Administrative Assistant

About Us

We are an automation and electrical integrator providing services to the oil and gas, industrial, and related industries. Our expertise covers virtually all facets of electrical contracting for the upstream oil and gas industries, including specialty expertise in new well sites and production facility electrification.

Job Summary

Field Ticket & Operations Support
• Oversee Daily Field Ticket (DFT) review and approval processes.
• Ensure field tickets are accurate, complete, and coded correctly.
• Ensure customer documentation requirements are met.
• Work with field employees to resolve missing or incorrect documentation.

Payroll & Timekeeping
• Monitor employee hours and time-entry compliance.
• Review and maintain hour-trackers.
• Follow up on missing time sheets and field tickets.
• Assist with payroll processing and deadline compliance.
• Ensure payroll documentation is accurate and complete.

Training will start as part-time with the possibility of full-time, forty (40) hours. Full-time, forty (40) hours, will go into effect on 1/4/27.

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Essential Duties & Responsibilities

DFT and Payroll Timekeeping

Qualifications

• Administrative, payroll, timekeeping, project support, or field operations experience preferred.
• Strong attention to detail with the ability to identify missing, incomplete, or incorrect information.
• Strong organizational and time-management skills with the ability to manage multiple deadlines.
• Proficient with Microsoft Excel, Outlook, Teams, and other Microsoft Office applications.Comfortable working with electronic timekeeping, field-ticketing, payroll, or ERP systems.Ability to accurately enter, review, and maintain employee hours, job information, cost codes, and supporting documentation.
• Ability to maintain confidential employee, payroll, and customer information.
• Strong written and verbal communication skills.
• Ability to professionally follow up with employees and supervisors regarding missing documentation or corrections.
• Ability to work independently while coordinating closely with project managers, field personnel, payroll, accounting, and administrative staff.

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Physical Demands

Sitting at a desk for 8 hours a day.

Work Environment

Office / Remote

Benefits

• Health
• Dental
• Vision
• Basic Life & Supplemental Life
• 401(k) & Roth 401(k)
• Short-Term and Long-Term Disability
• Teledoc
• Employee Assistance Program
• College Coaching
• HSA or FSA
• Dependent Care
• PTO (Paid Time Off)
• Sick Pay (Coming in 2027)

Equal Opportunity Employer

As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled.

Affirmative Action Policy

Please review our Affirmative Action Policy.

Notice to Prospective Employees

Notice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here. Please check our available positions to confirm that a post or email is genuine.

EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR's normal application process - it is probably fraudulent.

Geographic Disclosure

Will need to train for one week in Casper, WY.