Accounts Receivable Specialist

Overview

Kimley-Horn is looking for an Accounts Receivable Specialist to join our West Palm Beach, Florida (FL) office! This is not a remote position.

The Accounts Receivable Specialist provides advanced collections support, identifies and communicates AR risk, and coordinates escalated account strategies. This role partners with project and business teams to remove payment barriers while protecting client relationships and the firm’s financial interests.

Responsibilities

• Manage assigned collection and escalation activities to improve payment timing and reduce aging receivables.
• Communicate with clients regarding outstanding balances, invoice status, payment commitments, disputes, and issues affecting payment.
• Analyze aging, payment patterns, client responses, contract terms, and account history to identify risk and recommend next steps.
• Provide advanced support for complex, high-risk, disputed, or nonresponsive accounts.
• Develop account-specific collection and escalation strategies with Project Managers, Project Accountants, and business leadership.
• Track payment commitments, arrangements, and escalation actions through resolution.
• Support payment plans, promissory notes, legal matters, and collection-agency accounts, as assigned.
• Maintain clear, accurate AR records, reports, trackers, and supporting documentation for complex or escalated matters.
• Review aging and risk reporting to identify trends, stale activity, and accounts requiring management attention.
• Serve as a resource to Project Accountants and Project Managers on collection strategy, client communication, documentation, and escalation.
• Contribute to AR portfolio reviews, training resources, templates, reporting tools, and process improvements.

Qualifications

• Associate or Bachelor’s degree in Accounting, Finance, Business Administration, Paralegal Studies, Legal Studies, or a related field
• 4+ years of relevant experience in accounts receivable, collections, project accounting, financial operations or paralegal work involving contracts, collections, litigation support, or financial matters.
• Strong knowledge of AR practices and aging analysis, with the ability to assess risk and recommend appropriate action.
• Excellent written and verbal communication skills, including the ability to handle difficult financial conversations professionally and preserve client relationships.
• Sound judgment, discretion, and the ability to determine when guidance, assistance, or escalation is required.
• Strong analytical, problem-solving, organizational, follow-through, and time-management skills.
• Ability to coordinate across multiple stakeholders, manage competing priorities, and work independently.
• Proficiency in Microsoft Office; intermediate to advanced Excel skills preferred.
• Experience in professional services or another project-based environment preferred.

Why Kimley-Horn?

At Kimley-Horn, we do things differently. People, clients, and employees are at the forefront of who we are. Clients know we prioritize achieving their goals and growing their success. Employees know our culture and approach to business are built on a desire to provide an environment for everyone to flourish. Our commitment to quality is only as good as the people behind it— that’s why we welcome and develop passionate, hardworking, and proactive employees. We take pride in how our employee retention, robust benefits package, and company values have led to Kimley-Horn’s placement on the Fortune “100 Best Companies to Work” list for 19 years!

Key Benefits at Kimley-Horn

• Exceptional Retirement Plan: 2-to1- company match on up to 4% of eligible compensation (salary + bonus) and additional profit-sharing contribution.
• Comprehensive Health Coverage: Low-cost medical, dental, and vision insurance options.
• Time Off: Personal leave, flexible scheduling, floating holidays, and half-day Fridays.
• Financial Wellness: Student loan matching in our 401(k), and performance-based bonuses.
• Professional Development: Tuition reimbursement and extensive internal training programs.
• Family-Friendly Benefits: New Parent Leave, family building benefits, and childcare resources.