Administrative Assistant

Under general supervision, the individual in this position performs a variety of general office, clerical, technical, and related administrative support duties for the department director and professional staff.

· Answers phone calls, schedules meeting and supports visitors

· Carries out administrative duties such as filing, typing, copying, scanning, etc.

· Maintains a detailed database of projects in the MS4 service area

· Makes travel arrangements for Supervisor and staff when necessary

· Exhibits polite and professional communication via phone, email, and in person

· Supports the team by performing tasks related to organization and efficiency

· Maintains supplies and places orders when necessary

· Utilizes various software programs to view, edit and update projects

· Handles department expenses; reconciles accounts with receipts using the BOA software, prepares claims for payment and any related accounting duties

· Schedules meetings; prepares agendas, sends invites, tracks responses, gathers and distributes related meeting materials, takes, prepares and distributes meeting minutes

· Oversee the preparation of the annual report to SCDHEC; gathers data from staff, finalizes report in a timely manner

· Provides assistance to staff by performing administrative reviews, data entry, typing, mailing, and related work applicable to the issuance of permits and National Pollutant Discharge Elimination System (NPDES) coverages.

· Performs other duties as may be necessary

Requires a high school diploma or equivalent with vocational or technical school training in secretarial science and a minimum of three to five years of administrative and clerical experience, or an equivalent combination of education, training and experience that provides the required knowledge, skills and abilities.