Administrative Assistant I

ATTORNEY GENERAL (DEPT OF LAW)

ADMINISTRATIVE ASSISTANT I

Job Location:

Address: Various - Statewide

Posting Details:

Salary: $36,700

Grade: 13

Closing Date: Open Until Filled

Job Summary:

The Arizona Attorney General’s Office Child and Family Protection Division, Protective Service Section is seeking an Administrative Assistant I to provide administrative support to the Legal Counsel, Legal Assistants, and other unit staff members.

Remote Options: This position may offer the ability to work remotely two days a week, based upon the department's business needs and continual meeting of expected performance measures.

Job Duties:

This position will be responsible for organizing and maintaining the data related to case assignments, which includes validating data, calendars, deadlines and assignments in various databases and websites. Responsible for the collection of data from the client agency, courts, attorneys and other legal professionals; and timely scanning and data entry/docketing into the AGO database. Also responsible for routine office practices and procedures; updating and maintaining confidential information; and composing a variety of correspondence, reports, notices and forms.

Knowledge, Skills & Abilities (KSAs):

Knowledge:

Knowledge of computers, Microsoft Office software, and the ability to generate databases/spreadsheets and word processing documents as required.

Skills:

Perform detailed work with a high degree of accuracy within stringent deadlines
Prioritize effectively
Demonstrate clear communication orally and in writing

Abilities:
Ability to work with interruptions and adapt to changing priorities
Ability to work as part of a team
Ability to perform detailed work with a high degree of accuracy and exercise good judgment in safeguarding sensitive and confidential information
Ability to learn basic legal terminology
Ability to work independently
Ability to analyze and resolve average difficulty problems
Ability to plan, analyze and coordinate a variety of activities and establish appropriate priorities
Ability to compile data and incorporation of data into a written report

Selective Preference(s):

Two years responsible experience in a position requiring skill in oral and written communication, initiative, judgement and independence in the performance of duties.

Pre-Employment Requirements:

• Travel may be required for this position. A valid Arizona Driver’s License is required, along with consent to have your driving record run periodically.
• All applicants under serious consideration for hire with the Attorney General's Office are required to be fingerprinted by the Office and complete a criminal background check through State and Federal agencies. A job offer cannot be tendered until the candidate has successfully passed the initial background check. Your record does not automatically constitute a bar to employment. Factors such as, but not limited to, age at time of offense and age of offense, as well as the relationship between the offense and the job for which you apply will be taken into account.

If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply: Driver’s License Requirements.

All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

Benefits:

The Attorney General's Office offers a comprehensive benefits package to include:
Sick leave
Vacation with 10 paid holidays per year
Health and dental insurance
Retirement plan
Life insurance and long-term disability insurance
Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance

Learn more about the Paid Parental Leave program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page

Retirement:

• Positions in this classification participate in the Arizona State Retirement System (ASRS).
• Please note, enrollment eligibility will become effective after 27 weeks of employment.

Contact Us:

If you have any questions, please feel free to contact Human Resources at (602) 542-8056 or email us at humanresources@azag.gov.

During all phases of the selection process, people with a disability may request a reasonable accommodation by contacting the AG’s Human Resources Office at (602) 542-8056 or via e-mail at HumanResources@azag.gov. The Arizona Office of the Attorney General does not discriminate on the basis of race, color, national origin, sex, disability, religion, sexual orientation or age in its programs, activities or in its hiring and employment practices. The following division has been designated to handle inquiries regarding the non-discrimination policies: Operations Division, 2005 N. Central Ave., Phoenix, AZ 85004, Phone: (602) 542-8056, Fax: (602) 542-8000.