Administrative Assistant

Job Title: Administrative Assistant

Job Description

This onsite role supports the audit and compliance process for suppliers by closely monitoring purchase order notifications, coordinating with buyers, suppliers, and third-party audit companies, and ensuring adherence to the organization’s Code of Conduct. The position focuses on reviewing audit reports, tracking facility action plans, and providing clear, accurate communication and documentation to support ethical and compliant business practices.

Responsibilities

• Monitor purchase order notifications from buying teams and promptly follow up with buyers, suppliers, and third-party audit companies.
• Ensure applicable suppliers are audited and held accountable to the established Code of Conduct for doing business.
• Review audit reports issued by independent third-party auditing companies and provide feedback on preliminary audit findings that may impact final results.
• Offer additional direction and clarification to auditing companies and directly to suppliers to support accurate and thorough audits.
• Track and monitor facility action plans and timetables to ensure ongoing compliance and timely completion of corrective actions.
• Initiate audits as needed, analyze audit results, and provide specific direction to third-party auditors while maintaining detailed documentation of findings.
• Communicate audit results, requirements, and follow-up actions clearly and professionally to all levels of management, buyers, suppliers, and outside audit companies.
• Provide administrative support including data entry, scanning, and managing email inbox folders related to purchase orders and audit activities.
• Use tools such as Google Sheets, Google Docs, Excel, AS400, and BPMS to organize, track, and report on audit and compliance information.
• Maintain high standards of grammar and clarity in email communications when responding to suppliers and internal stakeholders.
• Prepare and deliver presentations on audit findings, compliance status, and process updates to both small and large audiences.
• Prioritize and manage multiple tasks in a fast-paced environment while meeting deadlines and maintaining accuracy.

Essential Skills

• Strong knowledge of Google Documents with emphasis on spreadsheet functions and queries, particularly in Google Sheets.
• Proficiency with Google Sheets and Google Docs for data tracking, reporting, and documentation.
• Experience with administrative assistance and administrative support in a business environment.
• Ability to perform accurate data entry and manage purchase order-related information.
• Experience managing an email inbox folder, including organizing, prioritizing, and responding to messages efficiently.
• Working knowledge of Excel, AS400, and BPMS for data management and process tracking.
• Strong attention to detail, especially in email communication and documentation.
• Critical thinking, analytical, and problem-solving skills to interpret audit findings and recommend actions.
• Excellent written and verbal communication skills, with strong grammar for professional emails.
• Experience developing and delivering presentations to both small and large audiences.
• Strong organizational and time management skills with the ability to multitask and prioritize work effectively.
• Ability to work accurately and efficiently in a fast-paced environment with repetitive tasks.

Additional Skills & Qualifications

• Comfort working with third-party audit companies and external suppliers in a professional and collaborative manner.
• Ability to communicate with all levels of management and cross-functional teams.
• Demonstrated reliability and consistency in handling repetitive work while maintaining high quality standards.
• Interest in compliance, auditing, or supplier management processes.
• Strong interpersonal skills and a positive attitude to contribute to a fun, supportive team environment.

Work Environment

This position is 100% onsite, Monday through Friday, from 8:00 a.m. to 4:30 p.m. The role is based at a headquarters location with free parking available and access to an onsite lunch room offering affordable meal options. You will work with a super fun and collaborative team, performing primarily repetitive but meaningful compliance and audit-related tasks that require strong grammar skills for email communication with suppliers. The environment is fast-paced and office-based, using tools such as Google Sheets, Google Docs, Excel, AS400, and BPMS to manage data and processes.Administaive Assistant

Job Type & Location

This is a Contract position based out of Issaquah, WA.

Pay and Benefits

The pay range for this position is $25.00 - $29.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Issaquah,WA.

Application Deadline

This position is anticipated to close on Sep 9, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.