Administrative Assistant I

Admin Assistant
Onsite
Duration:6 months with possible extension
Shift - typically 7:30 -8:00 AM start time - until around -4:00 -4:30 PM
What We’re Looking For: As an Administrative Assistant at *** Co, you will coordinate inter- and intra-company communications, including correspondence, Authorized Corporate Transactions (ACTs), phone communication, etc., as well as prepare various reports, coordinate meeting and travel arrangements, organize and maintain records/files for most effective/efficient use, and work to enhance the productivity of the team. The Administrative Assistant reports directly to the Plant Manager. What You’ll Do: • On your own initiative and/or at the direction of the Plant Manager and other members of the team, prepare, collect and maintain records, reports, correspondence and items useful to the department. • Coordinate meeting and travel arrangements for members of the team or visiting customer groups, prepare itineraries, organize and set-up meetings (including securing conference rooms, necessary equipment, and meal reservations), and maintain office supplies • Prepare presentations, letters, memorandums, e-mails, reports, ACT's, etc., for the team • Manage phones and greet visitors • Open and sort incoming mail. Acknowledge mail as required; prioritize and follow-up • As required, act as an initiator and coordinator of communication with *** personnel in corporate and field locations • Under own initiative, or as directed, collect and analyze data/information • Organize and maintain department records and files • Coordinate arrangements for customer and industry groups visiting *** Co. management • Perform a variety of administrative responsibilities as required What You’ll Need to Bring to the Table: • A high school diploma or GED; an associate degree in any field of study is preferred • A minimum of two years’ experience working in an administrative or office support role; previous experience as an Executive Assistant is a plus • Proficiency in Microsoft Office products including PowerPoint, Word, Excel, Outlook, and Teams It’s a Bonus if You Also: • Have a background in and/or passion for employee engagement and event planning • Have previous experience in a high-volume manufacturing environment APPENDIX A (remove for job posting) RELATIONSHIPS & CONTACTS Supervisory Relationships: • Reports to Plant Manager Organizational Relationships: • Frequent contact with Plant Manager, various Operations and Engineering Managers, Human Resources, and Finance • Occasional contact with group and corporate personnel External Business Relationships: • Contact with consultants, manufacturers’ representatives, customers, etc., in absence of Manager.

EEO:
“Mindlance is an Equal Opportunity Employer and does not discriminate in employment on the basis of – Minority/Gender/Disability/Religion/LGBTQI/Age/Veterans.”