Administrative Assistant

DSV – Global Transport and Logistics

At DSV, our purpose is to keep customers’ supply chains flowing and enable the business of our customers by ensuring reliable and efficient transport and logistics services through storage and transport of goods by air, sea and road. Our vision is to create long-term, sustainable growth and value for our customers, employees, shareholders and society.

Close to 150,000 employees in over 90 countries work diligently to deliver great customer experiences and high-quality services.

As a global leader, our commitment to sustainable business practices is a central element of our overall business strategy.

Visit dsv.com and follow us on LinkedIn and Facebook.

Location: USA - Henderson, Bermuda Rd.

Division: Solutions
Job Posting Title: Administrative Assistant
Time Type: Full Time

POSITION SUMMARY

The Ops Admin Specialist provides clerical and administrative support to the Human Resources, Training, Quality, Safety, Inventory and Operations departments. May also provide clerical and administrative functions for any or all site operational areas, including customer service.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Provides support for the recruiting process (e.g., scheduling interviews, sending background checks, attending job fairs/recruitment events as needed, drug tests and contacting selected candidates
• Provides customer service and support for both internal and external customers for Ops/HR/Quality/Training/Safety/Inventory/Shipping-related processes
• Coordinates the new hire orientation process (e.g., scheduling the orientation, preparing orientation paperwork, and creating the employee file), including I9 completion/compliance. Maintains personnel files for all employees
• Provides support on auditing, reviewing, and processing the paperwork and forms
• Generates, compiles, and distributes reports
• Participate in special project and initiatives, to include engagement, job fairs and HR Assessments
• Provides support to Ops/HR/Quality/Training/Safety/Inventory/Shipping Department as needed
• Must maintain confidentiality and perform all duties in accordance with company policies and procedures

In addition to the above essential functions, the following functional area assignments have additional essential functions as noted below: Additional Operations essential functions:

• Provides clerical support to various management and operational functions, including, but not limited to, photocopying, filing, faxing, emailing, and answering telephone
• Reviews, research and/or enters data in various systems to support respective functional area
• Compile data and provides various regular and adhoc reports to management for review and determination
• Serves as frontline customer service to receive, solve and/or escalate inquiries and issues
• Assists management with monthly audit activity by retrieving data and/or files for review
• Work to streamline processes
• Work improvement projects
• Review current SOP’s , Revise and maintain processes
• Audit processes

OTHER DUTIES (Site Specific)

• Performs other duties as assigned.
• Work overtime as dictated by business whether mandatory or voluntary

SUPERVISORY RESPONSIBILITIES

• None

MINIMUM REQUIRED QUALIFICATIONS

• Clerical 2 years

Education and/or Experience

• Must have a high school diploma or general education degree (GED)
• Must be able to work in unregulated temperatures within the warehouse during the warmer and colder months can range from mild to moderate

SKILLS, KNOWLEDGE AND ABILITIES

Computer Skills

• Proficiency in Microsoft Office
• Experience with HRIS systems

Language Skills

• English (reading, writing, verbal)

Mathematical Skills

• Good mathematical skills

Other

• Must have excellent organizational and decision-making skills.
• High level of interpersonal and communication skills to handle sensitive and confidential situation and documentation Experience with HRIS systems
• Attention to detail and ability to establishing priorities and meet deadlines.
• Good to excellent spelling grammar, and written communication skills.
• Ability to maintain a high level of confidentiality.
• Demonstrated leadership skills and strong business and professional acumen.
• Results-oriented.
• Must have a high sense of urgency and customer service focus.
• Working knowledge of applicable law and regulations related to Human Resources function.
• Ability to analyze HR processes and make practical recommendations to clients.
• Must posses an understanding of the business and quickly learn the organizations strategy.
• Must be able to deal with ambiguity and cope with change.
• Must be flexible with shifting priorities.

PREFERRED QUALIFICATIONS

Computer Skills

• Success Factors
• WMS Cargowrite

Language Skills

• Bilingual-Spanish preferred

Certificates, Licenses, Registrations or Professional Designations

• Recognized HR Professional Certification preferred

PHYSICAL DEMANDS

Occasionally

• Handling/Fingering, Sitting

Frequently

• Bending

Constantly

• Walking and Standing

Ability to Lift/Carry and Push/Pull

• 21-50 pounds
  • Reach above shoulder, reach outward, squat, or kneel.

For this position, the expected base pay range is $26.30. Actual compensation will be determined based on job-related factors such as relevant experience, skills, education, certifications, and geographic location, in accordance with applicable laws and company policy.

Information regarding DSV’s benefits offerings, including eligibility, coverage options, and plan details, is available through the DSV Benefits Showcase. Benefits, programs, and eligibility may vary by location and division in accordance with applicable state and local laws.

DSV is an equal employment opportunity employer. Candidates are considered for employment without regard to race, creed, color, national origin, age, sex, religion, ancestry, disability, veteran status, marital status, gender identity, sexual orientation, national origin, or any other characteristic protected by applicable federal, state or local law. If you require special assistance or accommodation while seeking employment with DSV, please contact Human Resources at hr@us.dsv.com. If you are interested in learning the status of your application, please note you will be contacted directly by the appropriate human resources contact person if you are selected for further consideration. DSV reserves the right to defer or close a vacancy at any time.

DSV – Global transport and logistics

Working at DSV means playing in a different league.

As a global leader in transport and logistics, we have been on an extraordinary journey of growth. Let’s grow together as we continue to innovate, digitalise and build on our achievements.

With close to 150,000 colleagues in over 90 countries, we work every day to offer solid services and meet our customers’ needs and help them achieve their goals. We know that the best way to achieve this is by bringing in new talent, fresh perspectives and ambitious individuals like you.

At DSV, performance is in our DNA. We don’t just work – we aim to shape the future of logistics. This ambition fuels a dynamic environment built on collaboration with world-class team players, accountability and action. We value inclusivity, embrace different cultures and respect the dignity and rights of every individual. If you want to make an impact, be trusted by customers and grow your career in a forward-thinking company – this is the place to be.

Start here. Go anywhere

Visit dsv.com and follow us on LinkedIn and Facebook.