, and citizenship.
11. Actively engage in actions that contribute to the overall mission and strategic plan of Clear Creek ISD.
12. Stay up-to-date professionally through the selection of quality professional learning opportunities for personal growth.
13. Research district policy, precedent, and current practices prior to taking action.
14. Participate as an effective team member who contributes to district, department, and content goals.
15. Demonstrates proficient levels of technology applications.
16. Participates fully in drills and safety exercises to provide for the safety and overall emotional wellbeing of students.
17. Utilize time wisely for effective management of job responsibilities.
18. Maintain punctuality in daily work times, appointments, and meetings.
19. Meet task completion deadlines established by supervisor.
20. Maintain friendly customer-service-driven interactions with all stakeholders, students, teachers, administrators, and co-workers.
21. Work cooperatively with co-workers and supervisors to ensure that the goals of the school/department are met.
22. Maintain a positive and professional tone in all communication (i.e. email, written, and verbal).
23. Perform other duties and accept other responsibilities as assigned.

Working Conditions

Mental Demands

Effective verbal and written communication; concentration while performing duties; ability to maintain emotional control under stress; ability to work with frequent interruptions

Physical Demands/Environmental Factors

Moderate standing, walking, bending, lifting; prolonged sitting and use of computer; repetitive hand motions

Terms 230 days

Pay Grade PARA 6