Accounts Receivable Specialist

Job Title: Accounts Receivable SpecialistJob Description

The Accounts Receivable Specialist plays a key role in the finance function by accurately applying customer payments, maintaining up-to-date accounts, and supporting credit management activities. This position focuses on cash application, reconciliation, and coordination with customer service and accounts receivable colleagues to ensure timely resolution of credit holds and accurate posting in the ERP system.

Responsibilities

• Review customer payments posted through Billtrust to ensure accuracy and completeness.
• Verify remittance information for all payments and resolve any discrepancies.
• Identify and correct payments that were not posted properly through Billtrust by creating or updating templates.
• Match the daily posting from Billtrust to the QAD ERP system to maintain consistent records.
• Post daily deposits and reconcile them to the daily bank report.
• Assist in posting manual invoices for credits, debits, and return authorizations as directed by customer service.
• Review the credit hold report throughout the day and monitor changes in customer account status.
• Notify accounts receivable accountants of any new customer accounts placed on credit hold.
• Inform accounts receivable accountants of payments received for customers currently on hold due to past-due invoices or progressive payments.
• Process all new customer credit applications in a timely and accurate manner.
• Gather and verify all pertinent information needed to review and score customers for credit limits and payment terms using the credit matrix.
• Follow up on customer credit holds and assist in troubleshooting issues related to past-due invoices and payment applications.
• Collaborate with customer service and other finance team members to support smooth billing and collection processes.

Essential Skills

• Strong accounts receivable experience, including cash application and reconciliation.
• Accounts receivable experience in a manufacturing environment.
• Hands-on cash application experience, including posting and matching payments.
• ERP system experience; familiarity with QAD is highly preferred.
• Intermediate Microsoft Excel skills, including working with spreadsheets and basic data analysis.
• Ability to review and interpret remittance information and bank reports.
• Capability to process and evaluate customer credit applications using established credit matrices.
• Attention to detail and accuracy in posting payments, invoices, and adjustments.
• Strong organizational skills to manage daily postings, reconciliations, and credit hold reviews.
• Effective communication skills to coordinate with accounts receivable accountants and customer service.

Additional Skills & Qualifications

• Experience with QAD ERP is a strong plus.
• Prior work with Billtrust or similar payment and invoicing platforms is beneficial.
• Background in collections or credit management support, especially related to credit holds and past-due accounts.
• Comfort working with financial data and bank reports.
• Ability to work independently while collaborating closely with finance and customer service teams.
• Problem-solving skills to troubleshoot payment and credit issues.

Work Environment

This is an in-office position working Monday through Friday, with flexible daytime hours typically between 8:00 a.m. and 5:50 p.m. The role is based in a business casual office environment and involves regular use of ERP systems such as QAD, Billtrust for payment processing, and Microsoft Excel for data management and reporting. The work setting is collaborative, with frequent interaction with customer service and other accounts receivable team members to resolve payment and credit-related issues efficiently.

Job Type & Location

This is a Contract position based out of Cleveland, OH.

Pay and Benefits

The pay range for this position is $23.00 - $25.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Cleveland,OH.

Application Deadline

This position is anticipated to close on Aug 25, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.